Supply Chain Customer Service

951-***-**** - Hm

714-***-**** - cell

( *********@**********.***

Marilyn Notarte-Newman

QUALIFICATIONS SUMMARY

A skilled and dedicated Executive Assistant with more than 12 years'

experience coordinating, planning, and supporting daily operational and

administrative functions; Creative manager of calendars with versatility in

either Lotus Notes or Outlook; Proactive, flexible, highly dependable and

willing to take initiative.

. Demonstrated capacity to provide comprehensive support for executive-

level staff; excels at scheduling meetings, team building sessions,

departmental activities, coordinating travel and managing all essential

tasks.

. Proven track record of accurately completing research, reports, special

projects and departmental activities within demanding time frames.

. Adept at developing and maintaining administrative processes that

reduce redundancy, improve accuracy and efficiency, maximize

productivity, cost saving measures to achieve organizational

objectives.

. Highly focused and results-oriented in supporting complex, deadline-

driven operations;

. Proficiency in the use of Microsoft Office applications such as Word,

Excel, Outlook, Powerpoint, Access, Visio; Windows and Mac OS;

Sharepoint as well as Oracle and SAP applications; Typing average of 55

wpm with 95 percent accuracy.

Other Key competencies include working in the following areas:

. Lab. Automation ( Supply Chain/Inventory Management (

Banking

. Customer & Trade Marketing ( Information Systems Development

( Construction

PROFESSIONAL EXPERIENCE

Beckman Coulter, Inc. Mar. 2006 - Nov.

30, 2009

A leading medical diagnostic device manufacturer

Senior Administrative Assistant

Coordinated & organized heavy meetings across the country and international

locations, departmental activities; Made travel arrangements utilizing

company's online booking tool and/or departmental activities; Monitored

departmental expenses; Prepared expense and monthly reports; Processed

invoices; Delegation and follow-through of work loads assigned to staff;

Managed Director's calendar using Lotus Notes and correspondences received

either by electronic or phone mail; Maintained training records on

database, update/upload on Sharepoint; Monitored training courses staff has

attended and issued reminder/s to those who have not met training

requirements per regulatory compliance; Purchased office supplies or

equipment through P-Card and verified purchases/transactions using Oracle;

Likewise, processed purchase requisitions using company system;

Troubleshoot minor problems in office equipment or staff's computers and

referred to Help Desk whenever necessary.

. Maintained smooth workflow in the department and proper coordination

of tasks ensuring that they are carried out in a timely manner and

issues are resolved in a likewise timely manner.

. Sees to it that all correspondences are responded and acted on

promptly; Timely payments to vendors;

. Promptness and accuracy in reports

. Achievement of regulatory compliance in a timely manner

Tri-Chem Tech Corp Sept. 2005 -

Mar. 2006

Office Manager

Managed daily operations of the company to maximize efficiency, attain

customer service level target by developing system/procedures in place;

Organized and maintained files; handled clients' request for treatment

and/or repair of cooling tower and schedules accordingly; Prepared

quotations; Process A/Ps, A/Rs; Negotiated with suppliers for best prices

available ; Coordinated daily schedule/itinerary for each service/technical

person;

ConAgra Foods (A top 200 fortune company) May

2000 - June 2005

Staff Assistant - Inventory Management/Supply Chain

Provided strong organizational, administrative support to VP for Inventory

Management, relieving him of some tasks such as but not limited to the

following: Keeping VP's calendar organized; Handled correspondences -

electronic or

otherwise, Organized meetings or team building sessions; made travel

arrangements; maintained department's work flows/operations ensuring high

level of efficiency within the organization; Attended meetings in the

VP's absence as

may be delegated; Prepared weekly KPIs/S&OP as well as other weekly and

monthly reports for senior management such as production variance report,

fill rate, service level or other complex reports as needed; Database

administration

Duties; Analyzed monthly variance reports; coordinated special projects as

requested or assigned, aimed at improving Supply Chain work processes and

efficiency.

Acted as focal point for a wide range of departmental and company policy

information, queries, issues; Likewise overseeing submitted human resources

transactions such as tracking vacation/sick time, processed vacation/sick

time requests, new hire orientation within the division, office set-up,

training coordination, performance evaluations, preparation of HR paperwork

for compensation adjustments, employment status change and the like;

Monitored/tracked departmental expenses versus budget; Assisted staff in

resolving computer-related issues or trouble shoot network printers and

called Help Desk whenever necessary; Handling sensitive and confidential

internal company documents with discretion and professionalism

. Allowed VP to focus on more important and complex matters resulting in

timely resolution of issues

. Accurate reporting and data analyses allowed division to resolve

variances and issues promptly thereby achieving service level target

. Proper coordination of projects allowed department to complete them in

a very timely manner

Bank of America July 1999 - May 2000

Sr. Clerical Specialist - Lease Servicing

Processed lease payoffs, terminations, sales, inventories and customer

refunds; Worked on special projects as may be assigned from time to time.

Citizens Security Bank Jan. 1998 - June

1999

Sr. Admin. Assistant

Provided strong admin. support to the EVP/Chief Credit administrator and

helped maximize productivity in the division and maintained high level of

efficiency and organization among the staff; Coordinated special projects

as well tasked to work on those; Assisted in the implementation of policies

and procedures; Assisted superior in reviewing loan write-ups, analyzing

credit reports and implemented/monitored bank's compliance to FDIC

regulations in preparation for annual audit and exam.

Prepared month-end reports for monthly Board of Directors' meeting as well

as other reports required by external auditors and FDIC; Likewise prepared

agenda, minutes of meetings and packets and assisted superior during such

meetings.; Performed other tasks/special projects as may be assigned from

time to time such as review of mortgage or business loans in time for FDIC

audit and exam.

EDUCATION

Bachelor of Arts major in Psychology

R.T.R. M.S - Makati Medical Center, Makati City, Philippines

PROFESSIONAL DEVELOPMENT

. Basics of Supply Chain Management (10-Weeks)

. M/S Project Management

. Consumer Lending Practices; FDIC Compliance Training;

TECHNICAL

Advanced PowerPoint; Excel; Business Objects; Basic Access; Super-User

training for SAP R-3; PeopleSoft

OTHER WORK EXPERIENCES: Retail Associate and Telemarketing

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