Project Manager Management

Ascile N. Shaikly

Mobile: 805-***-****

Home: 805-***-****

Email: **********@*******.***

Amgen (contractor), Project Coordinator

March 2011 - Present

Work with cross-functional team of individuals from Clinical Data

Management and Development IS to support the migration of study related

documents into a centralized electronic documentation system

- Responsible for data reconciliation

- Perform document mapping migration plans

- Track migration activities

- Implement quality control measures

- Identify and resolve any discrepancies

Bank of America (contractor), Project Coordinator

September 2010 - January 2011

Part of a core team responsible for implementing a managed care IT program

within Bank of America. Work with Project Managers; Systems Analysts;

Quality Analysts, and Bank Managers

- Organize, facilitate, and assist with project activities from inception

to implementation

- Establish and implement processes to ensure timely delivery on project

- Update and maintain project plan

- Assist with developing detailed work breakdown structure, quality plan,

risk management plan, and communication plan

- Administer and maintain program related documents in SharePoint, maintain

user access, and keep content current and archived where appropriate

- Capture and publish project metrics information

- Generate status reports

- Manage tasks assigned by Program manager

- Proactively identify, escalate, and help in resolving all project issues

- Provide status at weekly intervals to internal IT management

- Coordinate, schedule, and document program and project related meetings

and minutes

- Assist Project Leads with tasks logistical in nature

WellPoint (contractor), Project Coordinator

January 2009 - December 2009

Work with several IT Project Managers in the Pharmacy Benefits division.

Project consists of IT infrastructure implementation

- Support the creation and administration of detailed project plans using

approved templates, with milestones, dependencies, resource requirements,

and project reports

- Provide reports to Project leaders

- Facilitate periodical meetings with business partners for project updates

and issue resolution

- SharePoint Administrator

- Participate in operational and tactical planning

- Create resource requirements and authorizations in PlanView

- Document project scope, objectives, and SDLC deliverables

- Escalate issues and/or prepare recommendations for management

- Participate in the design and documentation of complex business processes

- Provide project support by scheduling status meetings, preparing agendas,

meeting minutes

- Track action items

- Document project risks and mitigation strategies

- Publish notes and status reports and monitor resource allocation

County of Ventura (contractor), Project Manager

March 2008 - September 2008

Position reports to County Senior Project Manager at the Ventura County

Government Center.

- Determine scope of projects and prepare project plan

- Advise specific requirements and feasible options

- Prepare project budget estimate

- Manage and supervise duties

- Solely responsible for identification of potential issues and resolution

- Obtain quotes from county vendors

- Develop and maintain project schedule

- Facilitate project meetings with clients and vendors

- Prepare and update status reports for Senior Manager

- Address and resolve any and all issues

- Schedule daily work orders

- Drive project to completion ensuring complete satisfaction

December 2006-December 2007

- Performed various short-term, project related contract positions

- Provided consulting services

Invitrogen, (contractor)

August 2006-November 2006

Position reported to General Manager; Director of R&D; Director of Quality;

