Project Manager Administrative Assistant

Tinamarie Holzer

**** **** **** ******, ********, New York 11234

Phone 347-***-**** Email:*********@***.***

Personal Profile

Experienced well organized Administrative Assistant/Office Manager

professional with excellent written/oral communication skills with

extensive experience in project management. Customer-oriented with

strong attention to detail and a problem-solving ability to handle

multiple assignments in a fast-paced, high-pressure environment. Adept

at working well independently and collaboratively with colleagues to

complete projects on schedule.

Professional Experience

7/10-Present L.K. Comstock Long Island City, NY

Project Manager Assistant/Office Manager

. Manager and update all weekly logs

. Compose all correspondence on behalf of Project Managers

. Coordinate the submittal and transmittal of documents

. Negotiate and maintain contracts for equipment and office

supplies

. Input and approve all invoices

. Approve and submit weekly time sheets for payroll utilizing

Timeline

. Main contact for NYC Transit, Prime Contractors and

Subcontractors

. Process application for building passes and IDs with NYC

Transit

. Answer all incoming calls and route to appropriate person

4/07-7/10 Welsbach Electronic Corp Jersey City, NJ

Project Manager Assistant/Office Manager

. Managed and updated all monthly and weekly logs

. Responsible for submitting Certified Payroll reports and

Certificates of Insurance

. Prepared memorandums, monthly billing and spreadsheets for

claims

. Composed all correspondence on behalf of the Project Manager

. Documented and approved all invoices

. Responsible for maintaining daily field reports and time

sheets for the General Foreman

. Coordinated the submittal and transmittal of all documents

. Responsible for purchasing all materials and supplies for

job sites

. Negotiated and maintained all contacts for equipment and

office supplies

. Conducted and tracked inventories of tools by logging into

computer system

. Trained and prepared new employees for Track training,

S.W.A.C and background check

. Answered all incoming calls and routed to appropriate person

5/03-3/07 Hallmark Electric Brooklyn, NY

Accounts Payable/Receivables/Administrative Assistant

. Coordinated invoices to correspond with purchase orders for

input

. Proofed check amounts to corresponding invoices

. Documented "proofed" checks and money for deposit

. Posted receivables to electronic spreadsheet and month-end

journal

. Purchased and maintained contracts for equipment and office

supplies

. Responsible for daily cash reports

. Telephone collections of past due accounts

. Informed customers in regard to their account status and

payment options

4/02-4/03 Harding and Heal New York, NY

Administrative Assistant

. Managed clerical functions including: screening incoming

calls and mail; maintenance and updates of files

. Scheduled meetings and travel arrangements

. Maintained appointment schedules of business meetings, board

meetings, conferences and travel agendas

. Prepared spreadsheets for monthly summaries, memorandums,

form letters, reports and design documents

. Composed and edited correspondence on behalf of the

President and CFO

. Coordinated flow of materials to

Techinical Skills

Microsoft Word, Excel, Outlook, Bluvista, Emque, Timberline and

Constructware

Education

Kingsborough Community College

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