Project Manager Administrative Assistant

Rita Bogner **** Rollingrock Way, Carmichael, CA *5608 – 916-***-****

Industries employed in: Construction, Retail, Banking and Manufacturing

Sandy’s Beauty Supply 2006-present

Bookkeeper Computer program: QuickBooks

• Accounts Payable( 500 Invoices monthly) and Accounts Receivable(150 clients)

• Billing and Collections

• General Ledger Entries

• Bank Reconciliation and Deposits

• Inventory (500,000 in sales a month)

Cal State Roofing 2005-2006

Bookkeeper Computer program: QuickBooks

• Accounts Payable (300 invoices per month) Accounts Receivable (400 clients)

• Payroll (Independent Payroll Services, manually calculate timecards)

• Billing and Collections (400 clients)

• Job Costing and Expense reports (8 project managers)

• Bank Deposits, Bank Reconciliation

• Answer 8 line phone system

• Assist Project Managers with their projects (Draw up contract, warranties, send out bids, misc)

Roseville Cycle and Power Center 2002-2005

Accounting Assistant Computer program: Lightspeed

• Accounts Payable(3500 invoices a month), Account Receivable(520 clients)

• Billing and collections

• Payroll (ADP)

• Warranty entry (2500 warranties processed monthly)

• Journal entries (end of month) balance GL accounts

• Inventory (Physical count, 15,000,000 worth of product)

• Reception as needed

• Financial Statement for manufacturer on their program

• Upkeep of office machines (postage,fax,copier)

• Process daily cash and make deposits

• Misc tasks as requested by controller

• Process credit applications

South Bay General Contractors 1999-2002

Administrative Assistant Computer program: In-House

• Process Contracts (10 projects per Project manager/4 in-house project managers)

• Prepare and send out Bids to subcontractor

• Upkeep of project blueprints and distribution

• Type correspondence to clients, architects, subcontractors

• Upkeep of all paperwork for the project

• Taking meeting minutes

• Setting up lunches for clients and at project sites

• Answer phones and handle situations with clients if possible

• Special projects as assigned such as preparing several copies of project binders

• Process change orders

W E Lyons General Contractors 1998-1999

Accounting Clerk/Administrative Assistant Computer program: In-House

• Accounts Payable (800 invoices)

• Reception (8 line phone system) and distribute mail

• Copy, laminate, and distribute blueprints

• Upkeep of Project binders

• Print up contracts and change orders

• Reconstruct filing system and filing

• Special projects as assigned such as reorganize paperwork storage room

Temp Agency Employment 1995-1998

Companies temp for: Oracle, Irish Construction, Earthlink, Kelly Commercial Loan

Services

• Accounts Payable (500-3000 invoices)

• Collections (5,000,000)

• Payroll (ADP)

• Accounts Receivable (to 145,000,000)

• Filing and General office duties

• Pulling credit and processing commercial loans for approval

Education: One year Heald Business College (certification accounting), Two years Contra Costa

College (accounting and medical )

Contact this candidate