Manager Executive Assistant
Resume:
Barbara J. Moore
704-***-**** (cell) *************@*****.***
July 1, 2011 - Relocating to Sarasota, FL
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PROFILE
C-Level Executive Assistant/ Office Management professional with 20+ years
of corporate experience within small and large companies specializing in
insurance, financial services, communications, and ultra high net worth
individuals.
. Demonstrated ability to maintain confidentiality in sensitive business,
as well as personal matters, with discretion and integrity.
. Recognized for professionalism, pro-active approach, attention to detail
and positive attitude.
. Ability to prioritize and make immediate changes based on last-minute
business demands placed on executive.
. Knowledge of Board of Director functions and associated corporate
operating committee functions.
. Strong self-management skills.
Skills and competencies include:
Complex executive schedule and task Facilities management
management
Workflow planning and prioritization Proficient in using
social media
Event planning and superior social skills Travel arrangements
interacting with VIP's
PROFESSIONAL EXPERIENCE
WELLS FARGO - Charlotte, NC
February 2008 -Present
Corporate Marketing Department
Executive Assistant to SVP, HR/Meetings and Events and Corporate
Communications
. Solicit and manage documentation for quarterly Officer Title nominations
from senior executives.
. Coordinate learning and development opportunities for team members.
. Prepare Wells Fargo Championship Event Reference Guide for executives and
high level clients.
Executive Assistant to the SVP, COO of Corporate Marketing
(Executive retired May 2010)
. Maintained high focus during the merger of Wachovia and Wells Fargo to
produce complex, deadline-driven results.
. Coordinated and facilitated solutions with internal and external clients.
. Successfully partnered with Wells Fargo team members during merger
integration to consolidate new systems and processes.
Executive Assistant to the SVP, Head of Global Brand Marketing
(Executive displaced during Wells Fargo merger integration)
I was recruited by my former manager at RSM McGladrey to join him at
Wachovia in the Marketing department. This department within the Wachovia
marketing division employed over 150 professionals and manages a myriad of
corporate touch points that relate to Branding such as, media and
advertising, Wachovia Golf Championship, merchandising, diversity
marketing, corporate communications, and community relations.
Key Accomplishments
. Managed United Way campaign on behalf of executive.
. Fostered relationships with executive's direct report managers to achieve
their trust in my role as their "go-to" person.
. Partnered with executive and human resources department in planning and
implementing division's staff reduction and reorganizations plan.
. Consistently superior evaluations and yearly reviews from managers.
Key Accountabilities
. Coordination of complex calendar, conference calls, travel, expense
reports and meetings.
. Prepare and view sensitive correspondence including salary histories,
offer letters, and displacement documents for dissemination to senior
level management on behalf of COO and HR manager.
. Conserve executive's time by reading, researching and routing
correspondence, drafting letters, and initiating telecommunications with
peers, vendors, and team members.
. Ability to build and maintain successful relationships with individuals
at all levels.
. Maintain a proactive work style with a sense of urgency.
RSM MCGLADREY - Charlotte, NC
March 2006 - February 2008
Executive Assistant to the Chief Marketing Officer.
. Coordinated complex calendars for the CMO and SVP's, planned meetings,
arranged conference calls, organized domestic/international travel and
reconciled expenses. Screened and facilitated the flow of e-mails, PR
inquiries and client requests.
. Organized quarterly management meetings including social and team
building events.
. Member of the PGA/McGladrey Team Championship planning staff responsible
for coordinating events and amateur golfer participation in this
inaugural annual event at Pinehurst Golf Resort.
. Managed department budgets and monitored expenditures on behalf of the
CMO.
ZENITH INSURANCE COMPANY - Sarasota, FL May
2001 - October 2005
Executive Assistant to the Senior Vice President and Executive Director,
National Claims
. Prepared and analyzed statistical reports which provided trends and
claims history.
. Partnered with HR Learning and Development Department to ensure
continuing educational requirements for managers were scheduled and
completed according to state and federal requirements.
BDG TRUST PARTNERSHIP - Sarasota, FL
August 2000 - April 2001
Estate Operations Manager
. Managed home and social commitments for entrepreneur and his family.
. Planned complex international travel and scheduling of personal plane for
vacations and business trips.
. Co-chairman of community and charity events.
. Handled educational planning for children ages 10 and 16 in home schooled
environment.
Sheet Metal & Air Conditioning Contractors' National Association- Fairfax,
VA November 1991 - June 2000
Insurance Trust Fund Administrator
. Administered multiple coverage insurance program servicing 2,000+
association members nationwide.
. Prepared trust fund financial documents and coordinated materials for
quarterly Board of Directors meeting.
SQUIRES COMMUNICATIONS - McLean, VA May
1989 - October 1991
Manager, Customer Satisfaction and Internal Communications
. Resolved difficult service and installation complaints from clients by
working with installers and service personnel to ensure resolution and
retention of client base.
. Effectively delivered information and corporate communications to office
and field personnel.
. Coached service personnel on methods to retain clients with superior
interpersonal skills and first impression interaction.
Additional Information
Notary Public
Software: Microsoft Office / Lotus Notes / Concur /XMS
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