Administrative Assistant Executive

Katherine Urbanski

Dallas, Texas *****

Cellular: 469-***-****

E-mail: *********@*****.***

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Seeking the Challenging Position of Administrative Assistant

Professional and highly equipped Administrative Assistant with experience

and performing a variety of advanced administrative duties. Seeking

employment with a reputable company that offers growth and development.

Summary of Qualifications:

* Excellent communication skills, time management skills, and

organizational skills.

. Extensive knowledge of Bookkeeping, Microsoft Office, Peachtree,

QuickBooks, and Deltek Vision

. Software knowledge of Adobe Acrobat, Blackbaud, Crystal, Lotus Notes,

Microedge Gifts, Pivotal CRM, Share Point, Sprocket and Timberline

. Accounts Receivable - invoicing, payment application, bank deposits

and Accounts Payable - matching, coding, W9s, and check runs.

. Composing, editing, and proofreading correspondence and reports.

. Research and preparation of reports for budgeting using spreadsheets,

databases, and charts.

. Discretion in handling confidential information

WORK EXPERIENCE:

Executive Assistant

Southern Methodist University - Contract Assignment

January 2011 - May 2011

. Providing administrative support to the Director and other staff as

required

. Assisting with data entry such as tracking gifts in MS Access database

. Assisting with event planning and management.

Production Analyst

National Default Exchange L.P. - Contract Assignment

October 2010 - January 2011

. Intake and verification of data received for business, copy data to

mainframe.

. Perform uploading and downloading of data files.

Administrative Assistant

TD Industries - Contract Assignment

June - August 2010

. Review and edit legal documents and correspondence.

. Review and update records of past due vendor accounts.

. Submit 20 Day Lien Notices to vendors and Filing Liens with the County

Clerk's Office

Executive Assistant

Hill International Dallas, TX

October 2007 - May 2010

. Extensive management of executive's calendars and coordinating

meetings, scheduling travel arrangements and preparing power point

presentations.

. Manage and process senior staff expense reimbursements and payments to

vendors.

. Manage and update electronic files including document control of

contracts and media files.

. Proofread and edit financial reports, estimates and proposals.

. Code invoices by project and track aging payables.

. Run monthly AR, conduct soft billing calls and collaborate with

accounting department.

. Track and code employee time sheets by project.

. Order office supplies and maintain inventory.

Grants Administrator

January 2005 - September 2007

Tenet Healthcare Foundation Dallas, TX

. Administer the grant processing and tracking of grants in conjunction

with hospital reps.

. Review and process grant recommendations

. Create and maintain hospital budget allocation worksheets.

. Assist the Director with projects and coordinating events.

. Manage Director's calendar, schedule meetings, conferences and travel

arrangements.

. Set up of board meeting folders, take minutes and keep records of

proceedings.

. Process and code expense reports by project, set up and maintain

office budgets

. Process and reconcile accounts payable and monthly bank statements.

Executive Assistant & Bookkeeper

March 1999 - January 2005

Preston General Contractors Dallas, TX

. Extensive calendar management of CEO, coordinating meetings, and

travel arrangements.

. Manage and update electronic files, confidential records; research and

assist with preparing policies and office procedures.

. Gather data needed for reports, formatting presentations and

preparation of proposals.

. Manage service contracts for office and order office supplies

. Request and maintain bonds and certificates of insurance from

subcontractors

. Process PO's and code invoices to related projects

. Process expense reports, track and code employee time by project.

. Prepare and post monthly journal entries and reconcile bank

statements

. Prepare payroll and audit outstanding check reports; process bank

deposits and invoices to clients.

. Process monthly sales tax, 940 and 941, and timekeeping for 1099

vendors.

EDUCATION:

Richland College - Dallas, Texas

71 Credited College Hours

?Accounting Assistant Certificate

?Accounting Clerk Certificate

Contact this candidate