Administrative Assistant Manager

MARYALICE FARKAS

*** ******* **** ( HACKETTSTOWN, NJ 07840

HOME 908-***-**** ( CELL 973-***-****

MAILTO: *******@*****.***

OBJECTIVE

TALENTED, RESULTS ORIENTED PROFESSIONAL SEEKS A POSITION WITH AN ORGANIZATION

WHERE MY SKILL SET CAN BE UTILIZED ADDING VALUE TO AN ORGANIZATION.

EXPERIENCE

12/09-Present Leafstone Staffing Services (Odyssey Overland LLC) Hackettstown, NJ

Credit & Collections Coordinator - Accounting

Compile cash receipts from Receivables Edge and JP Morgan for ACH payments for

preparation of data entry into Great Plains System

Post cash receipts to A/R customer accounts ensuring that the remittance advice from

customer is applied to the appropriate invoices into Great Plains System

Resolve any invoicing inquiries

Maintain call log spreadsheet to support collections effort and to track progress of

delinquent accounts.

Prepare and review weekly report to Manager, Accounting & Administration of status

of delinquent account.

Recommend involvement of sales force to assist on delinquent accounts.

Recommend of any accounts to be turned over to collections or written off.

Provide support for month end closing, including reconciliations of select A/R

accounts to cash account posting to ensure all cash received is posted.

Prepare and send customer statements on a regular basis, dependent on delinquency.

Work closely with Billing Coordinator(s) to monitor and maintain customer accounts

Maintain quality relationship with Operations Department for timely resolution of

customer issues.

09/08-10/09 Spherion Staffing Services (Siemens Healthcare Diagnostics) Flanders,

NJ

Administrative Assistant/Triage - Technical Solutions Center

Answer incoming customer overflow calls

Transfer calls to appropriate specialist

Log new calls within SAP, update existing calls with overflow commentary

Assist with preparation of presentations, spreadsheets and other documents. Sort

and distribute mail

Preparation of letters to be emailed to clients

Gather information from outlying facilities to create weekly customer report to be

distributed

Schedule meetings, appointments, rooms and equipment to be utilized

Maintain department lists: phone, address, schedules

Administrative duties to Supervisor, Manager and Technical Services Department

which include: typing, filing, copying, faxing, mailings

01/08-05/08 Regional Personnel Staffing (Exigent Technologies) Lebanon, NJ

Administrative Assistant/Dispatcher

Administrative duties that include: typing, filing, faxing, update calendars

Schedule meetings, conference calls and proactive work for management, engineers

and third party vendors

Answer customer telephone calls

Log new service tickets into Connect Wise System

Contact customers for scheduling of service ticket - onsite or remote work

Monitor service board for new incoming web based service tickets and assign to

engineer

Schedule engineer's days via dispatch portal

EXPERIENCE - CONT'D.

10/07-11/07 Office Team Staffing Agency (Weichert Relocation) Parsippany, NJ

Administrative Assistant

Administrative duties that include: typing, filing, scanning, photocopying

Data entry of reconciled payroll into excel spreadsheet

Update various reports in excel and word

Maintain database of appraiser information

09/04-10/07 William Farkas Custom Carpentry Long Valley, NJ

Administrative Assistant

General administrative support to Owner/President

Administrative duties include: typing, filing, faxing, answering phones,

scheduling meetings

Preparation of customer proposals and invoices

Responsible for payments to sub-contractors and vendors

Responsible for all bill payments

Maintain client and vendor database

Maintain company reference list

11/93-09/04 United Parcel Service Parsippany, NJ

Information Services Technician /Administrative Assistant

Provide technical support to all surrounding UPS facilities

Creation of E-mail and UPS program id's. Reset revoked program id's throughout

District

Maintain and troubleshoot UPS software and hardware

Tele-communication support of phone systems and cell phones

Provide day and overnight technical support to Feeder Department, Dispatch, Center

Operations, Human Resources, Hub Operations and Air Department

Monitor and maintain systems which include: Package Tracking, Customer Service,

HRIS, Data Entry, Hub & Feeder

Administrative duties that include: tying, filing, faxing, phones, photocopying,

equipment ordering, and meeting scheduling

Creation of spreadsheets to track defective computer equipment

Maintain accurate database on all computer inventory

Proficient in all company based computer software needed for position

08/90-11/93 GAB Business Services, Inc. Parsippany, NJ

Executive Secretary

Transcribe dictation

Administrative duties that include: typing, filing, faxing, copying, telephones,

schedule meetings, update calendars, travel arrangements

Manage all follow-up items in diary file

Oversee clerical personnel

Responsible for billing attorneys and disbursement of attorney fees

Set up on-line reports for all claims

Direction of attorney calls to the appropriate litigation examiner or manager

Sorting and distribution of mail, files and documents to management

Preparation of acknowledgement letters

Preparation and distribution of all reports, memos and monthly statistical

analysis report

Responsibility of Credit & Collections billing and inventory

Proficient in all company based computer software needed for position

Education

1985-1987 Berkeley Business College West Paterson, NJ

A.A.S., Business Administration

TECHNICAL SKILLS

Proficient with SAP, Internet, Outlook, Word, Lotus 1-2-3, Excel, PowerPoint,

Connect Wise, Forms Magic, QA. Working knowledge of Access, Quick Books, (HFCS) Hub

& Feeder Control Systems, (TTS) Total Tracking Systems, External UPS Online System

Contact this candidate