Executive Assistant Manager

Joanne D'aranjo

***** **** *****, ***. ***

Cell: 949-***-****

Rancho Santa Margarita, CA 92688

Email: abhklb@r.postjobfree.com

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EXECUTIVE ASSISTANT

Highly focused and results-oriented Executive Assistant offering a

demonstrated capacity to provide comprehensive support to executive-level

staff while maintaining the highest levels of confidentiality, ethics and

professionalism. Well-versed in working with diverse groups gained through

domestic and international experience. Able to support complex, deadline-

driven operations in a fast-paced environment while improving efficiency

and reducing costs. Consistently recognized for the ability to meet and

exceed performance objectives Key competencies include:

. Analytical / Problem Solving

. Training & Development

. Meeting & Travel Planning

. Vendor Management

. Purchasing / Procurement

. Presentation Skills

PROFESSIONAL EXPERIENCE

Pepsi Beverage Company - Aliso Viejo, CA

2007 - 2011

Executive Assistant to the Vice President

Provided executive level administrative support to both the Vice President

of Foodservice and the Vice President of Marketing.

. Managed and organized VPs files and took action on immediate emails.

. Managed calendars and scheduling for VPs and Channel Directors.

. Coordinated VP's travel, hotel and travel expenses

. Arranged and coordinated large scale onsite and offsite meetings.

. Created formal and informal presentations. WebEx presentations, forms,

and ran reports.

. Maintained Accounts Receivable (APS) for Marketing and Foodservice

Department; worked closely with Accountant on Journal Entries for

Market Units, created interoffice invoices and monitored payments

received for invoices.

. Managed contracts by checking, verifying, logging and scanning all

Pepsi contracts to Pepsi Direct for all market units in the West BU.

. Assisted Marketing Coordinator for special projects, events and

ordering of Point of Sales.

. Assisted National Account Sales Manager with their accounts, follow-up

and customer inquiries.

. Member of the Inclusive Task Force, a group of diverse employees that

organized events and functions within the West Business Unit to build

an inclusive environment that fostered diversity amongst all

employees.

The Concord Group - Newport Beach, CA

2005 - 2007

Executive Assistant / Personal Assistant to the Principal

Functioned as the right hand to the Principal and provided full

administrative support including managing calendar and correspondences.

Managed and organized Principal's files and emails and took action on

immediate emails when needed.

. Prepared and managed a spreadsheet for project information and status.

. Maintained all travel arrangements, travel expenses preparation and

timesheet reports.

. Created presentations and various supporting materials.

. Identified and pursued interview opportunities and outside

involvement.

. Maintained Principals' personal medical, travel and correspondence.

. Trained new staff, managed day-to-day operations of office, furniture,

and stationeries.

. Frequently called upon to handle Principals' personal errands,

resulting in optimizing Principal's time.

Joanne D'aranjo

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Israel Aircraft Industries IntL., Inc. - Washington D.C.

1998 - 2004

Executive Assistant to VP, Marketing & Business Development

Performed a variety of administrative support functions.

. Drafted all correspondences, memos and faxes.

. Prepared presentations for various meetings and shows.

. Arranged national and international travel; managed logistics and

itineraries.

. Compiled and processed expense reports.

. Responded to marketing inquiries; researched and alerted appropriate

manager when necessary.

. Managed office computer systems as Deputy System Administrator.

. Trained new staff and implementation of company procedures.

. Provided general office support which included screening of calls,

monitoring staff attendance and stationery supplies.

Banque Paribas - Singapore

1996 - 1998

Executive Secretary

Provided executive support to the Head of Equity/Derivatives & the Deputy

Head of Fixed Income.

. Drafted all correspondences including letters, memos and faxes.

. Complied and processed expense reports for two departments.

. Managed all national and international travel for two departments.

. Provided back-up secretarial support to the Head of Capital Market.

American Embassy - Singapore 1980 -

1996

U S Agency for International Development (USAID/RIG)

Office / Financial Manager & Personnel Officer (1986-1996)

US Regional Export Development Office, Dept of Commerce

Administrative Assistant/Department Secretary (1980-1986)

EDUCATION

International Business & Management Education Center (IBMEC) - Singapore

Associate Degree in Business Administration

Innovation Secretarial Center - Singapore

Diploma in Secretarial Studies

AWARDS

Meritorious Honor Awards:

Dedication to USAID (1995) ? Effectiveness & Stability of USAID office

(1992)

Professional Achievement Award for successful relocation of

40 office personnel with minimal disruption to operations (May 1991)

Performance Award for establishing & organizing

procurement & property management administration

TECHNICAL SKILLS

Microsoft Office Skills (Word, Excel, PowerPoint, Access), Concur (Travel &

Expense),

APS (Accounts Payable System), WebEx, Enterprise Reporting Tool (ERT)

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