Accounts Payable Manager
Resume:
MA. SOFIA ENCARNACION
Long Beach, CA 90803
562-***-**** (Cell Phone)
Email: ***********@*****.***
WORK EXPERIENCE:
Advanced Chemistry and Technology Inc. $52,000/annum
(Oct 2009 to present)
Staff Accountant. Main function is Accounts Payable: voucher entry, payable
monitoring, check payments, reconciliation, reporting. Other functions
include reliever for Accounting Manager for payroll and financial reports.
Reliever for Accounts Receivable staff: Sales order billing. Other
reports as required by Controller.
Ensured just in time payment resulting to zero penalties, increased
credit limits and approval of payment terms. On time submission of reports.
(May 2009 to Oct 2009)
Fulfilled Accounting Manager's job while on maternity leave: Month end
closing and submission of financial reports to Controller; Payroll and
vacation maintenance for 70+ employees (CA and out of State).
Ensured accurate and in time reporting.
Accountemps (March 2009 to May 2009)
Assigned to Water Replenishment District as Temporary Accounting Staff:
Receivable collection and A/P invoice processing.
Collected past due receivables including one 3 year past due accounts
receivable.
Blaine Labs, Inc, Santa Fe Springs, CA
Accounting Manager (2007 - Feb 2009), $80,000/annum
. ACCOUNTING: Maintain Chart of Accounts. Analyze General
Ledger accounts. Perform adjusting entries per GAAP.
Reconcile and perform month-end closing of different
modules including Purchase Orders, Inventory Management,
Accounts Receivable and Accounts Payable. Finalize and
submit management reports to owner and financial
consultant. Finalize and submit tax filing requirements
such as Balance Sheet account schedules to outside CPA.
Submit financial reports to bank as required by revolving
loan agreement. Monthly pre-payment and quarterly EFT
computation and payment of Sales Tax. Supervise and help
with bank reconciliation. Set-up Bills of Material for
each item by identifying labor cost and material per item
number/product.
. CASH FLOW MANAGEMENT/TREASURY: Review in detail and verify
validity of invoices and invoice amounts. Negotiate
payment terms. Schedule payments. Initiate bank loans and
payments. Supervise and submit requirements for Letter of
Credits. Supervise collection of Accounts Receivable.
Placement of Time Deposits and Money Market Deposits.
. PAYROLL: Bi-weekly summary to outside Payroll Company,
commission, vacation computation, S125 deductions, IRA
contributions, and EDD requirements. Maintain employee
file in ADP/payroll attendance software. Send 1099-MISC
each year.
. RETAIL: Verify and submit reports to national sales
brokers, retail stores/chain drugstores. Administer retail
websites as vendor. Submit SKU requirements like bar codes
and packaging.
. INVENTORY MANAGEMENT: Supervise procurement and inventory
maintenance.
. MISCELLANEOUS: Compute and send ACH payment of monthly and
quarterly sales tax to BOE. Administrative maintenance of
Accounting software, review of promotional and packaging
artwork. Contact person for Human Resources consultant for
application of California Labor Laws.
Reduced monthly report submission time from 1 month to 10 days.
Implemented just in time procurement, reduced shipping costs by 21%.
Accounting Assistant (2002-2006)
. ACCOUNTING: Assist Controller with financial reports thru
Balance sheet reconciliation of accounts, bank
reconciliation, fixed assets schedule and retail sales
contribution margin analysis.
. ACCOUNTS PAYABLE: Review in detail and process invoice
received from vendors. Verify and correct discrepancies in
invoices/ensure accuracy. Ensure that appropriate back-up
documents are included. Liaison with vendors to resolve
issues related to invoices. Reconcile Accounts Payable and
maintain aging report. Ensure timely processing of
invoices.
. ACCOUNTS RECEIVABLE: Set-up and maintain customer accounts
in accounting software. Daily collection calls. Receive
payments thru credit card and checks. Enter collection in
accounting software. Liaison with customers to resolve
issues related to invoices. Clean-up and maintain aging
report.
. PROCUREMENT: Find vendors for existing and new items.
Compare prices from different vendors. Evaluate quality
and fulfillment rate of vendors. Send Purchase Orders.
Monitor status of orders. Ensure on time delivery. Update
vendor list on a quarterly basis.
Bookkeeper/full charge, part-time (2003 - present)
Westwood West Builders LLC, LA, CA
. ACCOUNTS PAYABLE: Review in detail and process invoice
received from contractors and vendors. Verify and correct
discrepancies in invoices/ensure accuracy. Ensure that
rates are billed as per contract. Ensure that appropriate
back-up documents are included. Liaison with contractors
and vendors to resolve issues related to invoices.
Reconcile Accounts Payable and maintain invoice and payment
files. Ensure timely processing of invoices. Update
percent of completion per contractor.
. Update percent of projects for submission to bank. Prepare
other documentation needed for loan funding release.
. ACCOUNTING: Summarize, review and submit Financial Reports
to CPA and management.
. Review contracts as assigned by owner.
Bookkeeper/full charge, full-time (2001 - 2003)
Stenco Construction, Inc., Hawthorne, CA
. ACCOUNTS PAYABLE: Review in detail and process invoice
received from consultants, contractors and vendors. Verify
and correct discrepancies in invoices/ensure accuracy and
authorization. Ensure that reimbursements are valid.
Ensure that rates are billed as per contract. Ensure that
appropriate back-up documents are included. Liaison with
consultants, contractors and vendors to resolve issues
related to invoices. Compare total invoices with budget per
project. Reconcile Accounts Payable and maintain invoice
and payment files. Ensure timely processing of invoices.
Update percent of completion per contractor. Prepare and
send payments to consultants, contractors and vendors.
. ACCOUNTS RECEIVABLE: Update percent of completion for
various projects. Send billings to projects for percent
completed. Record collection in accounting software.
. PAYROLL: Compute bi-weekly payroll (salary, vacation,
etc). Prepare and release payroll checks to workers and
regular employees. Prepare and send payment to IRS and CA
FTB for taxes due. Prepare and send quarterly reports
pertaining to payroll. Send 1099-MISC and W2 each year.
. FINANCIAL REPORTS: Analyze General Ledger accounts.
Perform adjusting entries per GAAP. Finalize and submit
management reports to owner. Finalize and submit tax
filing requirements such as schedules and financials to
CPA.
. OTHER REPORTS: Send quarterly reports to Carpenters'
association. Prepare attendance of workers per project.
. Review contracts as assigned by management.
OTHER WORK EXPERIENCE:
Warehouse Manager, Blaine Labs
Purchasing Agent, Blaine Labs
EDUCATION, LICENSES
Bachelor Degree, Emphasis in Accounting
CPA, Philippines
California CPA license testing in progress
SKILLS
Proficient in the use of Dynamics Great Plains, Mas90, MS Word/Excel,
working knowledge of Quickbooks,, FRX and Crystal Reports, Exact MAX,
ADP EZ Labor and PayExpert, HR Block individual tax filing.
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