Manager Executive Assistant

Barbara J. Moore

704-***-**** (cell) abhbod@r.postjobfree.com

July 1, 2011 - Relocating to Sarasota, FL

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PROFILE

C-Level Executive Assistant/ Office Management professional with 20+ years

of corporate experience within small and large companies specializing in

insurance, financial services, communications, and ultra high net worth

individuals.

. Demonstrated ability to maintain confidentiality in sensitive business,

as well as personal matters, with discretion and integrity.

. Recognized for professionalism, pro-active approach, attention to detail

and positive attitude.

. Ability to prioritize and make immediate changes based on last-minute

business demands placed on executive.

. Knowledge of Board of Director functions and associated corporate

operating committee functions.

. Strong self-management skills.

Skills and competencies include:

Complex executive schedule and task Facilities management

management

Workflow planning and prioritization Proficient in using

social media

Event planning and superior social skills Travel arrangements

interacting with VIP's

PROFESSIONAL EXPERIENCE

WELLS FARGO - Charlotte, NC

February 2008 -Present

Corporate Marketing Department

Executive Assistant to SVP, HR/Meetings and Events and Corporate

Communications

. Solicit and manage documentation for quarterly Officer Title nominations

from senior executives.

. Coordinate learning and development opportunities for team members.

. Prepare Wells Fargo Championship Event Reference Guide for executives and

high level clients.

Executive Assistant to the SVP, COO of Corporate Marketing

(Executive retired May 2010)

. Maintained high focus during the merger of Wachovia and Wells Fargo to

produce complex, deadline-driven results.

. Coordinated and facilitated solutions with internal and external clients.

. Successfully partnered with Wells Fargo team members during merger

integration to consolidate new systems and processes.

Executive Assistant to the SVP, Head of Global Brand Marketing

(Executive displaced during Wells Fargo merger integration)

I was recruited by my former manager at RSM McGladrey to join him at

Wachovia in the Marketing department. This department within the Wachovia

marketing division employed over 150 professionals and manages a myriad of

corporate touch points that relate to Branding such as, media and

advertising, Wachovia Golf Championship, merchandising, diversity

marketing, corporate communications, and community relations.

Key Accomplishments

. Managed United Way campaign on behalf of executive.

. Fostered relationships with executive's direct report managers to achieve

their trust in my role as their "go-to" person.

. Partnered with executive and human resources department in planning and

implementing division's staff reduction and reorganizations plan.

. Consistently superior evaluations and yearly reviews from managers.

Key Accountabilities

. Coordination of complex calendar, conference calls, travel, expense

reports and meetings.

. Prepare and view sensitive correspondence including salary histories,

offer letters, and displacement documents for dissemination to senior

level management on behalf of COO and HR manager.

. Conserve executive's time by reading, researching and routing

correspondence, drafting letters, and initiating telecommunications with

peers, vendors, and team members.

. Ability to build and maintain successful relationships with individuals

at all levels.

. Maintain a proactive work style with a sense of urgency.

RSM MCGLADREY - Charlotte, NC

March 2006 - February 2008

Executive Assistant to the Chief Marketing Officer.

. Coordinated complex calendars for the CMO and SVP's, planned meetings,

arranged conference calls, organized domestic/international travel and

reconciled expenses. Screened and facilitated the flow of e-mails, PR

inquiries and client requests.

. Organized quarterly management meetings including social and team

building events.

. Member of the PGA/McGladrey Team Championship planning staff responsible

for coordinating events and amateur golfer participation in this

inaugural annual event at Pinehurst Golf Resort.

. Managed department budgets and monitored expenditures on behalf of the

CMO.

ZENITH INSURANCE COMPANY - Sarasota, FL May

2001 - October 2005

Executive Assistant to the Senior Vice President and Executive Director,

National Claims

. Prepared and analyzed statistical reports which provided trends and

claims history.

. Partnered with HR Learning and Development Department to ensure

continuing educational requirements for managers were scheduled and

completed according to state and federal requirements.

BDG TRUST PARTNERSHIP - Sarasota, FL

August 2000 - April 2001

Estate Operations Manager

. Managed home and social commitments for entrepreneur and his family.

. Planned complex international travel and scheduling of personal plane for

vacations and business trips.

. Co-chairman of community and charity events.

. Handled educational planning for children ages 10 and 16 in home schooled

environment.

Sheet Metal & Air Conditioning Contractors' National Association- Fairfax,

VA November 1991 - June 2000

Insurance Trust Fund Administrator

. Administered multiple coverage insurance program servicing 2,000+

association members nationwide.

. Prepared trust fund financial documents and coordinated materials for

quarterly Board of Directors meeting.

SQUIRES COMMUNICATIONS - McLean, VA May

1989 - October 1991

Manager, Customer Satisfaction and Internal Communications

. Resolved difficult service and installation complaints from clients by

working with installers and service personnel to ensure resolution and

retention of client base.

. Effectively delivered information and corporate communications to office

and field personnel.

. Coached service personnel on methods to retain clients with superior

interpersonal skills and first impression interaction.

Additional Information

Notary Public

Software: Microsoft Office / Lotus Notes / Concur /XMS

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