Administrative Assistant Human Resources

Kate Perez

*** ****** **** **** . ******, NH ****1 . 617-***-**** .

**********@*****.***

Summary

. 15 years experience as an Administrative Assistant

. 6 years as a Human Resource Administrator

. Excellent communication skills (oral, written, presentation)

. Work well independently as well as in a team setting

. Experienced Word, Excel, PowerPoint, Access and calendar

management user

Professional Experience

CGI, Andover MA, September 2007-May 2011

Administrative Assistant

November 2009-May 2011

> Support Three VP's of Business Development, 2 VP's of Insurance

and U.S. Controller

> Support VP of Business Engineering, and two Director's of Sales

> Process expense reports, enter and approve

> Binding; power point presentations for executive board meetings.

> Coordinate and arrange meetings for executives on a monthly and

quarterly basis

> Schedule and prepare materials for VP meetings

> All Domestic/internal travel arrangements: hotel, air, car

> Calendar Management

> I source entries; accounts payable, invoicing

> Assist Executives with proposal's

Human Resources Administrator

September 2007-November 2009

> Provide day to day administrative support to the USNE Operations

team, Human Resources and Workforce management/recruiting team.

> USNE lead responsible for coordinating the F2010 and F2011 Annual

tour in multiple locations across U.S. for over 1,000 CGI members.

> Responsible for compiling data from HR, Quality, Facilities and IT

to provide to VP's on a weekly and monthly basis. Data is presented

in Power Point slide format.

> Monitor Everbridge security site of new hires/terminated members

> Provide support to HR Directors with travel arrangements, expense

reports, screen calls and monitor their calendars. Set up meetings,

take minutes and store on HR shared network drive.

> Create purchase orders and monitor invoice payments in I source.

> Back up to BU Lead's Executive Secretary on an as needed basis.

> Assist HRC's with setting up new hires to have access to CGI

SharePoint sites.

> Maintain HR personnel files, assist with annual ISO Audits.

Keane Inc., Boston MA

Human Resource Branch Administrator

December 2002-August 2007

> Provide HR support for over 900 consultants in the New England

area.

> Conduct weekly New Hire Employee Benefit Orientation.

> Reference on Tuition Administration policy for employees, process

tuition applications internally.

> Facilitate Grant Administration: provide salary info for grant

processing, track classes and send in report to State of Mass once

grant is completed.

> Immigration Administrator for consultants. Submit Visa applications

and track immigration status for employees.

> Process all Leave of Absence requests for 900 Consultants in New

England area.

> Run reports out of the HRIS system and PeopleSoft. Distribute

captured data to Managers on a weekly basis.

> Support recruiting by sending out offer packages and facilitating

on-boarding.

> Process terminations and conduct exit interviews.

> Meeting and event planning for sales team and Executive teams.

Glow Training Center, Acton MA

Administrative Assistant

July 2001-July 2002

> Invoicing, Accounts Payable and Accounts Receivable.

> Make necessary changes for clients due to schedule changes.

Collections: Call and follow up with Accounts Payable.

> Submit Payroll for 10 Employees.

> Compile and Track Daily and Monthly Mailings.

> Report to Office Manager and the President of the company.

> Order courseware for the classes as well as supplies for the

office.

Carlson Wagonlit Travel, Burlington MA

Administrative Assistant

June 2000-July 2001

> File and send out reports for account management monthly.

> Make travel arrangements for operations/account management.

> Set up meetings and events.

> Submit payroll electronically for 30 employees.

> Provide technical support to agents in the office with email and

network issues.

> Order supplies for agents/management in the office.

> Member of the Client Communications Team.

Fresenius Medical Care, Lexington MA

Travel Assistant

September 1997-December 1999

> Maintain access database of over 3000 travelers to capture accurate

employee

profile information.

> Program Administrator of over 1500 corporate American Express

cards.

> Produce monthly travel management reports from TRAMS for

distribution.

> Interface PNR's from Sabre to TRAMS daily to ensure divisional

travel data is

captured for budget purposes.

> Compile and reconcile direct billing such as: UPS; hotel; supplies

and other travel

related vendor invoices.

> Assist meeting planner with preparation of yearly medical

director's symposium of an attendee list of over 300.

> Support director of travel on a daily basis.

EDUCATION

B.S. in Special Education May 1996

Fitchburg State College Fitchburg MA

Provisional Certification/Elementary Education

Double Major in Psychology

Associates in Business Accounting May 1991

Massasoit Community College Brockton, MA

COMPUTER SKILLS

Microsoft Office 2003, 2007 (Power Point, Word, Excel, Access, Project,

Visio)

Microsoft Outlook 2000, 2003, 2007

Software: Lotus Notes, PeopleSoft, AS400, HRIS, KBOSS, TechExcel, TRAMS,

Sabre, Interact, Goldmine, QuickBooks

Operating Systems: Windows NT, Windows 2000 Professional, Windows XP

Professional, Windows Vista

TRAINING

MCSE (75% Completed)

Project Management

PHR (Professional Human Resources)

CPS (Certified Professional Secretary)

Certifications

IAAP-International Association of Administrative Professionals

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