Manager Administrative Assistant
Resume:
Clare Spigner
Objective
Unit# *
A detail-oriented, energetic, organized individual seeking a position, where
Keansburg, NJ 07734
opportunities exist for long-term commitment and career-growth.
************@*****.***
Work Experience
Finance Manager
8/2010 – 4/2011 Sarkissian Mason, New York, NY
• Examine collection reports to determine status and recommend changes in
current collection practices and polices accordingly, report status to top
management and assign problem accounts to concerned section.
• Manage the financial accounting activities (invoicing, refunds, collection of
accounts receivable, payment of suppliers & contractors, all bookkeeping
functions, financial reporting, etc.
• Liaison with the principal clients, vendors, financial and banking institutions on
related activities support top management on contractual negotiations that
effect the company’s financial or non-financial obligations
• Analyze cash flow and business reports to assist with managing short and
long term debts.
• Assist with the institution and implementation of financial standards,
processes and accounting principles.
Client Finance Analyst
7/2008- 10-2009 Sudler & Henessey, New York, NY
• Timely and accurate processing of retainer fees, pro-forma, progressive and
final bills along with all required support documentation. Provided draft bills to
Account Management staff with back up for approval where applicable.
Consolidated all required support documentation.
• Monitored collection of Client invoices according to client terms. Provided
Client Finance Manager and Account Management with Accounts Receivable
Aging Reports. Assisted in making necessary calls/e-mails. Effectively
communicated with Client Finance Manager, internal staff and/or Clients to
resolve past due receivables.
• Reviewed inventory levels weekly, and worked with Finance Manager and
Account Management to minimize unbilled inventory. Monitored actual costs
to estimates, and alerted appropriate staff when actual cost exceeded
estimates, or were anticipated to exceed estimates.
• Scheduled regular meetings (weekly, bi-weekly, etc.) with relevant Agency
staff to review Client finances which were not limited to the above referenced
areas.
• Prepared financial analysis as requested for internal/external purposes.
• Provided day to day maintenance of all necessary financial documentation,
which were not limited to, filing of support documentation, review of agency
reports to ensure accurate information is online (PO, estimates, job types
etc.).
Senior Billing Coordinator
3/2003 – 7/2008 RDA International, New York, New York
• Direct liaison between Account Services and the Financial Dept.
• Worked directly with Controller to oversee billing for 3 divisions for agency with
annual revenues in excess of $17 million.
• Responsible for supplying weekly project openings/closings reports to the account
executives and monthly financial reports to the controller.
• Hired, trained and supervised 3 employees to ensure the completion of time-
sensitive projects.
• Delegated projects/tasks in accordance with employee’s skills and abilities.
Cost Control Coordinator/Administrative Assistant
5/2001 - 3/2003 DDB Worldwide, New York,
• Create and submit all bills for in-house studio.
• Dealt with supplier & contractors issues pertaining payments, etc.
• Recorded and submitted all out-going production invoices to Accounting
Department, assisted Print Forwarding Manager with the input of insertion orders
and the opening of job numbers, created job estimates.
Production Biller/ Accounts Payable Associate
3/2000 - 5/2001 Shepardson, Stern & Kaminsky, New York,
• Created actual invoices for clients and gathered all corresponding backup
• Responsible for all production, estimate, consulting, research, and collateral billing
• Reviewed all invoices for any discrepancies before sending out to client for request
of payment
• Maintained invoice logs for future reference
• Assisted in various projects assigned by the CFO. Responsibilities for Accounts
Payable included:- Logged all request for payment by vendors into accounting
system
• Processed and cut checks for vendor payments
• Re-established and maintained an impeccable and efficient filing system for all
vendor invoices and payment history
• Broke down and coded telephone, copier, and fax monthly usages for entire
company/inputted compiled data into accounting system.
Education
Current - University of Phoenix, Axia College Phoenix, Arizona
• Some College Coursework Completed
9/1996 - 5/1998 Southampton College, Long Island University, Long Island, New York
• Some College Coursework Completed
Programs/Software
Name Skill Level Last Used/Experience
• AdAssist (Advantage Reports) Expert Currently used/6
• Advantage Software System Expert Currently used/6
• Donovan Data Systems Intermediate +Currently used/4
• Filemaker Intermediate +4 years ago/2
• QuickBooks Intermediate Currently used/4
References available upon request
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