KAREN J. SCHOLZ

**** * ** *** *, Clayton, IN **118

(Home) 317-***-**** (Cell) 317-***-****

abhe01@r.postjobfree.com

Senior Administrative and Office Management Professional with over 19 years

of experience in general office operations, sales support, customer service

and supervising staff. Ability to work well under pressure in an ever-

changing environment with minimal supervision. Goal oriented team player,

self-motivated and willing to take on projects of increasing

responsibility.

PROFESSIONAL EXPERIENCE

Associated Material Handling, Inc.

2007 to 2009

Sales Coordinator

Responsible for the handling of all Material Handling sales orders for the

Ft. Wayne, IN and Peoria, IL sales offices.

Reviews and organizes all sales order files

. Places orders with both internal and external vendors

. Maintains sales database in various programs

. Coordinates transportation of product

. Reviews general ledger for accuracy

. Codes vendor invoices to ensure timely payments to vendor and accuracy

. Progress billing

Stanley Security Solutions, Indianapolis, IN

2005 to 2007

Electronic Access Control

Operations Support Specialist

Responsible for the handling of all Electronic Access Control install

projects for Indiana, Ohio and Michigan.

. Plan, initiate order, track and expedite BEST and Non BEST products in

order to meet production schedules and maximize inventory turns.

Process orders to include entering the order on SAP and all applicable

project status tracking systems

. Initiated customer set up and credit approval

. Place purchase orders within Sarbanes Oxley guidelines

. Obtain all necessary permits, licenses, and certifications on a timely

basis for project completion. Prepare all submittals.

. Responsible for staging all installation projects on time and with

complete accuracy for the local office and any other offices.

Obtain proper paperwork to document the issuing of equipment for

projects

Responsible for the electronics inventory management tracking and

shelving, ensuring that all products are logged, classified and

shelved in a timely and accurate manner

Provide administrative support related to the preparation of invoices

for shipments of finished goods

Karen J. Scholz 317-***-**** Page 2

MooreWallace, Inc. an RR Donnelley Company, Indianapolis, IN 1988 to

2004

Specialty forms printing company

Account Specialist/Office Coordinator (1997 to 2004)

Responsible for overseeing sales office support for six sales

representatives and three support personnel. Held this position in three

different sales offices (Linwood, NJ, Richmond, VA, and Indianapolis, IN).

. Coordinated and oversaw relocation of seven person sales office into

a consolidated seventeen person sales office due to Moore-Wallace

merger.

. Managed relationships with all vendors regarding leasing, equipment

and service contracts for both the new facility and existing

location.

. Served as lead contact for sales reps in managing client accounts:

placed orders, checked status of orders, composed new forms,

provided quotes to customers, and kept inventory stocked.

. Interacted with key contacts within merchandising, warehouse,

traffic, sales and or the account to resolve shipping delays and/or

obstacles as efficiently and cost effective as possible.

. Reviewed orders to minimize chargebacks, excessive freight and

handling costs.

. Troubleshot internal problems including equipment, software,

telephones, voicemail, etc.

. Maintained Inventory software program to ensure product availability

for customers.

Regional Administrative Assistant (2002 to 2004)

Held this position simultaneously with the Account Specialist/Office

Coordinator position. Worked closely with Regional Sales Manager on day-to-

day operations of five sales offices covering three states.

. Handled confidential matters including personnel files, payroll,

vacation, hiring and terminations.

. Oversaw all Accounts Payable invoices, payments, and petty cash for

the Indianapolis Region.

. Managed Regional reports for Accounts Receivable and warehousing

accounts. Worked with sales reps and support across region to

improve processes.

. Coordinated travel arrangements, conference calls and training

sessions for the region.

. Assisted Regional Sales Manager with reporting programs on a daily

and monthly basis.

. Decreased Regional costs by ten to thirty percent in areas of Next

Day Air Charges, equipment relocation etc.

MILITARY EXPERIENCE

United States Air Force Reserves 1991 to

Present

Grissom Air Reserve Base, Indiana

Dental Superintendent (2003 to Present)

Unit Education and Training Manager (1998 to 2000)

Dental Journeyman (1992 to 1998)

Karen J. Scholz 317-***-**** Page 3

EDUCATION

Diploma, General Studies

Piscataway Vocational and Technical High School

Piscataway, NJ

Dental Assisting - United States Air Force

Unit Education and Training Manager - United States Air Force

COMPUTER SKILLS

Microsoft Windows, Word, Excel, PowerPoint and Outlook

Lotus Notes, Warehouse Forms Management System-Ad-Hoc

Various Pricing and Order Entry Systems

SAP

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