Administrative Assistant Manager

Aneta Kulaj-Vairo

*** ******** *** ********, ** *1563 I 516-***-**** I 516-***-****

PROFILE Effective and positive team player known for contributing

creative solutions. Able to give and embrace constructive

criticism while working in a team environment towards a

common goal.

Effective listener/ communicator and fast diligent learner

hungry for knowledge.

Productive worker under pressure and highly motivated.

SKILLS Windows system MS Word MS Power Point MS

Outlook

MS Excel Adobe Reader Ariba Costpoint VPC

NOAH

EDUACATION Pedagogical University of Cracow, Poland 2003-

2008

Faculty of Geography and Biology

Biology with teaching of natural science and chemistry

/Bachelor's and Master's degree/ MSc.

School for Medical and Social Employees 2004-

2006

in Cracow, Poland

/Prosthetic of hearing/

/Technician/

LANGUAGES Polish /fluent/

EXPERIENCE SAIC 11/2009-Present

New York City, USA

Administrative Assistant

. Manage administrative duties such as: preparing

correspondence and creating presentations, screening high

volume of calls, composing correspondence, sorting and

distributing mail, following up with appropriate

individuals for action and creating and maintained filing

system.

. Manage complex calendar including scheduling and

coordination meeting, resolving scheduling conflicts and

setting phone coverage.

. Providing Administrative support for Senior Managers.

. Maintain phone/call log, contact date base of employees and

clients.

. Expense Tracking -prepare, reconcile and track expense

reports through T&E System.

. Maintain office supply order using Ariba operating system.

. Receive Goods using Costpoint operating system.

. Create new proposal sites (administrative function) in the

Virtual Proposal Center (VPC).

TechnoDyne 09/2009-11/2009

New York City, USA

Administrative Assistant

. Composed and distributed inter-departmental memorandums (e-

mail, documentary and voice).

. Responsible for scheduling meetings for all employees;

escorted visitors to conference rooms and stuff members'

offices.

. Directed calls and promptly forwarded them to appropriate

employees.

. Established and maintained electronic records management

system for all incoming and outgoing correspondence.

. Organized, sorted and assigned mail distribution for all

employees.

. Responsible for printing, maintenance and other services.

GEERS Acoustics of Hearing 01/2008-

04/2008

Cracow, Poland

/www.geers.pl/

/Prosthetic of hearing/

. Interview patients and record information on patients'

charts.

. Prepare treatment rooms for examination of patients.

. Perform complete audiological evaluation for all age

groups.

. Make ear impression and ear molds.

. Fit and adjust hearing aids using NOAH operating system.

. Clean and sterilize instruments.

. Inventory and order medical supplies and materials.

. Schedule appointments, receive money for bills, perform

secretarial tasks, and complete insurance forms.

. Key data into computer to maintain office and patient

records.

REFERENCES: Available on request.

SAIC- Manager; Claudina Barbella- 212-***-**** or 917-***-****

CELL: 516-592-0217I E-mail: ***********@*****.***

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