Sales Administrative Assistant

BETH WINSTANLEY

Sterling, VA ***** • 571-***-**** • ************@*******.***

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EXECUTIVE ASSISTANT

Software, IT Consulting, Defense & Banking Industries

Senior Administrative professional with extensive experience in executive support and office administration.

Background includes a specialization in sales and operations with expertise in project management. Earned a

reputation for managing complex assignments and multiple competing priorities in deadline driven environments.

Qualifications include:

• Calendar Management • Timesheet Management

• Reports & Presentations • Meeting & Event Planning

• Expense Report Management • Process Improvement

• Office & Records Management • Organization Efficiency

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TECHNICAL SKILLS

Proficient in Microsoft Office 2007 (Word, Powerpoint, Outlook and Excel), Salesforce.com, Live Meeting,

WebEx, Deltek Costpoint, Deltek’s Time and Expense, Windows XP Professional, Windows 7, Windows NT,

Concordance (Recruiting Database), Framemaker 4.0 and 5.0, Harvard Graphics

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PROFESSIONAL EXPERIENCE

Deltek Inc., Herndon, VA 8/06 – 4/11

Executive Assistant (4/10 – 4/11)

Supported the Executive Vice President (EVP) & General Manager (GM) for the Govcon, a $40M business unit

specializing in government contracting software.

• Managed calendars via Outlook; planned and arranged meetings and events; screened and routed incoming

calls and email; resolved time sensitive matters requiring discretionary judgment and confidentiality.

• Gathered meeting data/presentations and provided bound copies for client or internal meetings.

• Managed the organization chart including the addition of new hires and changes in staffing.

• Reconciled monthly and/or by-trip expenses in compliance with company guidelines.

• Gathered Quarterly Business Review data consolidated into an Adobe Acrobat file.

• Maintained and tracked client files

• Produced memos, external correspondence, internal communications, and assisted with proposals.

• Created presentations for annual sales kickoff meetings and annual user conferences.

Sr. Sales Operations Analyst (1/09 – 3/10)

Collaborated with the EVP and GM of the Govcon Business Unit with special projects, including sales reporting

and the logistical setup and coordination of sales operations meetings. Served as backup to the Executive Assistant.

• Provided updates to the sales organization chart for headcount purposes against sales revenue.

• Developed an operations manual for staff that highlighted the different departments and roles involved in

the sales process.

• Served as Auxiliary RFP Manager; formulated official documents as per client RFP/RFI/RFQ request.

• Formatted a pricing guide and updated pricing calculator in Excel.

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Beth Winstanley • 571-***-**** • ************@*******.***

Sr. Sales Administrative Assistant (8/06 – 12/08)

Supported over 40 Regional Sales Managers, Account Managers and Client Sales Consultants in the production of

proposals for clients. Served as backup to the Executive Assistant.

• Developed company software calculator for all proposals both in US dollars and foreign currencies.

• Prepared product presentations and customized "WebEx" sessions for client demos.

• Supported the Contracts Department with License Agreements ranging from processing, payments and

through accounting.

• Supported the Vice President of Alliances with the processing of software work orders

Starpoint Solutions, Reston, VA 8/05 – 8/06

Office Manager

Provided diverse administrative support to 10 staff members and over 100 consultants.

• Partnered with the Branch Manager to create PowerPoint presentations to clients and prepared weekly FTE

reports to retrieve Profit/Gross Margin metrics.

• Collected all overdue client invoices to ensure timely payment of services rendered.

• Collected consultant timesheets consolidated into a summary report for payroll; approved on-line timesheet

submissions for reporting requirements to the corporate office.

• Accountable for client billing.

• Managed the company database and office home page; screened incoming online submissions of mail,

resumes and written inquiries.

Princeton Information 7/96 – 8/05

Sr. Sales Administrative Assistant

Responsible for the overall administrative duties of a fast-growing consulting firm. Supported over 30 staff

members and 400 consultants. Accountable for timesheet collection and reporting in addition to client billing.

• Ensured all consultants’ on-billing numbers reports were kept up-to-date.

• Routed incoming resumes to the appropriate recruiter; ensured marquee accounts were handled

appropriately.

• Developed and maintained a consultant’s personnel file from inception to end of assignment.

• Collaborated with client to ensure that all consultants’ time was billed and paid.

PREVIOUS RELEVANT EXPERIENCE

Lockheed Martin, Stanley Martin Companies, Honeywell, Dominion Federal Savings & Loan (defunct), US

Geological Survey.

EDUCATION

A.A.S., Administrative Assistant Specialization, Northern Virginia Community College

CERTIFICATIONS

Certified Facility Security Officer

PROFESSIONAL AFFILIATIONS

Association of Executive & Administrative Professionals

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