Assistant Executive

Virginia (Ginny) Kokubun

( **** WEST **TH STREET ( LOS ANGELES, CA 90016 ( 323-***-****(

********@*****.***

WORK EXPERIENCE

Dreamworks

Executive Assistant to Head of Business Affairs, Production

July 2005-November 2010

< Performed as a liaison between all levels of management,

particularly company executives, as well as with outside attorneys

and vendors;

< Oversaw heavy calendar management and daily itineraries to prevent

over scheduling.

< Composed confidential correspondence;

< Prepared status reports and expense reports as needed;

< Ensured all incoming calls were answered promptly;

< Assisted with special projects as needed including office moves,

new assistant training, department filing and general office

coordination.

Nordstrom

Counter Manager September 2004-

June 2005

Primarily responsible for retail sales of specialized skincare,

coordinated special skincare in-store events while serving as a

liaison between department managers, account executives and corporate

buyers to coordinate stock control.

Corestaff Services (Sony Entertainment)

Freelance Executive Assistant

May 2004-August 2004

< Served as the Executive Assistant to the Senior Vice President and

high level executives;

< Coordinated incoming and outgoing phone calls;

< Scheduled appointments, meetings and conference calls;

< Handled domestic and international travel arrangements as well as

domestic needs;

< Drafted correspondence;

< Sorted and distributed incoming and outgoing mail.

Mrs. Joan G. Flax

Personal Assistant October 2002-

December 2003

< Managed the day-to-day operations of the estate (including two full

time housekeepers, a handyman, groundskeeper, landscaping crew and

pool service);

< Oversaw all maintenance and repair services;

< Managed incoming phone calls;

< Handled bookkeeping transactions;

< Maintained a database of detailed inventory of entire household;

< Drafted correspondence;

< Assisted with the coordination and planning of home entertainment,

parties and charity functions;

< Interacted with highly prominent and successful individuals from

various fields of business as well as entertainment celebrities.

Team Communications Group, Inc.

Executive Assistant to the CEO and President

October 2000-February 2002

< Handled incoming and outing calls;

< Maintained the calendar - appointments, meetings and conference

calls;

< Drafted correspondence;

< Coordinated domestic and international travel/transportation

arrangements;

< Supervised a diverse support staff and delegated responsibilities;

< Maintained and organized extensive filing system;

< Researched companies and vendors;

< Handled multiple-tasks in an extremely fast-paced environment.

Warner Bros./Lorimar Telepictures

Administrative Assistant to the President of International Television

June 1988-August 2000

< Handled incoming and outgoing calls;

< Maintained the calendar - appointments, meetings and conference

calls;

< Drafted correspondence;

< Coordinated domestic and international travel/transportation

arrangements;

< Supervised a diverse support staff and delegated responsibilities;

< Maintained and organized extensive filing system;

< Researched companies and vendors;

< Handled multiple-tasks in an extremely fast-paced environment.

The Beverly Hills Hotel

Assistant to the Sales Director & Publicity Director

June 1986-June 1988

< Handled incoming and outgoing calls;

< Coordinated guest services with all departments;

< Communicated with domestic and international travel agencies and

airlines;

< Managed all written and oral correspondence;

< Coordinated film production shoots, press interviews and photo

shoots on property for celebrities;

COMPUTER SKILLS

Type 60 wpm, Microsoft Office, Outlook, FileMaker Pro, Powerpoint

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