Vice President Executive Assistant
Resume:
Tina R. Childress
*** **** *** ***** ? Charles Town, WV 25414
*************@*****.***
Summary of
Qualifications___________________________________________________
. An exceptional Executive Assistant with 13+ years of experience.
. Energetic, high spirited team player who is always willing to go the
extra mile.
. Thorough, skillful administrative support to Senior Vice Presidents, Vice
Presidents and Directors.
. Top distinguished rating in yearly review cycles.
. The consummate professional; extremely organized, detail-oriented, and
focused.
. Easily prioritize multiple projects and follow through to achieve
departmental goals.
. Possess highest degree of integrity, supported by flawless record of
maintaining confidentiality.
. Multi-talented with success in managing affairs of many Executives
simultaneously.
. Adaptable and flexible; accustomed to fast-paced environment and changing
situations.
. Proficient computer skills: Microsoft Word, PowerPoint, Excel, Microsoft
Outlook. Familiar with SharePoint and PeopleSoft. Typing speed in
excess of 100+ wpm.
Professional
Experience______________________________________________________
Harris IT Services - Dulles, VA
Executive Assistant (April 2009 - Present)
Provide executive-level support to the Vice President of Human Resources,
Vice President of Legal and 5 Senior Managers with a demonstrated ability
to improvise, improve procedures and meet demanding deadlines. Provide
assistance to the President as needed.
. Manage multiple Outlook calendars and prioritize meetings using good
judgment and decision making ability. Prioritize conflicting needs.
. Monitor executives email. Handle urgent and follow up items on behalf of
the executive.
. Plan and coordinate all hands meetings, luncheons, conference calls, and
special events.
. Develop and maintain PowerPoint presentations and spreadsheets.
. Arrange travel and plan complete itineraries. Anticipate frequent
changes.
. Process expense reports and reconcile American Express statements.
. Process invoices and submit to accounting for reimbursement.
. Maintain department directories such as phone lists and Outlook
distribution lists.
. Serves as the point of contact for visitors.
. Effectively handle incoming calls and directs calls to the appropriate
individuals.
. Order and maintain inventory of office supplies.
. Sort and distribute mail.
. Timecard representative for the department.
. Attend weekly staff meeting and record action items.
. Maintain confidentiality and discretion.
. Willingness to wear multiple hats and work as a team.
. Complete additional duties as assigned.
AOL, LLC - Dulles, VA
Executive Assistant (2003 - 2009)
Provided comprehensive administrative support to the Senior Vice President,
Vice President, Director and staff of 100+ employees. Used planning and
organizational skills to prioritize and manage daily activities in dynamic
high-technology company.
. Routinely apprised of sensitive information. Maintained confidentiality
and professional demeanor.
. Expertly coordinated travel arrangements and itineraries (domestic and
international).
. Supervised multiple Outlook calendars, and facilitated meetings in a fast-
paced environment with ever-changing deadlines and priorities.
. Event planning: banquets, luncheons, conferences, catering, and team-
building events.
. Prepared complex expense reports and purchase requests.
. Reconciled corporate credit card statements: tracked departmental
purchases and expenditures.
. Created and maintained a variety of Word documents and PowerPoint
presentations.
. Submitted and tracked all Facilities, Internal Computing, Security and
Human Resources requests.
. Supervised and arranged details on large projects, such as group moves
and training classes.
. Delivered projects and assignments on time and within budget. Cut costs
in monthly luncheon venue.
. Boost morale with warmth, tact and approachability in a changing
corporate structure.
Capital One - Mclean, Va
Executive Assistant (2003 - 2003)
Managed daily affairs for the Senior Vice President and Director of Brand
Marketing.
. Supervised schedules arranged travel and coordinated complex meetings.
. Processed expense reports and reconciled monthly credit card statements.
. Worked closely with the Advertising agency to coordinate commercial shoot
schedules with the Senior Vice President's calendar.
. Drafted complex itineraries.
. Event coordination: luncheons, meetings, and large parties.
Nortel Networks - Herndon, VA
Executive Assistant (1999 - 2002)
Provided right arm support to the Vice President of Engineering and his
staff of approximately 150 people.
. Organized schedules, Outlook meetings and travel itineraries.
. Assisted with hiring and training of administrative staff.
. Event planning: Large luncheons, banquets, parties and special marketing
functions.
. Gathered data from staff for weekly status report and updated information
in Excel.
. Data entry, business correspondence, word processing and special
projects.
. Drafted and edited a variety of work documents, contracts and letters.
. Receptionist duties when required.
Aramark - Leesburg, va
Administrative Assistant (1998 - 1999)
Provided administrative support to the General Manager, Directors and
staff.
. Managed Outlook calendars and arranged meetings.
. Provided phone coverage for department.
. Assisted the Meeting planners with managing meeting space and banquet
events.
. Monitored tickler files for upcoming events and deadlines.
. Served as the team point of contact for all administrative needs.
Awards_____________________________________________________________________
. Certificate of Recognition - After only being employed by Harris IT
Services for 3 months, I received this award from a Vice President for
going above and beyond.
. Spot Award - Received twice during my employment with AOL.
. Special Recognition Award - Received numerous times during my employment
with Nortel Networks.
Education___________________________________________________________________
_
1994 Graduate of Jefferson High School
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