Administrative Assistant Sales

Cell: 310-***-****

*********@*****.***

Fullerton, CA 92833

NANCY R. TORTORA _____________________________________________________

OBJECTIVE

Seeking a challenging and responsible position, in which I can use my

skills, experience and strengths to

contribute to a well established organization

EXPERIENCE

The March Group, Newport Beach, CA

Travel Coordinator/Administrative Assistant

May 2009 - August 2010

-Arranged flights, hotels and rental cars for 20 speakers to/from

weekly seminars nationwide

-Reconciled all travel invoices for Accounting Department

-Set up and tracked rewards accounts for company discounts

-Audited all travel expense reports

-Assisted Accounts Receivable by creating billing invoices and making

follow-up calls

-Corresponded with seminar hotels for any outstanding billing and

payments

-QuickBooks: Coded hotel bills and payroll Accounts Payable

Balboa Bay Club & Resort, Newport Beach, CA

Administrative Assistant

Sept 2008 - May 2009

-Organized contracts, proposals and sales material for 4 Sales

Managers

-Maintained Individual Business Travel accounts

-Set up accounts, bookings and blocked meeting space in Delphi

-Coordinated mass mailings to potential clients

-Processed weekly Sales Revenue Reports

-Prepared expense reports, amenity forms and compiled comparative

analysis report

Onboard Media, Miami Beach, FL

Executive Assistant/Project Coordinator

Feb 2006 - Apr 2008

-Prepared contracts, format requirements and deadline letters for

Director of Sales and

other Sales Managers

-Worked directly with brand representatives to collect images,

editorials and other

material for magazine

-Provided images and proof copies for Editorial and Art Departments;

worked with Ad

Department to collect brand advertisements

-Organized schedules, cabin arrangements, and presentation material

for 26 international

brands for annual 7 day conference

-Arranged training material, display jewelry, summary sheets and

tracking spreadsheets for

40 ships each selling season

-Prepared detailed spreadsheets to track display merchandise provided

by brands for the

cruise season

-Organized meetings, answered phones, made travel arrangements,

prepared reports

and presentations, processed expense reports

-Event planning for client meetings/parties

Fontainebleau Resort, Miami Beach, FL

Administrative Assistant, Meetings & Conventions

Apr 2005 - Feb 2006

-Assisted the Director of Convention Services and other Meetings

managers with pre-planning of

major conventions

-Interacted directly with clients, answered inquiries, master account

set-ups, meeting room

information, special requests and last minute changes while in-house

-Composed letters, memos and special projects for Director, processed

VIP documents,

amenities and billing forms

U.S. Trust Company, Los Angeles, CA

Administrative Assistant, Loan Operations Department

May 1998 - Oct 2004

-Entered all real estate and non-real estate loans into system for 5

offices

-Audited forms, processed incoming payments

-Funded and closed all loans

-Reviewed title; reconciled title and appraisal bills

-Prepared Good Faith Estimates for all real estate applications

received

SKILLS

Word, Excel, Outlook, QuickBooks, PowerPoint, Delphi, Compass and Cliqbook

Travel Systems

Typing speed: 60wpm

REFERENCES

Available upon request

Contact this candidate