Administrative Assistant Executive

Linda T. Marsh *********@*****.***

**** ****** ***** *** ***** 703-914-

8991

Annandale, VA 22003

___________________________________________________________________________________

EDUCATION

Fairmont State College, Fairmont, West Virginia

Associate of Arts Degree, Secretarial Science

PROFESSIONAL EXPERIENCE

Legal Secretary/Administrative Assistant

Friedlander Misler, PLLC November 2010 to May 2011

Supported Managing Partner, Partner and two Associates in the practice areas of real

estate transactions, trusts and estates in a boutique law firm.

Keep abreast of issues and maintained contact with clients while Managing Partner was

away.

Performed personal tasks for the Managing Partner.

Utilizeed strong organizational skills and multi-tasked to maintain workload in busy

office.

Gathered documents for loan transaction closing binders and coordinated with loan

officers when necessary.

Conducted research and obtained certificates of organization and good standing for new

entities.

Confidential Staff Assistant

The Segal Company, Washington, D.C. October 2007 to September 2010

Served as the Confidential Staff Assistant and primary administrative support to the two

top officers of the Washington, D.C. office of The Segal Company (Segal). The

Company has 19 offices throughout the country.

Maintained both officers’ appointment calendars, interfacing with the President, other top

officers, consultants, and clients to assure a smooth workflow.

Managed quarterly multiemployer leadership meetings chaired by one of the officers,

including meeting materials, logistical arrangements, confirmation of participant

attendance, catering, and reconciliation of meeting invoices.

Received, handled and transmitted confidential messages, information and materials in an

appropriate manner.

Processed consultant/actuarial reports and sent to clients and their Trustees.

Handled extensive travel arrangements – domestic and international – in accordance with

written organizational policies. Prepared travel/out-of-pocket expense invoices for

clients and Segal.

Generated correspondence via e-mail and regular mail and maintained files.

Worked with staff at various levels within the organization to set up meetings and

coordinated travel, materials, and agendas; used Outlook appointment feature for in-

house appointments.

Transcribed meeting notes, client invoices and plan documents from shorthand and

transcription equipment.

Entered all time for one of the officers and prepare, from dictation or drafts, all client

billings.

Maintained pending file for use in meetings with the two officers, and performed internet

research.

Legal Secretary/Administrative Assistant

King & Spalding, Washington, D.C. April 2007 to October 2007

Transitioned from DLA Piper to King & Spalding with Partner and Associate to

Government Advocacy Group. See responsibilities below.

Legal Secretary/Executive Assistant

DLA Piper US LLP, Washington, DC October 2004 to March 2007

Served as Executive Assistant to a Senior Partner – a top lobbyist and former U.S.

Department of State official in this second largest global law firm in the legislative group.

Also served as assistant to an Associate working closely with the attorney. The Federal

Affairs Practice represented many major corporations in all facets of the legislative and

regulatory practice, as well as officials in the executive branch.

Reviewed, printed and prioritized all e-mails and performed extensive internet research.

Performed Political Action Committee (PAC) activities such as submitting requests to the

firm’s PAC and maintaining status of requests; coordinated fundraisers, arranged fundraisers

within the firm for a congressional member, and attended firm PAC meetings with attorney’s

fundraiser requests when attorney was preoccupied.

Requested and coordinated meetings with countless Senators and members of Congress,

executive branch and regulatory officials, members of the diplomatic corps and their staff,

including golf outings, and maintained friendly relationships with congressional schedulers,

assistants and other staff; possessed major knowledge of congressional committees, their

chairpersons and members, which was critical to clients.

Performed all aspects of scheduling, calendar, transportation, and communications for

Partner, including all business and social invitations for this high-profile Washington, D.C.

socialite.

Kept Partner apprised of critical issues with clients and practice group at all times.

Coordinated various aspects of attorney’s time and billing and performed heavy volume of

filing.

Legal Secretary, Legislative Practice Group

Winston & Strawn, Washington, D.C. June 1993 to October 2004

Provided assistance to one Partner (head of the practice group) and his Associate in the

Legislative Practice Group of this 450+ lawyer worldwide firm. The two attorneys, also

registered lobbyists, worked with major corporate clients and coalitions on matters such as

airline competition, social security user fees, ground transportation legislation, and employee

benefits.

Liaised with Congressional members and staff, Administration officials, regulatory officials,

and had direct contact with clients; interfaced, on a regular basis, with the firm’s

Environmental and Communications groups when matters pertained to certain legislation or

regulatory issues.

Performed research via the Internet or in the firm’s law library pertaining to introduced

and/or enacted legislation, status of bills and regulatory updates of importance to clients.

Performed heavily-involved duties in the firm’s Political Action Committee, drafting from

scratch four PAC newsletters to partners in all firm offices resulting in numerous new PAC

members, thus assisting the firm’s ability to better support the clients on Capitol Hill;

arranged for luncheons, meetings, briefings and coordinated fundraisers or “meet and greets”

with congressional members; and drafted lobbyist filings.

Administrative Assistant

Charles E. Smith Companies, Arlington, VA November 1987 to May 1993

Served as primary assistant to the General Counsel in this real estate corporation of

approximately 2200 employees, who reported directly to the Executive Vice President, the

President of Charles E. Smith Management, Inc., and the President of Charles E. Smith

Construction, Inc. This involved direct coordination and communication with the above and

their staffs on a day-to-day basis.

Planned and organized the company’s executive retreat and monthly meetings of the

Executive and Management Committees; routinely organized management social functions.

Acted as the office manager for the Office of General Counsel, including supervision of the

support staff and temporary personnel and developed and implemented cost-cutting

measures for department personnel.

Maintained accurate and up-to-date data for the department on major company projects,

entities represented and outside counsel for these entities.

Planned and scheduled agendas for departmental staff meetings; attended staff meetings and

drafted minutes of same.

Researched and drafted year-end audit statements and assisted with preparation of group’s

annual budget; reviewed operating statements.

Reviewed and approved invoices, compiled and prepared monthly attorney billing, and daily

timesheet records.

Coordinated workflow; organized master legal and general files; scheduled appointments;

and purchased office equipment.

Note: The Office of General Counsel was abolished in the late 1990’s when Archstone

purchased most divisions of the Companies.

Legal Secretary/Administrative Assistant

Vedder, Price, Kaufman, Kammholz & Day June 1978 to

October 1987

Served as Legal Secretary to one capital partner and another partner of this then 300-

lawyer firm. Also served as Administrative Assistant to an industry group client, The

ERISA Industry Committee, which consisted of 122 major Fortune 500 companies.

Monitored daily Congressional Records and Federal Registers for status of regulations

and legislation.

Prepared all materials and logistics for quarterly member and Board of Directors’

meetings, and maintained all membership and committee/task force lists.

Attended Congressional hearings, tax legislation meetings, etc., and had frequent

communications with clients concerning Capitol Hill activities

Participated in lobbying effort in 1980 on multiemployer plan legislation.

Note: The Washington, D.C. office was abolished around the early 1990’s.

Specific Experience:

Word; WordPerfect; Windows; Windows Office; Microsoft Outlook; good knowledge of Excel and

PowerPoint; shorthand and typing 85 to 100wpm; and various time and billing software programs.

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