Assistant Executive

VIRGINIA L. BERDAN

**** ***** ***** ****, **** Raton, Florida 33496

561-***-**** – **************@*******.***

Executive level administrative support professional whose experience and credentials reflect excellent

administrative skills and demonstrate commitment to providing exemplary service

SUMMARY OF QUALIFICATIONS

Meticulously organized, able to multi task and manage deadlines.

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Able to handle confidential matters with discretion and maturity.

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Superior work ethic and professional demeanor.

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Excellent interpersonal skills. Easily develops positive rapport with all levels of personnel

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and clients while building trust.

Versatile and resourceful team player who is willing to do whatever is necessary to complete

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goals and meet deadlines.

Advanced proficiency in Microsoft Outlook and Word. Working knowledge of Excel,

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Publisher and PowerPoint.

Strong internet and research skills. Superior dictaphone and typing skills.

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Excellent grammar, verbal, written and communication skills.

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Exceptionally creative, thinks outside the box; problem solver.

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Self starter, always motivated; pays strict attention to detail.

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Professional phone demeanor, able to screen and handle all phone situations with

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intelligence, poise and ease.

Ability to handle heavy calendaring and schedule changes while remaining proactive in

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managing upcoming events.

Arrange domestic and international travel and compile detailed business and personal

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itineraries.

Planning and organizing of social and professional office events.

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Ability to develop and manage file organization systems unique to each project.

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Notary Public of the State of Florida.

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EXPERIENCE

February 2011 – Present Executive Assistant to the President – Pine Crest School, Boca Raton, Florida

• Schedule all appointments for the President. Maintain and coordinate extremely

busy calendar.

• Handle all telephone calls for President and triage calls to appropriate personnel.

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Gatekeeper for the President – scheduling all meetings with parents, students and

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teachers, making sure President stays on schedule and is where he needs to be.

Attend all meetings with the President and taking of notes or minutes for same.

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Organize, coordinate all Board Meetings, Staff Meetings and Administration

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Meetings.

Handling of all personal matters for President, i.e. paying all bills, coordinating all

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work service orders on house, etc., responsible for all bank accounts, etc.

Prepare, proof and finalize presentations for the President in Publisher, Powerpoint,

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Excel and Word.

Execute special projects for the President and handle from execution through

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commencement of same.

Planning, coordinating and arranging from commencement to conclusion both

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professional and social school functions and events.

May 2008 – December 2010 Executive Assistant to Two Managing Directors and Operations Vice President –

Sun Capital Partners, LLC (Leading Private Investment Firm), Boca Raton, Florida.

• Schedule, maintain, and re arrange all appointments for three executives in their respective

Outlook calendars. Fully responsible for day to day event scheduling and daily needs, and

making sure they were accurately and timely met.

• Strict attention to detail while multi tasking in fast paced environment.

• Complete coordination of national and international travel, and compilation of detailed

itineraries.

• Prepare and send confidential reports, documents & contracts with utmost discretion.

• Expense report compilation and tracking.

• Attend high level executive meetings, and report on same.

• Direct contact and communications with Sun Capital’s portfolio companies’ CEOs and CFO

(100 portfolio companies).

• Meet and greet Sun portfolio companies’ CEOs and CFOs and serve as point person when

they traveled to Sun HQ.

• Organize, coordinate and plan Quarterly CFO Financial Reporting Seminar from inception to

completion.

• Compilation and tracking of weekly and monthly reports for executives’ portfolio companies

and prepare presentations for executives’ monthly operations review meetings.

February 2005 – May 2008 – Executive Legal Assistant to Managing Partner of the Firm Buckingham

Doolittle & Burroughs, LLP (Michael Mopsick, Esq.) (also Member of Firm’s Board of Directors & President of the

South Palm Beach County Bar Association), Boca Raton, Florida.

November 1997 –February 2005 – Legal Assistant/Secretary to Partner of Firm (Samuel B. Santo, Jr., Esq.)–

Lowenstein Sandler, PC, Roseland, New Jersey.

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November 1996 – November 1997 – Legal Assistant to Attorney for President of the New Jersey Sports and

Exposition Authority (The Meadowlands), East Rutherford, New Jersey.

September 1989 – November 1996 – Legal Secretary to Senior Litigation Partner – (Richard A. Tanner, Esq. )

Harris Dickson, LLP, Upper Montclair, New Jersey 07043.

EDUCATION

Montclair State University, Upper Montclair, New Jersey.

QC Design School, Dual Certification in Interior Redesign and Home Staging, 2010.

REFERENCES AVAILABLE UPON REQUEST

Contact this candidate