Administrative Assistant Sales

**** * ****** ****/***. ****

Las Vegas, NV *****

Cell No. 702-***-****

Email: abhi0p@r.postjobfree.com

DAWN E. GARCIA

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SKILLS:

7 Exceptional organizational, problem solving and attention to detail skills

8 Excellent written, verbal and interpersonal skills

9 Able to maintain high-level of confidentialty

10 Flexible, multi-task oriented with ability to shift priorities and remain organized in a fast-paced environment

11 Typing skills at 70 wpm and Certified in FLH dictation

12 Proficient with MS Word, MS Excel and PowerPoint,/Mekko Graphics and MS Outlook

13 Fluent in Spanish

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EDUCATION:

1/96 - 8/00 SUNY AT STONY BROOK, STONY BROOK, NY 11794

Degree: Bachelor of Arts in Psychology and Women’s Studies

1/87 - 9/87 KATHARINE GIBBS SCHOOL, MELVILLE, NY 11747

Certificate: One-year Secretarial Information Processing Program

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GORDON SILVER, LAS VEGAS, NV 89169

06/2010 – 3/2011 Senior Administrative Assistant/Legal Assistant

• Served as an Senior Administrative Assistant and performed duties as a Legal Assistant to an Attorney at Law providing a wide

variety of moderately difficult and confidential legal administrative support duties

• Provide research on potential business development clients

• Prepared and processed new client matter information

• Daily update of ProLaw Legal software system

• Secured evidence and documentation relating to complex legal issues

• Composed memoranda, correspondence, and drafts pleadings/responses dealing with legal subject matter requiring considerable

discretion and judgment.

• Reviewed and analyzes records and information from multiple sources and determine relevancy to specific issues

• Received and provides information requiring considerable judgment regarding specific business of the department

• Prepared and submit monthly hours worked on behalf of the attorney

• Typed letters, reports and legal documentation

• Maintained appointment and scheduling utilizing MS Outlook

• Made travel arrangements domestic and international

• Completed and submitted travel and entertainment expense reports

• Provided backup administrative support to other assistants in the department

GES EXPOSITION SERVICES, LAS VEGAS, NV 89119

03/2006 – 2/2010 Executive Administrative Assistant to the EVP, Chief Sales & Marketing Officer,Chief Operations Officer, VP

E&D/I&D, EVP, Sales & Marketing

• Assist the EVP, Chief Sales & Marketing Officer for the Las Vegas operation in the daily administrative functions and duties

required by the department

• Provide office support to the President and CEO and EVP Chief Legal Counsel

• Extensive and detailed domestic and international travel arrangements

• Heavy calendar management

• Create PowerPoint/Mekko Graphic business presentations

• Process legal documents utilizing ImageNow

• Prepare and process expenses utilizing iOracle

• Screen and route telephone calls, incoming mail and faxes to departments

• Communication within the executive level (management/support staff)

• Implemented, planned, processed and worked with a team regarding infrastructure of a newly acquired company

• Plan and coordinated two departmental moves to main corporate headquarters building

• Project Coordinator for IAEE Expo!Expo! event in Las Vegas

• Coordinate new employee interview/new hire orientation

• Train new hires on expense reports, GES travel system and other company wide policies and procedures

• Exercise discretion and independent judgment in the handling of confidential material from all areas of the company

• Maintain high level of positive and professional relationships with GES executive management, GES personnel, VIAD

corporate management, support staff, clients and outside vendors

• Assist other departments with special projects as directed by the EVP, Products & Services

• Plan department luncheons and dinners

• Maintain highly confidential files

APPLEONE EMPLOYMENT AGENCY, LAS VEGAS, NV 89123

07/05-11/05 Temporary Freelance Executive Assistant for GES Exposition Services – Sales and Marketing Team

AMERICAN EXPRESS FINANCIAL ADVISORS, LAS VEGAS, NV 89144

10/04 – 06/05 Recruiting Coordinator/Licensing Specialist

Relationship Recruiting

• Identified, developed and executed local relationship recruiting opportunities (centers of influence, local events, job fairs,

campus, networking and referral)

• Coordinated all recruiting events and promote referral recruiting for the area office

