Human Resources Administrative Assistant

NICOLE REID

Home- 443-***-****

Cell- 410-***-****

abhdj0@r.postjobfree.com

Summary: Professional with excellent administrative and organizational skills in the areas of Employee Benefits, Human

Resources, Payroll and Program Management: Professional expertise spans:

Health & Welfare Plan Administration Payroll Processing

HRIS & Payroll Database Maintenance Recruitment & Staffing

401(k) Administration Vendor Relations

Onboarding

Experience:

July 2014-

December 2014 Astrum Solar

Human Resources Coordinator (Contract Position)

• Review resumes, conduct initial screens, and coordinate interviews.

• Manage recruitment tracking tools using Taleo and Jobvite.

• Order background checks and drug screens for prospective new hires.

• Implement new ideas, processes and forms for the HR and Onboarding team.

• Offer letter preparation to new hire candidate.

• Send Welcome email and supporting documents for signatures and completion.

• Assist new employees with issues regarding paperwork, payroll and benefits.

• Process all onboarding paperwork for new hires.

• Work closely with Talent Acquistion Team and hiring managers to ensure the new hire request form is complete.

• Coordinate IT needs for new employees, and improve and implement new systems to streamline new employee

requisitions.

• Enter all new hires in ADP.

• Ensure new employee files in HRIS are accurate and complete.

• Audit, correct and file I-9 forms.

• Complete employment verifications.

• Complete unemployment documentation and attend unemployment hearings as needed.

• Assist in the scheduling of interviews through Taleo and Jobvite.

• Assemble and mail new hire packets for current and prospective employees.

• Ensure that human resource files and records are maintained in accordance with legal

requirements and company policies and procedures.

• Update employee records in the HRIS system (COINS) as needed.

April 2009 –

March 2014 Globecomm Services

Human Resources Coordinator

• Processed and reviewed employment applications in order to evaluate qualifications or eligibility of applicants.

• Explained company personnel policies, benefits and procedures to employees or job applicants.

• Processed, verified and maintained documentation relating to personnel activities such as staffing, recruitment,

training, grievances, performance evaluations and classifications.

• Recorded data for each employee, including such information as addresses, weekly earnings, absences,

supervisory reports on performance, and dates or reasons for termination.

• Supported and assisted six Program Managers with their day-to-day task.

• Ordered, set-up, terminated cell phone services for Field Engineers.

• Activated/deactivated international data plans as needed for Field Engineers.

• Completed credit application and provided banking information to customers and vendors.

• Responsible for sending VPP & W9’s to new as well as existing customers and vendors on an annual basis.

• Processed purchase orders for the Program Managers and sent them via e-mail to clients and vendors.

• Distributed invoices to the Program Managers for their approval and signature.

• Researched outstanding invoices and followed-up with vendors.

• Created weekly reports for the Manager meetings.

• Received expense reports from the Field Engineers to prepare spreadsheets of travel expenses and determine what

was billable to the customer.

• Prepared “Notifications to Invoice” from the expense report spreadsheets of the Field Engineers for the Sr.

Director, Strategic Gov't Accounts.

• Invoiced customers for all travel, shipping and purchases.

February 2007 –

February 2009 Dunbar Armored, Inc.

Benefits Administrator

• Administered medical, dental, life, and disability insurances, dependent care flexible spending account, and

401(k) plan for 5,000 employees in 100 branches in 14 states.

• Administered FMLA program and coordinated with STD program and Workers’ Compensation Office.

• Worked with Employee Relations Directors and regional HR Managers to resolve issues related to FMLA and

other leave issues.

• Assured compliance with regulatory procedures for state-mandated disability programs.

• Worked with broker, outside administrators for full- and partial-benefit programs, and vendors in the resolution of

benefit issues.

• Researched and provided solutions to employee benefit issues and counsel employees in accordance with benefits

policies and procedures.

• Analyzed benefit enrollment forms for completeness, resolve outstanding items, and process forms.

• Scanned benefits forms, correspondence, etc. into electronic document management system.

• Maintained the benefits database for the in-house HRIS system and for the databases for outside health and

welfare, COBRA, and retirement administrators.

• Provided Finance with allocation of benefit expenditures among 100 branches.

• Assisted with new hire benefits orientations and with branch manager benefits and HIPAA training.

• Oversaw operations of Benefits Office when Benefits Director was on leave for three months.

October 2005 –

January 2007 Delta Installation Group, Inc.

Human Resources Coordinator

• Processed payroll for hourly and salaried employees and maintained timesheets for 100 employees on a daily

basis on time and attendance system.

• Entered stop payments and issued manual checks.

• Posted new hires, terminations, and garnishments in MAS90 and ADP.

• Reconciled ADP figures with MAS90 figures on MS Excel.

• Processed and tracked new hire paperwork.

• Ran audit reports from ADP and verified data.

• Reported all new hires to New Hire Registry for the state of Maryland.

• Filed unemployment claims with the Maryland Unemployment Office.

• Notified BCBS representative of coverage changes and faxed benefit enrollment forms.

• Reviewed and reconciled insurance bills and entered on MS Excel.

• Prepared 401(k) reports on a weekly basis and sent to Transamerica monthly.

• Assisted employees and answered questions in accordance with HR policies.

October 2003 –

January 2005 Priority One Staffing Services

Administrative Assistant (10/2004 – 1/2005)

Staffing Coordinator (10/2003 – 10/2004)

• Provided support for two Senior Vice Presidents and maintain respective calendars.

• Forwarded incoming calls and distributed incoming/outgoing mail and overnight packages.

• Provided support for Sr. Administrative Assistant, coordinated conference room schedules for staff of 75, and

collected data and produced various reports as requested.

• Reviewed resumes and forwarded qualified candidates to clients.

• Conducted reference checks and pre-screened candidates via telephone and in-person.

• Reviewed and discussed new hire packet with candidates.

• Sought and recruited candidates through in-house system and job fairs.

• Updated clients on a daily and weekly basis on absentees and on job performance.

• Processed payroll.

October 2000 –

August 2003 COMSYS

Branch Office Administrator

• Gathered, sorted, alphabetized, and corrected (as needed) timesheets for entry into payroll system for 500

consultants in the Northeast Division.

• Resolved consultant discrepancies in a timely manner.

• Coded and processed staff and consultant expense reports prior submitting for payment.

• Reviewed, coded and maintained binders of new hire employee and staff benefit enrollment forms.

• Assisted co-workers with miscellaneous benefit issues including claims processing pre-qualifications, family

status changes and eligibility inquiries. Primarily focus on problem resolution.

Education: Nuremberg, Germany-1985-1988

Old Mill Senior High School-1988-1990

Anne Arundel Community College-1990-1991

Technical: MS Office Suite; ADP Payroll; Fortis Document Management System; Progress HRIS, Encompix Finance System.

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