Administrative Assistant Manager

Shirley J. Hall

Home: 713-***-****

Email: ****************@*****.***

QUALIFICATIONS:

• Excellent organizational, telephone and secretarial skills

• Ability to prioritize and remain focused under pressure

• Can work effectively under tight deadlines

• Sound interpersonal communication skills with clients, peers and management

• Excellent communications and interpersonal skills, at all levels

• Skilled at quickly learning new concepts

• Works well with limited supervision

EXPERIENCE:

10/2009-Present Ward Creative Communications Bellaire, TX

Administrative Assistant

• Support executive personnel and other staff

• Answers multi-line telephone, routes calls and provides necessary information to staff, clients and callers

• Prepares memos, letters, reports and other documents on behalf of executive staff

• Maintains and manages executive staff’s calendars

• Arranges travel

• Develops and processes expense reports

• Orders and maintains office supplies

• Greets clients and visitors

• Act as office manager in owner’s absence

11/2007-06/2008 Acoustic Edge Institute Houston, TX

Admissions Representative/Administrative Assistant

• Greeted students and visitors, answered and screened calls on multi-line phone and took messages

• Interviewed students and parents and assist with enrollment

• Scheduled presentations with high schools

• Provided administrative support for president and director

• Prepared letters and other documents

02/2002-12/2010 ReMax, Keller Williams Realty, RoJean Realty and Realty Associates Houston, TX

Residential and Commercial Realtor/Property Manager

• Marketed self and agency to obtain listings for sale, lease and management

• Prepared and presented listing presentations to potential sellers

• Worked with sellers and buyers to meet their real estate goals

• Interacted with real estate professionals, inspectors and title companies to bring the sale to the closing table

• Managed rental property from advertising, contracting and monthly management.

• Prepared reports for owners, maintained bank and property records.

01/1999- 02/2003 Science Application Incorporated Corporation Houston, TX

Technical Services Assistant

• Supported executive managers and department engineering staff

• Scheduled and organized meetings and department activities

• Answered multi-line telephone, screened callers and took messages

• Typed and designed correspondence, memos, charts, tables, graphs and reports

• Proofed reports for spelling, grammar and layout; made appropriate changes, responsible for accuracy and clarity

of final

copy

• Established, developed, maintained and updated company files

• Prepared employee evaluation packages for management review

• Processed and maintained confidential employee files

• Coordinated and setup breakfast/lunch for meetings and coordinated department events

• Liaison for NASA and contractor between departments and human resources

• Arranged domestic and international travel for managers and engineers

• Prepared and processed expenses reports, cash advances and check requests

• Arranged for rooms, equipment and materials for training; coordinated and scheduled employees for training and

maintained records; provided management with monthly training progress reports

• Preformed quarterly safety inspections; created safety reports for management

• Maintained timecards; reviewed and prepared for management approval

EDUCATION:

San Jacinto Junior College Houston, TX

SKILLS: Proficient with MS Word, Excel, PowerPoint and Outlook. Extensive knowledge in working with all office equipment.

Type 60 WPM. Heavy experience in web-based usage and research.

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