Manager Administrative Assistant

Mary A. Snider

*** ********** *******, ********, ** 20176

H) 703-***-**** C) 703-***-****

*********@*******.***

QUALIFICATIONS PROFILE

Cleared executive administrative professional with track record of success

throughout 20+ years of diverse performance.

. Highly proficient with MS Office and Lotus Notes

. Organized and analytical, with proven ability to structure and reengineer

processes and procedures for

maximum performance.

. Experienced in managing multiple competing priorities to assure timely

project completion in fast-paced environments.

. Top Secret Clearance (Active)

PROFESSIONAL EXPERIENCE

Administrative Specialist 5/09 - Present

Raytheon Technical Services Company, LLC, Reston, VA

Recently promoted to Administrative Specialist. Administrative functions

defined below, also to include support to Finance Manager.

Senior Administrative Associate 4/06 - 5/09

EXECUTIVE ADMINISTRATIVE SUPPORT: Currently providing administrative

support to Deputy Product Line Manager. Duties include heavy scheduling

and coordination of meetings including facility preparation; audio/visual

and catering as required; maintenance of Deputy's calendar; screening of

Deputy's email for action items; travel arrangements; expense reports;

organizes all aspects of VP's monthly internal program review including

collection of data from programs, Sametime meeting administration, eRoom

data configuration control and event catering; provides production support

on highly visible pre-proposal efforts; assists Deputy with complex

projects; ensures smooth overall operation of all departmental

administrative functions in a highly visible corporate environment. Also

provides back-up executive administrative support to VP, Mission Support

and Homeland Security Solutions.

3/08 - 8/08 Served as Senior Executive Assistant in an acting capacity

supporting 2 VPs simultaneously. Duties included scheduling and

coordination of meetings including facility preparation; audio/visual and

catering as required; management of calendars; screening of emails for

action items; detailed travel arrangements; expense reports; agendas;

organized and collect data for monthly internal program reviews; generation

of reports, memoranda, correspondence and other materials with speed and

accuracy.

HR SUPPORT: Additionally, provides support to HR Manager by assisting in

the onboard process of new managers; developed and implemented DVD

orientation packets for new hires; responsible for updates and distribution

of new hire packets; production of annual HR Review presentations.

SECURITY SUPPORT: Prior support provided to Field Security Officer.

Processed and tracked more than 1200 clearances in Defense Security

Service's Joint Personnel Adjudication System; indoctrinated, de-briefed,

in/out processed personnel as necessary; notified sites of eligibility

changes; processed monthly Long Term Visit Authorizations and Visit Access

Requests for 22 sites globally. Processed and tracked non-disclosure

agreements, finger print cards, and government questionnaires for clearance

applicants. Attended Access Commander security management database

training.

Executive Assistant, 10/05 - 4/06

Volt Services, Inc., Herndon, VA

Provided executive administrative support to VPs on various temporary

assignments to companies such as Lafarge North America and Raytheon

Technical Services Company. Hired by Raytheon Technical Services Company

once temporary assignment was completed.

Office Manager, 9/03 - 7/05

Logan's Construction LLC, Purcellville, VA

Tasked with structuring and managing office functions in fluid start-up

environment. Oversaw all office management functions including

accounting/payroll and invoicing, subcontractor management, scheduling,

vendor and customer interactions, and filing system management. Coordinated

construction materials deliveries with vendors to assure seamless project

workflow. Managed marketing/advertising presence, including design and

production of advertisements, brand/identity pieces and company Web site.

Composed and managed correspondence; compiled P&L reports, balance sheets,

accounts payable and other data as needed.

Office Manager, 9/03 - 7/05 (cont.)

Logan's Construction LLC, Purcellville, VA

. Proposed, developed, and maintained company Web site to expand

promotional and awareness opportunities.

. Defined and implemented new payroll processes using QuickBooks Pro that

streamlined procedures.

. Created and implemented all office procedures, processes, and operations

to maximize company's efficiency and performance.

Freelance Graphic Designer / Desktop Publisher, 5/95 - 9/03

MB Images, Leesburg, VA

Managed all business and operational functions, including A/R and A/P, as

well as marketing and sales functions in securing clients. Consulted with

clients to define needs and project scope; designed and produced wide range

of publications including Web sites, advertising and graphics, and others.

Designed and produced online documentation, workshops, slides, handouts and

technical graphics as well as advertisements, business-identity materials

and flyers.

. Managed projects for clients including Bell Atlantic, Ameritech, Weber

& Associates.

. Successfully designed workshops, slides and handouts for sales

training in telecommunications firm.

. Designed, developed and produced bimonthly community newsletter.

Prior Experience:

. Administrative Associate / Desktop Publisher / Graphic Artist, Weber &

Associates, Herndon, VA, 3/94 - 05/95

. Desktop Publisher / Graphic Artist, MacTemps, Gaithersburg, MD, 1/93

- 3/94

. Administrative Secretary / Hypertext Author / Desktop Publisher, CBIS

Federal, Inc., Fairfax, VA 10/91-10/93

. Executive Secretary / Technical Support Assistant, MAXM Systems,

Vienna, VA 8/89-10/91

. Administrative Assistant / Administrative Secretary / Receptionist,

RCI, Vienna, VA 9/86 - 8/89

PROFESSIONAL DEVELOPMENT / EDUCATION

Training / Seminars

DISS Joint Personnel Adjudication System JPAS, 9/06

Access Commander (Security Management Database), 4/07

R6 Sigma Training, 10/07

Administrative Assistant's Conference, 10/06

Become a Better Communicator, 4/07

Respect Training (Raytheon sponsored) 6/07

Ethics Training (Raytheon sponsored) 5/08

Awards & Certifications

R6Sigma Specialist Certification, 12/07

RTSC Achievement Award, 12/07

RTSC Achievement Award 7/08

RTSC Achievement Award 11/09

Education

HS Diploma

Clearance

TS (Active 11/07)

TECHNICAL PROFICIENCIES

Platforms Windows XP; prior experience with Mac and UNIX

Software MS Office i.e., Word, Excel, PowerPoint, Visio; Lotus Notes, SAP,

Publisher, FrontPage, QuickBooks, Org5 Plus, Chief Architect;

prior experience with Illustrator, Freehand, PageMaker, Photoshop

Languages HTML

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