Administrative Assistant Management

MAGDA J. FERNANDEZ

***** ** ***** *****

Miami, FL 33186

Cell phone: 305-***-****

E-mail: ********@*********.***

[pic]

OBJECTIVE

To implement my profession in a good professional environment that can

offer long term stability. I am a self-motivated, organized. I am an

outgoing person looking for a more challenging career.

EXPERIENCE

12/06 - 12/09 Property Assistant,

Real Estate Property Management

RREEF Management- Coral Gables, FL

Respond to tenant service requests/inquiries Accounts Payable: Code

Payables for PM approval Process invoices to Acct. twice weekly per

Calendar, Accounts Payable - respond to vendor inquiries, Accounts

Receivable - print report per Calendar/assist PM with collections, Print

reports from CTI as required per Calendar, Print Year End financial reports

(Rent Roll/Income & Expense Stmt/General Ledger, etc). Process vendor

invoices through rCash-rPay Systems.

New Leases/Amendments: Assist/Prepare Lease Proposals/Amendments, Letters

of Intent, Coordinate outgoing/incoming documents; Run Experian reports,

Assist with NPV preparation, if required Obtain New Tenant Emergency

Contact information Obtain Building Tenant Manual updated, Obtain new

Tenant Certificate of Insurance/send to TracCert, Prepare Commencement Date

Memorandum, send to Tenant for signature once Tenant occupies premises,

follow-up to ensure return Lease transmittals: Package to Lease

Coordinator, follow-up, etc.

Prepare Tenant Handbooks and Emergency Manuals. Prepare Tenant Re-bills

(if any)

Review Rent Statements for accuracy, verify Re-bills are included, advise

Accounting/Lease Coordinator of move-in/move-outs, Completing Electronic

Forms (move-outs, write-offs, etc.), Preparation of annual letters to

Tenants for reconciliations, roof audits, environmental audits, etc. Assist

PM/OM with annual Audit Preparation/Quality Review. Coordinate tenant

events through the year.

Vendor Contracts: Assist PM and/or OM in developing Scope of Work, type,

mail out, follow-up, etc, Prepare Vendor RAS/RAPS Agreements, as required,

Obtain associated COI, MBE; W-9's, etc. forms, Obtain Vendor COI, verify

coverage meets requirements Prepare vendor and tenant insurance waiver, if

required, Update CTI with Vendor and Insurance Information Tenant COI's.

7/04 - 12/06 Executive Administrative Assistant,

Technical Accounting Group

LNR Property Corporation - Miami Beach, FL

General Administrative duties, supporting the Vice President of the

technical accounting group.

TAG Team project coordinator

Schedule and oversee that all project deadlines are met

Prepare monthly reports for different matters (Stock Based Compensation

plan reports, Technical Accounting reports, forecast, etc)

Track new accounting pronouncements, policies, reports, etc.

Review all corporate contracts and agreements (Leasing, property

management, Stock option agreements, etc). Prepare letters and supervise

legal Library clerk.

11/3 - 7/04 Assistant Court Officer

Mesa Process Server/Court Officer

Coordinating and processing eviction notices through county court houses.

Processing summons and hand delivering them to courthouses. Preparing three-

day notices for landlords, handling all the general preparations and

processing of eviction notices. Responsible for picking them up at the

attorney's office and taking them for processing at the courts and to the

sheriff' offices.

01/99 - 10/03 Executive Administrative Assistant,

Real Estate Property Management

Codina Group, Inc. - Coral Gables, FL

Coordinated meetings and scheduled travel arrangements, prepared and

assembled documents assisting the VP, leasing, and property management with

several properties working on proposals, lease files and contracts for

tenants. In addition, maintained an efficient and effective property

operation so that tenants, owners, and/or management needs are addressed.

Prepared work order for all the tenant relation improvements and tenant

calls. Participated in building inspection quarterly and handled the

building access for the elevators accessing system. Arranged tenant events

often and obtained information for new proposals and contracts from

vendors. Obtained Certificate of Insurance's, and kept them logged in and

up to date for all tenants and vendors. Handled multiple incoming and

outgoing correspondences, prepared purchase orders and kept track of all

staff vacation schedules for several properties and obtaining final

approvals for all requests. Involved with the IT department for any

technical support problem or requested issues.

EDUCATION

College: FastTrain- Current Fulltime Student in the Medical field

Southwest High School - Graduate

Certified on PowerPoint 97/2000/2003, 2007 Excel 97/2000/2003, 2007 Outlook

2000/2003, 2007 and Visio 2003 and MS Word, Windows 98/2003, 2007.

Certified as a Notary Public

LANGUAGES

Fluent in English and Spanish

SKILLS

Proficient on MS Word, Windows 98/2003, 2007 Microsoft Outlook 2003, 2007

Lotus Notes, Microsoft PowerPoint 97/2003, Microsoft Excel 97/2003, Visio

2003 and (Track-It 4.0 - Management Work-Orders, Yardi CTI System and

rCash-rPay System.

Contact this candidate