NICHOLE M. LOVEY
H 713-***-**** ( C 832-***-****
abhph6@r.postjobfree.com
SUMMARY
An accomplished and performance-driven administrative professional
with broadly diverse expertise in office management with a strong
sense of work ethic, professionalism and integrity. Serves as a
liaison between multiple departments to assure the alignment of goals.
EXPERIENCE
Devon Energy Houston, Texas
Facilities Assistant 2007-2010
Provided support to Senior Manager of Real Estate and Supervisor of
Facilities. Served as main contact in Facilities Department for employees,
office and building needs. Handled travel arrangements, ordered supplies
and created expense reports for the department.
. Held responsibility for Houston G&A budget of $1,000,000.
. Coded and paid invoices through digital oil, created purchase orders,
as well as developed and submitted expense reports for items purchased
on company credit card.
. Facilitated monthly budget meetings with Sr. Manager and corporate
office in Oklahoma.
. Tracked invoices through AS400. Created Houston budget forecast by
predicting number of travel trips, meals, hotel stay, maintenance,
repairs, as well as quarterly and annual maintenance costs.
. Made travel arrangements. Maintained Sr. Managers calendar and
maintained department supplies.
. Coordinated large office space redesigns, including moving over 200
employees and offices. Updated employee directory daily. Assigned
offices and scheduled moves.
. Saved department $5,000 by meeting with the owner of a water
purification company and reconstructing invoices by combining several
contracts under one invoice per month.
. Acted as Customer Service interface to high end vendors, company
employees and contractors located in Houston and field offices.
. Monitored and responded to service requests received through service
requisition system.
Foley's May Department Stores Houston, Texas
Executive Administrative Assistant, Office Manager 1994-2006
Served as one of the main contacts for Visual Merchandising department.
Supported Vice President, 7 Visual Coordinators, and 2 Divisional Vice
Presidents. Communicated weekly with buyers and coordinators to gather
information to send to Store Manager and Visual Manager at 72 stores.
Crafted monthly packet containing direction for Sales and set up,
promotions and changes. Led creation of best practices for promotions and
products
. Maintained website using newly upgraded applications to communicate
timely weekly/monthly business information to 72 stores in 5 retail
states with 30,000 employees to maintain sales over $1,000,000,000.
. Served as Executive Liaison between visual merchandising and buying
offices in addition to top management personnel to plan, schedule and
facilitate corporate initiatives, company operations and large-scale
functions.
. Acted as Project Coordinator for monthly/quarterly reports by
interacting with the Vice President of Merchandising, Buyers and
additional top executives throughout company.
. Successfully managed extensive correspondence, filing, telephone
interaction and mail distribution.
. Prepared massive mail-outs to 72 stores on a monthly basis.
Secretary, Collections Department 1992-1994
Reported to the Training and Development Manager for the Collections
department. Supported Manager and 3 Trainers by maintaining documentation
and ensuring smooth administrative operations for the department.
. Created first collections training manual.
. Responsible for the logistics including set-up, catering, decorations
and theme development for quarterly town hall meetings with over 300
participants from the Collections department.
ADDITIONAL EXPERIENCE
PENNZOIL COMPANY, Houston, Texas, Administrative Assistant, 1990-1992.
Performed administrative and clerical duties including composing and
typing correspondence. Completed heavy data input and phone
interaction. Coordinated all travel arrangements and ordering of
supplies.
EDUCATION
University of Phoenix
Associate of Arts in Foundations of Business (expected 2010)
PROFESSIONAL DEVELOPMENT
HR Management Essentials
How to be a Team Player
How to work with Difficult People
How to Provide Excellent Customer Service
The Accounting Tree
Business Management for Small Businesses
The Seven Habits of Highly Effective People
COMPUTER SKILLS
Microsoft Office Suite, AS400, FM Interact, Concur
PERSONAL
Enjoys reading, fishing and bike riding.