Executive Assistant Administrative

Anne Trop

Issaquah, Washington *****

Home: 425-***-**** Cell: 425-301-

**** ********@*******.***

Summary

Engaging, efficient and effective Executive Assistant with over 10 years of

experience supporting senior level leaders in diverse industries. Strengths

in project management, office administration and setup, staff and volunteer

coordination, communications, and managing a myriad of details

simultaneously and seamlessly. Thrives in a fast-paced change environment

where making order of out chaos, bringing a calm presence and going the

extra mile to get the job done are valued.

. Excellent interpersonal, presentation and communication skills: Works

effectively with a wide range of personalities and styles throughout

all levels of the organization. Moves comfortably from the boardroom

to the backroom. Highly effective as liaison with internal and

external customers. Talent for managing difficult, challenging,

creative, high maintenance or eccentric individuals, including

celebrities, movie stars, leading film directors, writers and

producers, international dignitaries, government officials and

corporate leaders. Unflappable, resourceful, resilient and adaptable.

. Outstanding organizational, project management and administrative

abilities: Experienced planning and managing special events, setting

up temporary international offices, assisting in producing major

motion pictures, managing complex schedules and travel arrangements,

creating databases and spreadsheets, anticipating personal and

professional needs, and making it all look easy. Resourceful, with "no

job too small or large" attitude. Commended for exemplary follow-

through.

. Effective writer: Professional correspondence, documents and reports,

with complete attention to accuracy and detail.

. Computer savvy: MS Office including Word, Excel, Outlook and

PowerPoint, on PC/Mac platforms. SharePoint. Executive level office

skills. Types 70+wpm.

Experience

COLLEGE SUCCESS FOUNDATION, Issaquah, WA

2009-2010

Executive Assistant to Development Department

Serve as Administrative support for four members of the Development Team. A

non-profit organization, dedicated to helping high achieving, low income

students receive grants and scholarships to universities across the state

of Washington.

. Scheduling large groups, secured venues, catering, developed agenda's,

prepared materials, record minutes and distributed minutes for all

committee members.

. Assist with preparation, editing and distribution of various

foundation reports and grants.

. Make complex travel arrangements for members of the department.

. Coordinate; assist in coordinating and participating in successful

fundraising events.

. Coordinate team meetings for the Development Department.

. Prepare and code all expense reports and invoices for the department.

. Complete detailed special projects as assigned.

. Maintain all calendars on Outlook.

KIRLIN CHARITABLE FOUNDATION, Bellevue, WA

2007-2008

Executive Assistant to Executive Director and Co-Chair for Community

Outreach,

Seeds of Compassion - Conference with His Holiness the Dalai Lama, April 12-

16, 2008

Provided wide range of administrative and project management

responsibilities to support the year long planning for this event

attracting over 143,000 participants from all over the world, and viewed by

millions on the Website.

. Coordinated and scheduled hundreds of meetings with state legislators,

statewide businesses, education leaders, and local community leaders

and grassroots community-based organizations.

. Developed and maintained database of contacts, meetings and follow up

requests.

. Planned and implemented management of ticket distribution system.

. Coordinated mailing of over 28,000 tickets to the main event at Qwest

Field.

. Held this position simultaneously while serving as Senior

Administrative Assistant and Travel Coordinator for eFund, LLC, the

Parent Company of Kirlin.

. Made complex international travel arrangements for the CEO other key

executives of eFund, LLC.

. Assisted with projects of a complex and confidential nature,

exercising discretion and good judgment.

. Recognized as "Indispensible "Performed her duties above and

beyond what was required with grace and a wonderful sense of humor."

ACTIVISION, Santa Monica, CA

2006

Executive Assistant to Chairman & CEO

Supported senior leader of the second largest publisher of video games in

the United States. Coordinated a busy professional and personal calendar.

Scheduled appointments, greeted visitors and ensured proper protocol. Held

complete responsibility for all travel itineraries aboard a private jet.

Arranged ground transportation and lodging, and facilitated meetings and

engagements at the point of destination.

. Reviewed requests for extensive philanthropic participation and

contributions, acted as a liaison with charitable organizations.

TALL TREES PRODUCTIONS, Los Angeles, CA

2000-2004

Executive Assistant

Provided executive support to the Director of I Spy, a Sony Pictures

production with Eddie Murphy and Owen Wilson.

. Created administrative infrastructures for the production by setting

up operations in locations in Budapest, Hungary and Vancouver, BC.

Included office space, housing, trailers, food and amenities.

. Assisted the director to meet her schedule on time and on budget.

. Coordinated complex travel itineraries as well as production and

logistic details.

SANWOOD PRODUCTIONS, Los Angeles, CA

1996-2000

Assistant to the Director

Worked on production of two major motion pictures, Mighty Joe Young and

Pluto Nash, providing personal and professional support for the Director

and crew members.

. Traveled in advance to Hawaii, Montreal and Los Angeles to create

administrative infrastructures for production.

. Coordinated complex meetings, schedules and travel itineraries.

3 ARTS ENTERTAINMENT, Beverly Hills, CA

1994 -1996

Executive Assistant to Partners.

Coordinate busy professional and personal calendars. Responsible for all

travel itineraries. Arranged all ground transportation, lodging, meetings

and engagements.

Previous Experience

INDEPENDENT CONTRACTOR, Los Angeles, CA

Executive Assistant to Producers/Directors.

Worked on such films as Tombstone (Kurt Russell and Val Kilmer), L.A. Story

(Steve Martin) and The Bodyguard (Kevin Costner and Whitney Houston).

Public Relations for Robin Williams and Whoopie Goldberg.

Other positions supporting such individuals as Bruce Springsteen, Rob Lowe

and James Spader.

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