• Identified trends and opportunities in the local and regional markets to source quality candidates through face-to-face and

interactive events

• Represented American Express Financial Advisors at recruiting and related events

• Intimately familiar with the advisor value proposition as it relates to the various candidate segmentations (novice, career

changer and experienced profession)

• Identified trends in order to promote and call target market candidates in local and regional markets

• Convincingly convey the advisor opportunity to broad range of candidates (novice, career changer and experienced)

• Conducted warm calls with advisor candidate prospects to explain advisor position and engage them in the advisor selection

process (attend career preview or 1:1 with Field Vice President)

• Tracked activity and conversion results

• Solicited and Conducted initial interviews for select groups of candidates

Ensure advisor selection process is a quality experience

• Set up for Career Preview presentations

• Set up candidates for testing, call simulations and the marketing plan

• Scheduled and confirmed final interviews

Manage and track candidates through recruiting and sponsorship processes

• Analyzed information and conversion results to proactively suggest process improvements and enhancements

• Responsible for overall pipeline management including performing updates, entering locally sourced candidates and recording

presentation attendance

• Follow up on all no shows

• Served as a point of contact for issue resolution

• Diagnosed and trouble shoot system and process issues, escalated as appropriately to reach resolution

• Reported and updated Leadership Team weekly on recruiting activity and pipeline progress

License Process

• Conducted licensing and paperwork appointments

• Scheduled testing appointments for Life & Health Insurance, Series 7 and Series 63 exams

• Explained and interpreted applicable hiring regulations

• Diagnosed processed candidate issues, work with field leadership and corporate office to resolve

• Fingerprinted, reviewed and processed all legal documentation for sponsorship candidates

BRANDON ASSOCIATES, FARMINGDALE, NY 11735

1/03 – 10/04 Administrative Assistant to the President & CEO, Executive Vice President and Director of Operations

• Provided direct support to the President/CEO, Executive Vice President and Director of Operations

• Prepared business correspondence, proposals, service contracts and legal agreements

• Took dictation and transcribed notes

• Answered company telephone lines for over 30 employees, processed letters and email communications

• Managed the President/CEO’s calendar, including managing time, tasks and scheduling all appointments and meetings

• Checked in with President/CEO daily to coordinate tasks and schedules

• Screened and scheduled prospective employment candidates

• Planned company business luncheons and dinners

• Execute writing and research assignments, as well as special projects, as directed by the President/CEO

• Assisted the President/CEO in preparing for meetings

• Act as liaison between CEO and staff

• Handled all travel for the Executive department

• Provided general administrative support, including photocopying, filing (both paper and electronic) and faxing

• Participated in departmental meetings, as appropriate

• Performed other related duties, as assigned by the President/CEO

• Completed expense reports

YOUNG ENTREPRENEURS’ ORGANIZATION, NEW YORK CHAPTER

8/01 - 1/03 Chapter Administrator - Consultant

• Provided administrative support to the Chapter President, Executive Board, Membership Committee, Learning and Social Event

Committee, Forum and Communication Committee

• Planned weekly meetings with the chapter treasurer to assure the chapter remained solvent and the budget was maintained

• Coordinated and directed special chapter projects and acted as a day-to-day liaison between the chapter and other offices

• Arranged monthly chapter educational, social and recruiting events for over 200 members in addition to spouses/partners as

well as prospective members

• Maintained new member database in an effort to reach the chapter’s yearly goal

• Processed all new member highly confidential legal and tax information

• Functioned as a primary chapter liaison to internal and external individuals

• Attended board meetings and transcribed board minutes

• Researched and secured well-known speakers in various subject areas

• Developed and implemented a membership recruitment and retention process

• Secured catering venues in the Metropolitan area for each event

• Mailed invitations and handled RSVP for all scheduled events

LLOYD CREATIVE STAFFING, MELVILLE, NY 11747

ADECCO STAFFING, MELVILLE, NY 11747

1/96 - 8/01 Temporary Freelance Executive Assistant to Cablevision Systems Corp., Rainbow Media Holdings LLC, Nikon,

Arrow Electronics, Estee Lauder and ADP

REFERENCES FURNISHED UPON REQUEST

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