Director of Process Improvement; Director of Marketing; Manager of EH&S

- Maintain project schedules, ensuring the project timelines/deadlines are

met

- Provide research

- Track project progress, follow up on action items

- Implement and report on various projects

- Gather data and incorporate into various reports

- Monitor approval routing

- Provide research support

- Performed technical writing, proofreading, and editing of Standard

Operating Procedures

- Monitor project expenses

- Coordinate weekly meeting logistics

- Attend meetings and take minutes

- Provide presentation support and design

- Manage administrative tasks as necessary to complete projects

Verizon, Inc. (contractor), Project Coordinator

April 2005-Oct. 2005

Verizon supplies desktop support to their client, WellPoint

- Coordinate and report on various projects

- Update and maintain project schedules

- Attend meetings regarding reports and presentations

- Research and compile all relevant information as requested by Project

Managers

- Generate status reports

- Design and execute all in-depth charts and graphs for presentations and

reports

- Present project issues and recommendations

- Provide administrative support

Amgen, Inc. (contractor), Project Coordinator

April 2004-March 2005

Position was in the Corporate Quality division reporting to Senior Manager

- Maintain and update project schedules

- Participate in project/department initiatives

- Resolve issues and escalate when necessary

- Work with other departments to coordinate and review project guidelines

- Provide oversight and management of all documentation procedures within

the appropriate company divisions

- Monitor documents for appropriate content, editing, and ensure proper

compliance with company standards

- Perform technical writing, content editing, and formatting on Standard

Operating Procedures to ensure adherence to policy

- Maintain communication with other divisions

- Update report reflecting status of all Global Standards and Procedures

- Gather information and incorporate into numerous department reports

- Identify project issues and present recommendations

- Prepare PowerPoint presentations

- Attend project meeting and generate meeting minutes

- Schedule all meetings and functions; facilitate meetings

- Observe procedures to be in FDA compliance

- Provide administrative support functions for Senior Project Manager

Jones Lang LaSalle

Dec. 2001-September 2003

International Real Estate Company, which is a leading global provider of

comprehensive real estate and investment management services

- Determine project requirements and present drafts to managers

- Assist in creation of project schedules

- Proposal development

- Generate status reports

- Analyze workflow and reporting findings to Senior Management

- Perform Lease Abstracts

- Assist with design and development of department processes

- Assist with proposal development

- Maintain various detailed spreadsheets and reports

- Gather all market and competitor research requested by executive team

- Plan all internal and external meetings

- Generate and publish meeting minutes

Livemind Inc., Project Manager

Dec. 1999-May. 2001

Livemind is a pre-IPO start-up company located in the SOMA district of San

Francisco. Livemind focuses on wireless communication. This position

reported directly to the CEO and CTO.

- Develop, oversee and maintain project schedules including changes and

updates

- Manage project resources, both internal and external

- Created and implemented policies, procedures, and systems

- Develop and maintain vendor relations

- Negotiate contracts

- Responsible for inventory purchasing and expense control

- Prepare and generate specialized reports and spreadsheets

- Assisted in budget preparation

- Coordinated and managed company move of 65 employees to a 30,000 square

foot facility.

- Duties included space planning, overseeing build-out of new space,

furniture, phone system, and alarm installation.

- Prepare PowerPoint presentations for Board of Directors

- Plan meetings and functions

FACS, Project Manager

Aug. 1998-Nov. 1999

FACS is a Haworth furniture dealership and an office facilities services

company specializing in move management. Responsible for overseeing

projects from specification to punchlist resolution.

- Identify scope of projects, create project plan, and organize project

functions

- Establish, distribute, and maintain project schedule and status reports

- Oversee specifications, quotation, proposal development and purchasing

- Participate in project meetings with clients, architects, building

management, contractors, and other appropriate parties

- Address and manage project related issues

- Plan, schedule, and oversee delivery, installation, and punchlist

- Assure final profitability of projects

- Address all client issues to ensure total client satisfaction

Coordinated Resources, Inc., Project Manager

May 1996-May 1998

Coordinated Resources, Inc. (CRI) is a Herman Miller Office Pavilion

providing dealer services to designers and specifiers in the San Francisco

Bay Area. CRI also provides facilities and move management.

- Conceptualize the entire project scope from blueprint to installation

- Create and maintain project schedule

- Facilitate all project meetings

- Manage installation

- Identify best practices

- Identify, clarify, and manage project related issues

- Verify accuracy of product order by reconciling to the plan

- Field measure to verify critical dimensions

- Address all client questions and concerns to assure total customer

satisfaction

Andersen Consulting, Associate

Feb. 1995-April 1996

Andersen Consulting is an information technology consulting firm providing

strategic advice to clients around the world. Personally responsible for

presentation formulation and graphic design, database coordination and

administrative support to Financial Services Industry Executives.

- Initiate research projects delivering in-depth information pertaining to

industry products

- Produce high-volume, deadline critical presentations emphasizing data-

driven charts and conceptual illustrations

- Update and maintain several internal databases

- Provide administrative support to Partner/Management group

Dinwiddie Construction Co., Subcontract Administrator

Feb. 1992-Jan.1995

Dinwiddie is a national construction company providing building and

engineering services to large contractors and developers.

- Responsible for subcontract coordination, obtaining subcontractor bids,

and updating annual/quarterly budgets.

- Edit and assure accuracy of contracts and addendums

- Responsible for subcontract management including reconciliation

- Process all contract change orders and purchase orders

- Establish and maintain status reports

- Obtain and monitor bonds, surety riders, and certificates of insurance

- Provide all aspects of administrative assistance to Senior Project

Manager

The Voit Companies, Assistant Property Manager

May 1988-Jan. 1992

The Voit Companies are a conglomeration of commercial real estate entities

participating in real estate investments, lease transactions, and property

management.

- Co-managed a 550,000 square foot business park and retail amenities.

- Compose quarterly variance reports, activity reports, and all tenant

work

orders

- Responsible for inspection and organizing maintenance of property

- Regulate rent roll and code all payables for processing

- Oversee tenant improvements

- Maintain positive tenant and vendor relations

Software Expertise: Microsoft Word; Excel; PowerPoint; Outlook; Project;

Visio; SharePoint; PlanView; Freelance Graphics; Lotus Notes; Team Design;

PeopleSoft; EDM Teams; Cognos; Costar; Goldmine; Internet.

Proficient in all Microsoft Windows environments

Contact this candidate