Sales Manager

Mary Ratcliff - Accounting Specialist

EXPERIENCE SUMMARY

. 10+ years business & multi-entity accounting: A/P, A/R, P/R, G/L, Job

Cost/WIP, Fixed Assets, Investments, Financial Statements, Cash Flows,

Budgets, Work Papers

. Taxes: Payroll, Property, Sales & Use, Excise, 1099's, 1040 Individual

& Small Business

. Strong communication skills, all levels internal & external to the

company

. Self-motivated to research issues, analyze results, & share solutions

EXPERIENCE HISTORY

Apex Management Group, Inc.

Providing administration services to:

Pinnacle Services & Summit Fiscal Agency

Duration: Oct 2009 - Feb 2011

Business Type: Health Support Services Organization

Position Held: Payroll Coordinator

Responsibilities & Accomplishments:

. Processed biweekly payroll for 200+ employees using ADP's PayEx and

ezLabor Online systems; processed G/L imports from PayEx to

Peachtree

. Prepared billings for both Pinnacle Services & Summit Fiscal Agency

for biweekly entry into the MN Dept of Health's Online claim

system: MN-ITS

. Posted cash receipts from Remittance Advice reports (MN-ITS) to

Peachtree

. Maintained Service Agreement files by "service program type" by

consumer

. Prepared & posted General Journal entries as needed

AccountAbility Minnesota, St Paul, MN

Duration: Jan 2009 - Oct 2009

Business Type: Tax-Exempt Organization

Position Held: Individual Tax Preparer - Volunteer

Responsibilities & Accomplishments:

. Provided free tax preparation on TaxWise for low income taxpayers,

including multiple tax years & MN Property Tax Refunds as needed

CRP Holdings, LLC (a.k.a. Pohlad Family Office), Mpls, MN

Duration: Dec 2006 -Nov 2008

Business Type: Family Office - multiple entities

Position Held: Financial & Tax Accountant

Responsibilities & Accomplishments:

. Cash & accrual accounting for multiple entities (7), included

Corporations, QSub's, LLC's, S Corp's, Partnerships, LP's, & LLP's

on Solomon & Excel

. Directly involved in cash management & banking transactions: Wire

transfers (book & domestic) for acquisitions, distributions,

capital calls, operating & payroll account funding for multiple

entities

. Debt schedules: Created, maintained, collected or paid internal &

external promissory notes, mortgage loans, lines of credit

. Budget & cash flow: Prepared & uploaded from Excel to Solomon

annually

. Updated consolidated Fair Market Value & Proforma report quarterly

. Monthly: Prepared & posted journal entries, ran financial

statements & analyzed variances; processed general ledger account

reconciliations & correcting entries as needed

. Fixed Assets: Entered as acquired; ran quarterly estimated

depreciation; adjusted to actual at year end

. Processed period & year end closings on Solomon software

. Prepared work papers to support Corporate & LLC tax returns

. Tax calculations & reporting included quarterly estimated, excise,

and sales & use

. Misc. filings: government census, state registrations, extensions,

etc.

. Special project: Coordinated implementation of import/export

feature (written by third party consultant) between the Solomon &

MicroEdge databases to remove need for duplicate data entry, reduce

time to process grant payments & guarantee information accuracy

between two entities

Whitney Management Co. (a.k.a. Whitney Family Office), Mpls, MN

Duration: Dec 2001 - Oct 2006

Business Type: Family Office - multiple entities

Position Held: Client Services

Responsibilities & Accomplishments:

. Full service accounting for 18 individuals, 3 small businesses, & 3

private foundations on Financial Navigator & Excel

. Responded to & problem solved a wide range of client inquiries: tax

compliance, cash flow, asset acquisition & liquidation, stock sales

& gifting, domestic & international wires, foreign currency

exchange, medical benefits coordination, philanthropic grant-

tracking, multi-state property tax, leases, insurance policy

applications, amendments, renewals, and claims reporting

. Prepared work papers to support Corporate & Private Foundation tax

returns

. Maintained high degree of confidentiality at all times to preserve

each family member's autonomy, privacy, & trust

. Assisted in relocation of records & services from downtown

Minneapolis family office to Minnetonka-based investment advisory

firm (May thru Oct 2006)

Fred Douthit Consulting (FDC), Mpls, MN

Duration: Jun 1998 - Dec 2001

Business Type: IT Recruiting Corporation - Closed end of 2001

Position Held: Office Manager

Responsibilities & Accomplishments:

. Set-up & maintained books on Peachtree: A/P, A/R, P/R, F/A, G/L

thru F/S

. Created & updated sales pipeline & candidate tracking system

utilizing Excel, Outlook & Word

. Rewrote & reformatted candidate resumes & job requirements

. Developed new clients & placed candidates with them

. Prepared year end work papers for Corporation; reviewed CPA

prepared tax returns before obtaining signature & filing

Johnson-Smith Architects (JSA), Mpls, MN

Duration: Dec 1993 - Oct 1998

Business Type: Architect Corporation - Closed end of 1998

Position Held: Bookkeeper

Responsibilities & Accomplishments:

. Maintained books on Peachtree: A/P, A/R, P/R, G/L thru F/S

. Job costing - added monthly reconciliation capabilities to existing

un-reconciled information using Lotus spreadsheets

. Provided timely analysis of job cost overruns at each job phase

(critical for obtaining supplemental work order approval from the

General Services Administration (GSA) of the federal government)

. Passed GSA audit

. Prepared year end work papers for Corporation; reviewed CPA

prepared returns before obtaining signatures & filing

EDUCATION

Augsburg College, Minneapolis, MN

3+ years toward double major in Art & English, GPA = 3.75

PROFESSIONAL DESIGNATION & CONTINUING EDUCATION

Office of Professional Responsibility, Dept. of Treasury, Internal

Revenue Service, Washington, D.C.

Enrolled Agent No. 92635, enrolled to represent taxpayers before the

IRS

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