Administrative Assistant Sales
Resume:
Lilian Robertson
**** **** ****** ******, *** Jose, CA 95135
abhigt@r.postjobfree.com
Administrative Assistant
Top-notch assistant with years of experience coordinating with office management and special projects with a
high degree of efficiency. Served as a point of contact for managers, sales teams, clients, and vendors to ensure
proper lines of communication. Maintained high-level of confidentiality, excellent communication skills,
problem resolution abilities, and equally effective at providing sales management support.
Skills
Microsoft Office, Visio, SAP, Report & Document Preparation 5S implementation
Oracle, Outlook
Spreadsheet & Database Creation Great team player
SharePoint management
Skilled in diverse culture Effective in collaborating with
Meeting & Event Planning assimilation internal and external resources
Goal and deadline oriented Poised even under pressure Cost Reduction
SharePoint management
Experiences
Molex, Inc 2008 to December 30 2010
Regional Administrator
Planned and coordinated sales meeting on and off site from inception to completion; encompassing budget,
venue selection, guest speakers/presenters, attendees, agenda set up, menu selection, and budget reconciliation
against actual cost at event’s completion.
Processed expense report in timely manner, heavy calendar scheduling, flight booking domestic and
international
Ran monthly budget, sales, and booking reports through SAP, compiled and submitted to corporate
Created format and maintained product matrix, territory coverage, and imminent wins for the region.
Handled and updated personnel vacations, new hires, terminations, office assignments, personnel reviews and
office expansion
Personal Achievements:
• Decreased cost center expenditures by 45%, implementing needed controls on stock/supplies and
standardizing ordering procedures.
• Saved the company thousands of dollars by utilizing my negotiating skills in lowering corporate rates
with hotels, meeting venues and ground transportation services as well as renegotiating the office
equipment lease rate.
• Developed and created presentations that garnered first place on regional PowerPoint competition
amongst different region
Sanmina-SCI 2000 to 2008
Executive Assistant
Coordinated projects and events exercising ability to improvise, improved procedures, and met demanding
deadlines
Served as a liaison to both internal and external to ensure proper communications and reporting practices were
in place.
Planned and coordinated corporate luncheons on-site and off-site meetings, organized the details of special
events, travel arrangements, corporate agendas and itineraries
Managed capital purchases, direct vendor relations, generated and maintained equipment tracking records
Coordinated travel arrangements and preparation through payment of expense reports
Prepared reports, agendas and correspondence for staff and business meetings and maintained records and files
of current and post projects, operations and decisions.
Gathered, assembled and analyzed information and data from a wide variety of sources
Created PowerPoint presentation for the division’s QBR, took notes of action items, distributed and ensured
resolutions were completed per imposed deadline.
Personal Achievements:
• Offices and cubicles were kept organized with my introduction of 5S
• Action items from QBR were submitted on time due to my persistent follow through.
MRO Buyer, 2002-2003
Assisted in inventory control and material audit.
Procured material per MRP
Ran MRP report and checked for product on a weekly basis to ensure material procured were within lead times
Personal Achievements:
• Negotiated long-term agreements and programs with key vendors, and office equipment generating 35%
in annual savings.
• Tracked record of significant achievement, to include reducing costs by just procuring materials per
MRP, developed and improved purchasing programs to meet deadlines
• Developed source agreements that contributed to increased profits by standardizing contracts and
improving purchasing programs.
Payroll/HR Assistant, 2001 - 2002
Reviewed payroll documentation for accuracy through audit reports and made any necessary adjustments, .with
necessary approvals as needed
Checked non-exempt personnel time sheets, and vacation hours.
Maintained accurate payroll records and employee files, including manual check log and reconciliation of
payroll account
Ensured semi-monthly payrolls were processed in a timely and accurate manner.
Document Control/Engineering Planner, 2000 - 2001
Compiled and maintained control records and related files to release blueprints, drawings, and engineering
documents to manufacturing and other departments.
Conferred with document originators or engineering personnel to resolve discrepancies and compiled required
changes to documents.
Posted changes to computerized or manual control records, released documents, and notified affected
departments.
Prepared and documented Standard Operating Procedures, ensuring ready at all times ready for audit purposes.
Personal Achievement:
• Ensured all documents were in place that made the company passed the ISO audit.
Max Nunez, Jr., CPA 1990 to 1999
Bookkeeper/Administrative Assistant
Answered phone; managed CPA calendar, made appointments
Managed clients' financial records
Managed accounts payable and receivable; reconciled clients’ bank statements; updated the trial balance,
profitand-loss statement and balance sheet; managed payroll; handled federal and state tax deposits;
Distributed clients’ annual tax forms, such as W-2s and 1099s.
Education
University of the East Philippines –BA in Economics
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