Manager Administrative Assistant

SYLVIA I. PAREDES ****

New Haven Road, Sacramento CA 95815

********@***.*** 916-***-****

/ 916-***-**** cell

OBJECTIVE Seeking stability and a position in a supportive,

administrative role with compensation, growth, and opportunity

commensurate with my skills and abilities

SKILLS

. Microsoft Word & Excel; WordPerfect, Outlook, Internet; Deltek

Vision; Constructware

. 10-Key by Touch; Type 84 WPM

. Fluent in Spanish

EXPERIENCE:

Administrative Assistant to Studio Manager for Architectural Firm's K-12,

Higher Education, Healthcare & Civic/Commercial Projects

. Draft contracts & amendments for professional services; upon

approval, procure executed copies; scan into electronic file;

log; distribute

. Prepare pay applications & change orders for submittal to the

Division of the State Architect: fill out forms; procure &

attach back up information; scan; log; distribute; follow up on

diary system

. Process requests for proposals, requests for information and

construction submittals, both manually & on Constructware:

receive request, date stamp; log; distribute to project

architect or appropriate consultant; provide response &

instruction to general contractor

. Edit specifications in project manuals; organize electronic

files with uniform labeling system; scan drawings; ship

documents & drawings via UPS system

Legal Secretary for Chief Counsel of a Hardware/Software Provider to the

California State Lottery involved in Litigation

. Transcribe, organize & file confidential documents

Office Manager for Workers' Compensation Defense Firm, overseeing Day-to-

day Administrative Functions

. Hire, train & supervise secretarial & clerical staff

. Maintain confidential human resources files; conduct staff

reviews; payroll

. Payables; receivables; general ledger posting; prepare quarterly

reports; collection of delinquent accounts

. Prepare agenda for monthly managerial meetings; conduct monthly

staff meetings

. Implement & maintain office organization & case filing systems

Executive Assistant for Research & Development, Lawyers Professional

Liability, Construction & Bond Departments of Insurance Brokers

. Process insurance applications, issue policies, endorsements,

binders & certificates

. Prepare quarterly reports; collection of delinquent accounts

. Coordinate & schedule conferences & travel accommodations for

clients & senior management

. Chair Cost Containment Committee

Case Assistant for Environmental Law & Bankruptcy Units of a Law Firm

. Organize, file & maintain legal documents & pleadings

Calendar Clerk/Backup Receptionist for Workers' Compensation Defense Firm

. Set depositions & medical/legal evaluations; arrange for court

reporters & interpreters

. Keep master calendar

. Translate documents

. Handle switchboard with 30 incoming lines

EMPLOYMENT HISTORY

07/10 - 09/10 Stafford King Wiese Architects, Architectural Firm -

Sacramento CA

01/95 - 06/98 High Integrity Systems, Inc., Software & Hardware provider

to California State Lottery - Sacramento CA

06/93 - 10/94 Grainger & Vigil, Workers' Compensation Defense Firm, San

Mateo CA

04/90 - 06/93 Alexander & Alexander, Inc., Insurance Brokers - San

Francisco CA

09/89 - 04/90 Brobeck, Phleger & Harrison, Law Firm: Environmental Law

& Bankruptcy Units - San Francisco CA

09/81 - 09/89 Laughlin, Falbo, Levy & Moresi, Workers' Compensation

Defense Firm - San Francisco CA

EDUCATION

1987 - 1989 University of San Francisco, School of Law -- San

Francisco CA [no degree]

1983 - 1987 University of California, Berkeley -- Berkeley CA [B.A.

Social Sciences / Spanish]

1978 - 1982 Cathedral High School -- San Francisco CA [Diploma]

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