Assistant Executive

Executive assistant

TOP-NOTCH ASSISTANT WITH NEARLY TEN YEARS OF EXPERIENCE MANAGING BUSINESS

RELATIONS AND SPECIAL PROJECTS AT THE SENIOR MANAGEMENT LEVEL. SERVE AS

PRIMARY POINT OF CONTACT FOR AND LIAISON BETWEEN MANAGEMENT, PERSONNEL,

CLIENTS, AND VENDORS. MAINTAIN EXCELLENT WRITTEN AND ORAL COMMUNICATION

SKILLS, PROBLEM RESOLUTION ABILITIES, AND A HIGH LEVEL OF CONFIDENTIALITY.

ADAPTABLE TEAM PLAYER RECOGNIZED FOR WILLINGNESS TO LEARN AND TEACH NEWLY

ACQUIRED SKILLS.

Skills Professional Experience

Software 2010-2011 OneLegacy

MS PowerPoint Los Angeles, CA

2007 Executive Assistant, Operations

MS Outlook 2007 CFO, COO, Departmental Managers (2) their direct reports and

MS Word 2007 front-line staff

MS Excel 2007 Acted as the departmental liaison under minimal direction and

supervision, exercised confidentiality, independent discretion

Office and judgment when overseeing the daily coordination of the CFO

Fax Machines and Operations' staff schedules and the prioritization of

Multi-Line phone obligations with a demonstrated ability to improvise, improve

procedure, and meet demanding deadlines

Copiers & Safeguarded and maintained proprietary information and data.

Printers Routed, prepared and edited highly confidential written

Video material, correspondence, reports and spreadsheets. Oversaw

Conferencing the screening, interviewing and HR documentation process to

ensure all forms were completed accurately and vital

Correspondence communications were handled in a timely manner.

Expense Reports Maintained Board of Directors information, meeting

Travel documentation, researched and compiled data reports and

Arrangements produced complex PowerPoint presentations for reporting

Adv. Internet purposes.

Research Coordinated conferences, all-staff meetings, short notice

travel arrangements, and advanced domestic/international

Interpersonal travel accommodations for 300+ employees and visiting

Proactive clinicians.

Dependable

Flexible & 2008-2009 YMCA of Metropolitan Los Angeles

Productive Los Angeles, CA

Innate sense of Director of Aquatics

Urgency Campaigned to raise an excess of $450K to subsidize branch and

aquatic programming.

C-Level Recruited, selected, trained, cultivated, supervised and

Executives evaluated 37 staff and volunteers.

Board of Increased revenue in all nine departments surpassing

Directors aggressive annual revenue goals by 12%.

Advisory Meticulously managed departmental Profit & Loss and presented

Board(s) monthly budget presentations to Board of Directors and

Executive Council.

2001-2008 Deering & Associates

Durham, NC

Education Executive Assistant to CEO/Assistant Underwriter

BS Applied Provided executive-level administrative support to CEO and

Social Research four underwriters by conducting calendar management, meeting

coordination, travel arrangements, scheduling for internal and

East Carolina external staff training, mail processing, attendance and

University vacation schedule management, correspondence, and client

Greenville, NC interface.

Demonstrated administrative expertise in supply purchasing,

processing of journal subscriptions and organizational

membership fees, file management and storage, phone and

personal reception, equipment repair coordination and

maintenance of corporate accounts.

Implemented the transition to a paperless work environment to

increase efficiency and productivity by addressing the issue

of loss of documentation; resulted in an 80% decrease in loss

of paperwork and decreased company policy issuance to <5%

margin of error.

Performed market research and report preparation, collaborated

with company personnel to compile information for master

reports and publications to facilitate the accurate timely

writing, and editing of final copy from draft to distribution.

Assistant Underwriter

Obtained concrete understanding of the risks analysis involved

in underwriting Commercial Lines Insurance and policy

issuance. Inherited a $900K portfolio of accounts and grew it

to $2M with an excellent track record of client relations.

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