Administrative Assistant Manager
Resume:
LISA WILDMAN
Austin, TX **726
******@******.**.***
EMPLOYMENT HISTORY:
Accounting Administrative Support; Computer Science Corp, Pensacola, FL
(2007-2010): Performs general office duties for department such as word-
processing, photocopying, faxing, report generation, and filing; Provides
specialized administrative support such as basic graphic creation for
presentations and documents. Perform routine office duties according to
business unit/functional area such as entering information into databases,
compiling and analyzing simple data, and preparing reports and
presentations to convey results. Coordinates outgoing department
correspondence; may create original correspondence; assembles addresses and
mails documents; distributes incoming mail to appropriate personnel.
Distributes documents to department employees such as faxes, staff
calendars, or proposal responses; photocopies documents as necessary;
ensures documents are received by appropriate employees. Schedules meetings
and off-site functions; reserves conference rooms as appropriate;
coordinates specific business unit/functional area activities as
appropriate. Orders basic office and computer supplies as needed in order
to ensure adequate supplies. Contacts appropriate repair persons to service
office equipment as needed to ensure continuous service. Answers incoming
calls and routes calls to appropriate personnel; records messages and
delivers to appropriate personnel; researches and responds to routine
inquiries. Coordinate travel arrangements, reserves accommodations as to
facilitate travel.
District Secretary; HomeGoods/TJX Companies, West Coast South ~ Temecula,
CA (2006 - 2007) Assist District Manager with ongoing operations of the
stores and communicate daily with Store Management and the Regional and
Home Office. Gather, tabulate and report weekly store/district information
in a timely/precise manner (payroll, monthly sales plan budgets, store
Management scheduling, large store supply orders, District Manager
itinerary, also numerous other pertinent District information. Work with
district budgets in depth on a weekly basis for 12 stores. Maintains the
organization of the office (sorts mail, maintains files, answers calls from
stores, Regional Office, and Home Office). Prepare and distribute time
sensitive emails to the district as well as Regional Office/Home Office.
Process district HR paperwork such as: new hire, promotions/demotions
raises, transfers and other related duties using a high level of
confidentiality. Work with numerous Excel spreadsheets reporting district
information to the Regional/Home Office on a daily/weekly and monthly
basis. Process DM's/district travel arraignments, process expenses, process
advance checks for traveling purposes and send to Home office for payment.
Assist customers with any positive/negative calls, report to DM. Assist DM
with special projects and perform various other duties as required.
Secretary: Law Offices of Timothy Kuzelka ~ Temecula, CA (2005 ~ 2006)
Assist attorney & office with all administrative office duties.
Appointment/meeting calendaring, taking prospective client information,
extensive typing correspondence from dictation, assistance with all client
cases, extensive internet research, and heavy medical
collections/negotiating, extensive customer service, running company
errands, ordering of all office supplies, perform multiple other duties as
assigned.
Administrative Assistant; Chief Scientific Officer/VP of R&D/Regulatory
Affairs & Global Marketing Director/Manger ~ JAFRA Cosmetics Int'l,
Westlake Village, CA ~ (2005 ~ 2005) Temporary
Regional Administrative Assistant ~ Fresenius Medical Care, Thousand Oaks,
CA (2004~2005)
Coordinate with the RVP & DOT their meeting requirements for internal
meetings, Hospital and Medical Directors, staff meetings (i.e. agenda,
materials needed, schedules conferences/meetings off site, orders supplies,
directions, etc), also sends out invitations to attendees for
conferences/trainings or meetings. Coordinate/negotiate with
hotel/conference centers, food/beverage, hotel rates/meeting room rates,
and all specific for conferences/training sessions. Coordinate preparation
and timely dissemination of company reports and slide presentations for
area managers meetings on a monthly basis. Gather, proof, and process
multiple managers' expense reports, reconciled American Express statements
for reimbursement. Collected, sorted & presented paperwork for Reg. VP's
review and signature. Manage & update RVP calendar' with travel
arrangements, meetings and training schedules, appointments, notes & all
pertinent info. Review, reply and distribute time sensitive emails to RVP
and sent out relevant emails to Area Manager's when applicable. Act as
liaison and maintain open lines of communication amongst all senior
executives, middle management and all other administrative staff. Set up
weekly & monthly high-level conference calls; sent out emails with
conference call agenda's, and dial in numbers/all pertinent information to
all required attendees. Process and prepare light bookkeeping functions for
the LA Regional office, assists accounting with invoices & monthly bills,
and or A/P purchases and special purchases for Los Angeles Regional. Enter
purchases/invoices/expenses into spreadsheets/databases for tracking
purposes.
InfoPro Solutions, Inc. Westlake Village, CA Administrative Office
Assistant - (2003-2004)
Assist on a daily basis the President & CEO, Human Resource Director VP of
Sales & Science, Director of Finance & Administration, VP of Operations,
and Director of Sales & Marketing, and Project Managers. Assist HR Director
with daily HR issues, projects, and policies and procedures. Set up
meetings for employees requesting to meet with HR Director. Post companies
open positions on internet, and in local newspapers, and worked with web
developer to update company's career site with open positions.
Purchase/negotiate with on-line job posting companies in purchasing job
posting packages throughout the year. Processed & prepared ADP semi-monthly
payroll for 30+ employees. Processed & prepared 401-K & profit sharing
paperwork also processed all medical dental & vision paperwork. Maintained
personnel files, processed new hire paperwork as well as oriented new hires
with company policies & procedures. Managed day-to-day office
administration duties i.e.; (front reception, mail distribution, assisting
all departments with general/special projects, ran company errands, and
various other related duties). Coordinated Managers meetings; organize
breakfast/lunch/dinners (when applicable set up & clean up). Coordinate
with managers their meeting requirements for internal meetings (i.e.:
agenda, all materials needed for meetings, scheduled conference). Processed
& prepared very complex travel arrangements for President/CEO, VP of OPS,
VP of Sales & Sciences, Project Mangers, and 10+ employees. Responsible for
obtaining best airline prices, car rental prices, negotiating hotel rates
and more while staying within a very limited travel budget.
Temporary Agency Assignments:
Amgen/Act-1-Thousand Oaks, CA ~ Administrative Coordinator ~ (2002 ~ 2003)
Westaff/Thoratec Corp. - Pleasanton, CA - Admin/Receptionist ~ (2002 ~
2002)
KFTY, News Channel 50 Clear Channel Television - Santa Rosa, CA - Office
Assistant/Receptionist(2002 ~ 2002)
COMPUTER SKILLS: Microsoft Office/ Word/Excel/Works/Outlook E-Mail &
Outlook -Calendar/Contacts/PowerPoint - Lotus Notes 6 & 6.5 E-Mail -
Windows 95/98/2000/2003/XP - Adobe Acrobat - File MakerPro - ADP Payroll -
e-Fax - Abacus Law Calendaring -Word Perfect - Lotus Notes - Cyber life -
CMS - Wachovia Remote Check Deposit
References: Furnished upon request
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