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Human Resources Administrative Assistant

Location:
Santa Fe, Texas, 77510, United States
Posted:
March 24, 2011

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****** C. **********

***** * ******

Santa Fe, Texas 77510

281-***-****

409-***-****

***********@*******.***

Objective

Obtain a Support Staff position within a professional environment; where I

can broaden my knowledge, establish a lengthy tenure, and prove to be a

valuable asset to the organization.

Experience

CDC, Inc. - Kemah, TX.

Nov. 2008 - Nov. 2010

Executive Administrative Assistant

Arranged and scheduled all appointments and managed calendar for

President.

Composed, designed and produced proposals and bids.

Evaluated office production, revised procedures and devised new forms in

order to improve efficiency.

Established uniform correspondence procedures and style practices.

Formulated procedures for systematic retention, protection, retrieval,

transfer and disposal of records.

Planned office layouts and initiated cost reduction programs.

Reviewed clerical and personnel records to ensure completeness, accuracy

and timeliness.

Processed activity reports for guidance of management.

Prepared organizational budget and monthly financial reports.

Compiled, stored and retrieved managerial data.

Fluor Ltd., - Texas City, TX.

Nov. 2002 - May 2006

Human Resources Assistant

Managed and processed all timekeeping procedures for all non-exempt

employees.

Arranged safety training, drug screens and background checks for new hires.

Prepared correspondence, handled meeting coordination, conference room set-

up, luncheons, arranged extensive travel arrangements and reconciled

expense reports.

Supported the management team in creating and developing strategic

presentations.

Recruited contract employees for turnarounds.

Handled confidentiality and issues of sensitivity with extreme discretion.

Worked within a fast-paced environment where multi-tasking, time-management

skills and sense of urgency were crucial.

Updated and prepared Organizational Charts in Visio.

Acted as liaison between management an employee populace with excellence in

verbal and written communication skills.

Organized and managed the employee safety incentive program.

Reviewed and made adjustments to monthly invoice contract labor billing,

and tracked costs in SAP.

Prepared and coordinated health benefits information during open

enrollment.

Created and published Fluor quarterly newsletter.

Organized, scheduled and planned all events, training, seminars &

conferences.

Proactive in recruitment, volunteering and organization for numerous

charity projects and events including Habitat for Humanity.

****** C. **********

Experience

Cont'd

Newpark Shipbuilding, Inc. - Houston, TX.

April 2000 - Nov. 2002

Executive Administrative Assistant

Administered primary support for the CEO, CFO and Chief legal counsel which

included; management and coordination of travel arrangements, prepared

financially sensitive correspondence, financial statements, technical

reports, graphs and presentations.

Supervised the support staff, delegated and managed workflow for the

Switchboard Operator and Administrative Assistants.

Delegated support staff duties with tact and diplomacy.

Mentored and trained support staff to develop and grow skill level.

Served as liaison between the management team, supervisors, employees and

visitors.

Monitored office supplies and budget.

Directed and implemented back-up procedures for Accounts Payable.

Responsible for all of the building maintenance and upkeep.

Provided reception back-up duties.

Compiled data from a variety of sources to include in reports and

presentations, and performed independent research for special projects.

Hydril Technology Center, Inc. - Houston, TX.

Aug. 1996 - Dec. 1999

Human Resources Assistant

Interviewed and selected potential candidates for the pipe threading

division; prepared new hire paperwork, set-up drug screening, background

checks and safety training.

Handled sensitive correspondence, reports and employee file system in

accordance with company policy and procedures.

Trained payroll staff on payroll data input to new operating database

software program JD-Edwards.

Kept and maintained electronic and paper confidential records and files.

Management of payroll in AS-400 & JD Edwards for non-exempt employees;

which included time entry, adjustments, reconciliation and distribution.

Managed and maintained organizational charts, invoice tracking and tracked

project cost.

Supported management team with coordination of technical training for new

hires.

Managed and administered employee safety incentive program.

Fisher Scientific International, Inc. - Houston, TX.

Feb. 1990 - April 1996

Switchboard Operator

Directed all-incoming calls to the corporate office and transferred to

appropriate department.

Greeted and assisted all visitors, clients and vendors.

Notified appropriate personnel upon guest arrival, and confirmed visitor

escorted to appropriate dept.

Supported Legal and Human Resources Department as needed.

****** C. **********

education

MacArthur Senior High

Houston, TX

Diploma - 1988

Training

Support Staff Training

Word

Excel

PowerPoint

JD-Edwards

SAP

Skills

MS Word, Excel, PowerPoint, Access, Outlook, Project, Internet Explorer,

Acrobat Adobe Writer, Lotus Notes, Visio, QuickBooks, AS-400, JD Edwards,

SAP

References

Available upon request



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