Accounts Payable Assistant

Helen Vasquez

Email : ********@***.***

619-***-**** / 619-***-****

Special Skills & Strengths:

Accounts Payable & Payroll Word, Excel

A/R and Light HR (Benefits) & Billing Typing ( 65 wpm)

Administrative/Accounting Strong auditing and

organizational skills

Strong Account Reconciliation Quickbooks

2010-current- Independent Contractor Bookkeeper-part time.

2007-2010

Temporary Contract Assignments: Worked for 10 months at AB Cabinets as an

Office Mgr. until they closed for business in June 2009. Worked for a sub

contractor (Paramount Fire Systems) using Quickbooks. Handled A/P, A/R,

H/R and P/R. Worked with lien releases, prevailing wage reports, worker's

comp. From there I covered for a leave of absence at Qualcomm in the

International Payroll Dept. and Barona Casino Tribal offices in the

Accounts Payable Dept.

Schilling Corp.-Construction Co Accounting Specialist

8/31/06-3/1/07

(temp to perm to large company layoff)

. Special Projects, heavy Accounts Payable, Payroll Assistant

. Prepared 1099's, De 542's, calculated time cards, maintained W-

9's.

Worked for several temporary staffing agencies in North County as an

Accounting Specialist/Consultant. I have used the following on my

assignments: Quick Books, Baan, People Soft, Timberline, SAP, MAS 90,

Contractor 5, Navision, Job Boss, JD Edwards, Macola, and others.

Ashbrook Communities-Residential Homebuilder 8/04-11/04

Project Accountant (Accounts Payable & Cash Mgmt.)

(Moved back to East County)

. Verification of vendor invoice approval and job cost codes from

field supervisor.

. Required release verification, PO's, contract and payment

schedules.

. Weekly processing of all approved vendor invoices, approximately

250 per week.

. Processing of all vendor checks and/or input of payment

vouchers.

. Reconciliation of all vendor statements.

. Analyzed lien releases to ensure subcontractors were paid

correctly as well as the primary contractor.

. Daily preparation of all bank deposits including data entry in

Excel spreadsheet and Timberline Accounting software

. Weekly/Monthly processing of loan draws including preparation of

Excel spreadsheet; identification of appropriate line item

funding; preparation of loan vouchers.

FCI Constructors (Construction) Accounts Payable/Rental

Equipment 3/02-3/03

(Layoff - all So. Calif Div. Acctg. Moved to No. Calif. Div.)

. Kept track of the time and dollars used on the construction

equipment being used at the various job sites for our Southern

California region.

. Set up new equipment weekly into JD Edwards accounting software

. Interacted with the project engineers at the job sites as well

as vendors

. Organized work flow with the rental assistant and my student

helper

. Audited the coding of invoices from the job sites prior to

sending to our data entry clerk for input. Oversaw that proper

backup was included with the invoices, purchase orders,

receivers.

. Reconciled charge journals and did journal entries at month end.

. Matched and mailed out checks weekly. Trained temporary

employees in AP and Excel.

Hanson Aggregates Construction Payroll Associate 4/99-

8/01

( I moved to North County)

. Responsible for full cycle weekly payroll for 100 union and non-

union employees using JD Edwards and prevailing wage. Semi-

monthly P/R for the administrative staff. Set up garnishments

and direct deposits.

. Responsible with keeping the accurate vacation records and

payroll reconciliations.

. Transfer data via modem for bank deposit. Processed labor

reports. Reported tax information.

. Responsible for company computer purchase program. Heavy data

entry of time sheets, problem solving and other payroll related

duties Printing and disbursing P/R checks

The Natural Back Inc. Office Manager 1/97-1/98

( Bought out by the "Healthy Back Store")

. Responsible for all aspects of Payroll (used Paychex)

Calculating commissions. Accounts Payable (Quick Books) Banking,

Sales Audit, Accounts Receivable. Sales Tax Reports. Trained

various student helpers.

Diagnostic Clinical Labs/Dr. Mason Office Manager

(Went out of business) 3/95-11/96

. Responsible for accounts payable, accounts receivable, payroll

and banking

. In charge of office personnel in the billing and lab department

. Routine HR duties, employee benefits, orientations, etc.

C.J. Resorts (now J.C. Resorts) Accounts Payable/Payroll

Assistant 4/93-3/95 (Company layoff due to re-

organization/bankruptcy)

. Responsible for all aspects of hotel accounts payable, employee

benefits for several entities

. Assisted in 1099 preparation and other special projects as

needed. Payroll assistant (used Bank of America pay net)

UCSD Housing & Dining Services, Medical Center & Scripps Inst.

Of Oceanography

Administrative Assistant/Timekeeper (Limited

Appointment) 1/90-9/92

. Provided administrative support to the Superintendent and

supervisors as well as 35 maintenance employees in our

department

. Performed various tasks in the areas of bookkeeping, personnel

and purchasing

. Maintained records of vacation, sick leave, comp time etc.

. Entered personnel data into computerized data systems

. Heavy phones

. Back up dispatcher at Revelle College

. Provided staff support to complete payroll, travel and meeting

arrangements

Aerojet General Corporation Corporate Pay Master 11/85-

2/89 (Company relocated to Sacramento)

. Prepared corporate payroll for 120 employees in 8 states, semi-

monthly

. Assisted in conversion from manual ADP payroll system to in-

house payroll system

. Maintained all payroll records with confidentiality

. Furnished and reconciled payroll tax reports

. Prepared necessary journal entries and reconciled payroll ledger

accounts

. Interfaced with employees regarding payroll deductions and

benefits

. Responsible for keeping accurate vacation and sick leave records

. Provided reports for the 401K retirement savings plan

. Produced quarterly and year-end tax reports. Assisted in W-2

preparation

. Responsible for calculating, printing and distribution of

payroll checks and Bank of America direct deposit through

magnetic tape

Datagraphix, Inc. (Subsidiary of General Dynamics) 1983-

1985 Timekeeper (Accepted

position at Aerojet General)

. Calculated time cards and time sheets on a weekly basis for 500

employees.

. Audited and reconciled payroll to labor variance reports.

. Back up coverage for A/P DE

Grossmont Union High School District 4/76-2/82

Senior Account Clerk/Payroll Dept (Left

to go to school)

. Reviewed all employment information from Personnel to ensure

accuracy before submitting to the County Dept of Education

. Processed time sheets for payment

. Balanced and reconciled payrolls

. Maintained liaison with County personnel and provided

information to District staff concerning regulations and

requirements.

Contact this candidate