Administrative Assistant Staff

LISA K. SZUMA

***** *. ****** ****, ****** MI ***62

Mobil: 734-***-****, Work: 734-***-****

abhh1a@r.postjobfree.com

EDUCATION:

Associate of Commerce, Business (1990)

Monroe County Community College, Monroe, MI

EXPERIENCE:

University of Michigan

June 2005-Present: Administrative Assistant to the Chair. Department of

Aerospace Engineering

1320 Beal Avenue, 3060 Francois Xavier Bagnoud Building, Ann Arbor MI 48109

Department Administration. Provide administrative support to the

department chair. Maintain electronic calendar, schedule meetings and

disseminate supporting materials, travel, maintain confidential department

files, process award nominations. Compose, prioritize, and execute

appropriate response or action to general inquiries. Coordinate campus

visits for external visitors including: faculty candidates, guest speakers,

donors, alumni, and members or delegations from business and industry,

government agencies, and academic institutions. Provide administrative

support to the department's Industry Advisory Committee. Coordinate

faculty meetings and annual faculty retreat; prepare agendas, take minutes,

and provide follow up on action items as required. Reconcile and monitor

expenditures for the chair's accounts and department purchasing cards.

Process major gifts, maintain donor records, and expedite thank you

correspondence. Coordinate and provide administrative support for project

review meetings and conferences.

Faculty Search, Reappointment, Promotion and Tenure. Responsible for

the coordination of the department's faculty search and casebooks for

reappointment, promotion, and tenure. Work with the chair, faculty search

committee, and the College of Engineering, Office of Academic Affairs, in

accordance with policies and procedures outlined for searches,

reappointment, and promotion and tenure. This includes meeting submission

deadlines, casebook preparation and review, maintaining confidential

materials, and discretion, both internally and externally, concerning

searches and casebook submission. Act as liaison, initiate correspondence

with candidates, coordinate all travel arrangements and reimbursements,

develop detailed itineraries, and provide hosting. Attend faculty meetings

concerning candidate's potential, take detailed minutes, and provide

meeting summary and consensus of candidate's standing with the search

committee.

Outreach and Programming. Organize receptions, lunches, dinners,

lectures, campus visits, and events including: act as liaison, catering,

facilities, advertising, itineraries, photography, and facilities tours.

Work with the chair and development staff on fundraising initiatives.

Organize upper level seminar course, AEROSP 585, including communication

with guest speakers, travel, and itineraries. Maintain department database

of faculty, staff, alumni, donors, and contacts; create and customize

queries and reports to specific needs and maintain department's faculty and

staff directory. Provide administrative and editorial assistance for the

department's annual newsletter, including: draft, edit, and proof news

items, and design and organize material for publication.

May 2002-June 2005: Administrative Assistant Associate. Center for Russian

and East European Studies (CREES)

1080 S. University Avenue, 4668 School of Social Work Building, Ann Arbor

MI 48109

Provided support for Center Director and administrative staff. Maintained

electronic calendar, travel arrangements, made response or appropriate

action to general inquires, hired work-study students, and processed

timekeeping. Scheduled meetings, including: setting agendas, minutes, and

follow-up as appropriate and assigned. Maintained confidential faculty

files, alumni records, and Center archives. Maintained, designed, and

developed electronic database using Access, including queries and reports.

Established and monitored visiting scholars computing accounts and library

authorization. Organized courses with faculty and graduate student

instructors. Maintained and monitored detailed expenditures for Center

projects such as CREES Newsletter, Polish Studies Program, office supplies,

and reconciled department purchasing cards. Processed major gifts,

maintained donor records, and expedited thank you correspondence. Processed

reimbursements, travel awards, purchase orders, and vouchers. Organized

Center event: student orientations, commencement activities, receptions,

lunches, dinners, seminars, symposium, or workshops, including: acting as

liaison, travel, facilities, hosting, equipment, materials organization and

dissemination, and honorarium. Created flyers, posters, and other publicity

materials.

March-May 2002: Medical Secretary. Division of Pulmonary and Critical

Care Medicine

Department of Internal Medicine, MSRBIII, Ann Arbor MI 48109

Provided secretarial support to the division chief of pulmonary and

critical care medicine. Maintained calendar, made travel arrangements,

transcription, and maintained participatory requirements for professional

meetings and memberships. Processed and prioritized correspondence,

responding or taking action as appropriate. Maintained confidential and

sensitive files regarding physician appointments, promotions, litigation,

and facilitated physician and research staff credentialing process.

Assisted with NIH grant submissions and renewals. Coordinated visiting

professors, including: acting as liaison, itineraries, and travel.

Scheduled and attended divisional meetings, including: setting agendas,

meeting minutes, facilities, catering, and follow up as required and

assigned.

ADDITIONAL EXPERIENCE

University of Michigan: January 1987-September 1991, Academic Services

Secretary

Center for Russian and East European Studies, International Institute, 2600

SSWB, Ann Arbor MI

International Window, Inc: November 1984-December 1986, Secretary

15555 Carbidex Road, Southgate MI

Manpower, Inc: March 1982-November 1984, Secretary

1120 W. Front Street, Monroe, Michigan. Assignment: Detroit Edison, Monroe

MI

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