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Vice President Executive Assistant

Location:
Charles Town, West Virginia, 25414, United States
Posted:
March 24, 2011

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Tina R. Childress

*** **** *** ***** ? Charles Town, WV 25414

(703) ***-****

abhpji@r.postjobfree.com

Summary of

Qualifications___________________________________________________

. An exceptional Executive Assistant with 13+ years of experience.

. Energetic, high spirited team player who is always willing to go the

extra mile.

. Thorough, skillful administrative support to Senior Vice Presidents, Vice

Presidents and Directors.

. Top distinguished rating in yearly review cycles.

. The consummate professional; extremely organized, detail-oriented, and

focused.

. Easily prioritize multiple projects and follow through to achieve

departmental goals.

. Possess highest degree of integrity, supported by flawless record of

maintaining confidentiality.

. Multi-talented with success in managing affairs of many Executives

simultaneously.

. Adaptable and flexible; accustomed to fast-paced environment and changing

situations.

. Proficient computer skills: Microsoft Word, PowerPoint, Excel, Microsoft

Outlook. Familiar with SharePoint and PeopleSoft. Typing speed in

excess of 100+ wpm.

Professional

Experience______________________________________________________

Harris IT Services - Dulles, VA

Executive Assistant (April 2009 - Present)

Provide executive-level support to the Vice President of Human Resources,

Vice President of Legal and 5 Senior Managers with a demonstrated ability

to improvise, improve procedures and meet demanding deadlines. Provide

assistance to the President as needed.

. Manage multiple Outlook calendars and prioritize meetings using good

judgment and decision making ability. Prioritize conflicting needs.

. Monitor executives email. Handle urgent and follow up items on behalf of

the executive.

. Plan and coordinate all hands meetings, luncheons, conference calls, and

special events.

. Develop and maintain PowerPoint presentations and spreadsheets.

. Arrange travel and plan complete itineraries. Anticipate frequent

changes.

. Process expense reports and reconcile American Express statements.

. Process invoices and submit to accounting for reimbursement.

. Maintain department directories such as phone lists and Outlook

distribution lists.

. Serves as the point of contact for visitors.

. Effectively handle incoming calls and directs calls to the appropriate

individuals.

. Order and maintain inventory of office supplies.

. Sort and distribute mail.

. Timecard representative for the department.

. Attend weekly staff meeting and record action items.

. Maintain confidentiality and discretion.

. Willingness to wear multiple hats and work as a team.

. Complete additional duties as assigned.

AOL, LLC - Dulles, VA

Executive Assistant (2003 - 2009)

Provided comprehensive administrative support to the Senior Vice President,

Vice President, Director and staff of 100+ employees. Used planning and

organizational skills to prioritize and manage daily activities in dynamic

high-technology company.

. Routinely apprised of sensitive information. Maintained confidentiality

and professional demeanor.

. Expertly coordinated travel arrangements and itineraries (domestic and

international).

. Supervised multiple Outlook calendars, and facilitated meetings in a fast-

paced environment with ever-changing deadlines and priorities.

. Event planning: banquets, luncheons, conferences, catering, and team-

building events.

. Prepared complex expense reports and purchase requests.

. Reconciled corporate credit card statements: tracked departmental

purchases and expenditures.

. Created and maintained a variety of Word documents and PowerPoint

presentations.

. Submitted and tracked all Facilities, Internal Computing, Security and

Human Resources requests.

. Supervised and arranged details on large projects, such as group moves

and training classes.

. Delivered projects and assignments on time and within budget. Cut costs

in monthly luncheon venue.

. Boost morale with warmth, tact and approachability in a changing

corporate structure.

Capital One - Mclean, Va

Executive Assistant (2003 - 2003)

Managed daily affairs for the Senior Vice President and Director of Brand

Marketing.

. Supervised schedules arranged travel and coordinated complex meetings.

. Processed expense reports and reconciled monthly credit card statements.

. Worked closely with the Advertising agency to coordinate commercial shoot

schedules with the Senior Vice President's calendar.

. Drafted complex itineraries.

. Event coordination: luncheons, meetings, and large parties.

Nortel Networks - Herndon, VA

Executive Assistant (1999 - 2002)

Provided right arm support to the Vice President of Engineering and his

staff of approximately 150 people.

. Organized schedules, Outlook meetings and travel itineraries.

. Assisted with hiring and training of administrative staff.

. Event planning: Large luncheons, banquets, parties and special marketing

functions.

. Gathered data from staff for weekly status report and updated information

in Excel.

. Data entry, business correspondence, word processing and special

projects.

. Drafted and edited a variety of work documents, contracts and letters.

. Receptionist duties when required.

Aramark - Leesburg, va

Administrative Assistant (1998 - 1999)

Provided administrative support to the General Manager, Directors and

staff.

. Managed Outlook calendars and arranged meetings.

. Provided phone coverage for department.

. Assisted the Meeting planners with managing meeting space and banquet

events.

. Monitored tickler files for upcoming events and deadlines.

. Served as the team point of contact for all administrative needs.

Awards_____________________________________________________________________

. Certificate of Recognition - After only being employed by Harris IT

Services for 3 months, I received this award from a Vice President for

going above and beyond.

. Spot Award - Received twice during my employment with AOL.

. Special Recognition Award - Received numerous times during my employment

with Nortel Networks.

Education___________________________________________________________________

_

1994 Graduate of Jefferson High School



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