Customer Service Accounts Payable

DENITA A. RUTHERFORD

*****************@*****.***

(h) 202-***-****

(c) 202-***-****

SUMMARY

. Results driven Accounts Payable specialist with 20 years

progressively responsible experience in

administration and accounting

Utilized Oracle during tenure with the Department of Transportation (FAA)

. Excellent analytical and problem solving skills

Proficient in accounting programs, including Lawson, Defense Accounting

Systems and Oracle.

MIPR experience with Department of Defense

. Extremely detail oriented, deadline driven and able to work with

minimal supervision.

Strong organizational aptitude and excellent interpersonal skills.

Excellent team leader and team player.

SKILLS:

Microsoft Office (all applications); PowerPoint; Access; Oracle;

Internet/Email; Defense Accounting Systems; Travel Systems; MIPR's

(Military Interdepartmental Purchase Request); Lawson Applications; DELPHI;

DELTEK; PRISM; LOTUS Cost point; Typing speed: 85wpm; Data Entry: 1800 ks

CLEARANCE

Active Secret Clearance

EXEPERIENCE

11/10 to 3/11 Ross Professional Services, LLC

(Contract)

Receive and evaluate customer case files for the Income Maintenance

Administration (District of Columbia contract), to ensure recipient's

pertinent information is enclosed. Store all documents in

chronological order within the file. Responsibility for security and

easy accessibility of files for authorized staff per approval of the

IMA Program Manager. Interface with various levels of management.

Perform customer service.

12/08 to 07/09 National Defense Intelligence

Agency Passport Agents (Contract)

Greet customers from all level of management in obtaining passports

and visa's to travel around the world.

Ensure that all elements of clearances are adhered to. Coordinate with

State Department in regulatory information pertaining to

documentation. Consult Foreign Clearance Guide for information on

visa's and time limitation.

Send documentation to embassies for visas. Cancellation of expired

passports to State Department.

Prepare DS 82; DS 11 and other State forms for passports. Take

regulatory pictures for passports.

06/07 to 02/08 American Bar Association Accounts

Payable Coordinator (contract)

Data entry of invoices/travel vouchers/consultants into Oracle accounting

system

Ensure accurate banking information required for payment; review and

process purchase orders, vendor invoices, car rental statements, contracts

tuition/employee reimbursements, utilities bills. Ensure prompt payment is

issued. Verify that all required elements have been met to avoid interest

and comply with the Prompt-Payment Act.

Correct supporting document is a written memorandum signed by the correct

approving official allowing payment.

Answer technical questions from vendors as well as in-house personnel and

management. Process payments through Oracle accounting systems. 1099

preparation; accounts reconciliation. Annotation voucher for

discrepancies;

Check preparation/ACH and wire interfaces. Knowledge of PPA (Prompt

Payment Act) Full Cycle A/P

02/07 to 5/07 American Institutes for Research (AIR/Workflow

Sec)

Accounts Payable Associate (contract)

Data entry of invoices/travel vouchers/consultants into Cost point

accounting system; 1099 preparation; accounts reconciliation. Annotation

voucher for discrepancies. Insure interest access according to the Prompt

Payment Act

Payments made to vendors through ACH wire transfers or paper checks.

Maintain vendor database with update information and tax id number.

08/05 to 03/06 Department of Transportation (FAA) Lead

Accounts Payables Technician

Maintenance of contracts and small purchases for approximately 50 vendors.

Oracle to compute vendor invoices also it was used to validate batches and

release the batches for check payments. Also it was used to query vendors

for information on payment history. Oracle was used to pull up reports on

the procurement side and to see any unobligated litigations and the history

of the purchase orders of the contract. Prism was used to retrieve reports

for the program manager converting it to an excel format. Reconciliation

of vendor accounts for year end. Identifying variances and resolving them.

Perform payment file interfaces between various financial systems.

Reconciling difficult accounts pertaining to procurement and contracting;

examining (travel) claims for military/civilian employees. Make payments on

claims and insure each case developed to fullest extent according to the

Joint Federal Travel Regulations and comptrollers decisions. Insure each

voucher and invoice contains factual information/documentation. Developing

spreadsheets for statistical review; preparation of 1099"s for end year.

Fiscal year incorporating FADS to accounts; deobligating of accounts with

accounting documents

Full Cycle A/P

07/04 to 07/05 Quest Diagnostics

Phlebotomist

Responsible for collection of patient specimens. Perform stats collections;

processing of collected specimens in Meditech database. Perform timed test;

aliquot specimens; patient care; Vein puncture procedures

04/02 to 06/02 Diversified Technology & Svc of VA

Secretary I

Maintains time and attendance; arrange travel engagements; assemble patent

cases with decisions and status.

Compiles correspondence using Microsoft Word and other software; charge

cases into the PALM system for USPTO

10/00 to 09/01 District of Columbia Public Schools

Accounts Payable Specialist

Entering into R-Stars/ADPICS (accounting software) vendor invoices for

payment; reconciling difficult invoices pertaining to procurement and

contracting. Customer contact for receipt of merchandise; contact with

vendors for payment information and receipt of delivery. Excel spreadsheet

for close outs of year end.

Full Cycle A/P

07/99 to 08/00 District of Columbia Superior Court

Probation Assistant

Implementation of new databases of juvenile offenders; automating central

office with retrieval and data saving techniques. Input data of attributes

and demographics of juvenile offenders; designing reports/graphs for

review.

Show statistics of programs development quarterly; Microsoft Access used to

create databases.

9/83 to 09/98 Department of Defense (Army)

Lead Accounting Technician

Perform voucher examining (travel) for military/civilian employees. Handled

MIPR (Military Interdepartmental Purchase request) with travel vouchers

(DD1351-2), invoices, and contracts; payment of advances and

Computation of overseas vouchers: household good claims and 1099

preparations.

Interface with different software's with the Defense for process of Check

payments (interim automatic Travel Systems) IATS had to be interfaced with

STARS STANFINS. Check for validly of check payments and referred to JFTR

volume 1 and 2 ; Comptroller Decisions and AR 37-106. Make payments on

claims and insure each case developed to fullest extent. Insure each

voucher contains factual documentation. Complete knowledge of Prompt

Payment Act. Full Cycle A/P

EDUCATION CONTINUTED

19-29 Aug 96 Planning, Programming, Budgeting

Execution System (PPBES) Ft Lee, VA Certificate Rec'd

1-19 Apr94 Military Accounting Indianapolis Indiana

Certificate Rec'd

10-20 Feb97 Accounts Payable Administration DOD Ft Lee VA Certificate Rec'd

Supervisory Management 1985 thru 1998

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