Customer Service Accounts Payable
Resume:
Mary Fletcher
Stafford, Va. 22554
*******@***.***
Objective:
With over ten years in back office administration and accounting experience I am looking for a
company that will be able to utilize my current skill base while allowing me to grow within the
organization.
TECHNICAL SKILLS:
• Microsoft Word
• Power Point
• Excel
• Access
• Outlook
• Baan
• Costpoint
• Deltek
Experience:
June 2009 – Present Unemployment
June 2007 – June 2009 AgustaWestlandBell, LLC (AWB)
Reston, Va
I currently work for a DOD helicopter-contracting firm as the primary Accounting Specialist. My
primary duties are listed below.
Accounts Payable Specialist:
• Process full cycle accounts payable
• Review vendor/contractor invoices for accuracy/approval and enter data into Deltek Costpoint
• Applies knowledge of sales & use tax guidelines (as prescribed by AWB)
• Match purchase orders to invoices and maintain PO log
• Review and edit Employee’s expense reports to ensure compliance with company policies
before receiving payment.
• Maintain monthly travel account.
• Pull and prepare all back up support documentation and mail out checks
• Track credit card activity and maintain spreadsheets using Excel
• Balance Corporate American Express card monthly
• Maintain contact with vendors on a daily basis
• Reconcile vendor statements and post journal entries
• Process Foreign Currency payments monthly
• Process yearly 1099’s
August 2003 – June 2007 Centex Homes-Builder
Chantilly, VA
During my time at Centex homes I worked in three roles in the organization. This allowed me to grow
my knowledge base while helping the company achieve their goals. The three roles are described in
more detail below
.
Accounts Payable Specialist:
• Inputting data in system from vendors invoices and schedule "C" for payment.
• Checking PPR for approval on work done out in the field.
• Editing expense reports and contractors invoices for payment.
• Maintained relevant policies and procedures for accounts payables, purchasing and travel.
• Pull and prepare all back up support and mail out checks.
• Customer Service.
Settlement Associate:
• Check construction backlog reports to schedule PSO and Settlements/Dates.
• Must follow 21-Day timeline flowchart for PSO & Closing dates.
• Make calls to customer 40-45 days prior to closing (no less than 30) to give verbal notice.
• Follow up with written confirmation to purchaser.
• Copy letters to sales, construction, field manager, construction manager, Title Company,
lender and realtor.
• Update system with PSO and settlement dates and times.
• Lot files are maintained to keep track of received closing package items i.e.:
• RWC Booklet, termite certificate, house surveys, occupancy permits and house keys.
• Prepare for and attend weekly processing meeting.
• Update system with outside lender information, loan processing and approval.
Office Manager:
• Take care of Customers.
• Flow of information, phone calls, mail, deliveries
• Outgoing Mail: prepare – maintain postage meter and funds
• Incoming Mail: mail is to be date stamped each day and directed to appropriate staff.
• Federal Express:
• Outgoing prepare, outgoing fed ex goes overnight priority unless told differently.
• Deliveries:
• Incoming: Date stamp and alert the recipient immediately
• Supervise inventory, check on supplies, order as needed, this includes all items to keep the
office functioning,
• Ordering and maintaining supplies for general office, lounges and work stations
• Creating and maintaining files for office supply accounts
• Invoices for supplies – review, verify, and forward to Controller for final approval
• Maintaining Office Building:
Aug 2000 - July 2003 Baan/Invensys Company
Herndon, VA
Accounts Payable Specialist:
• Code general ledger, process, and audit invoices and expense reports.
• Prepare weekly cash reports, disbursements and reconcile cash and customer accounts.
• Responsible for cutting checks for vendors, voids, stop payments
• Pull and prepare all back up support and mail out checks
• Prepare and process wire transactions
• Prepare invoices for PO’s (Purchase Order), linking PO’s to invoices for payment.
• Prepare annual VAT recovery filing for Canada and European Countries
• Maintained relevant policies and procedures for accounts payables, purchasing and travel.
• Customer Service
• Interact with management and site personnel to assure accuracy of accounting information
including, but not limited to, accounts payable processing.
• Assist accounting personnel to meet processing payment deadlines.
• Compile and maintain accounts payable records by performing the following duties.
• Audit invoices that are submitted by the operating divisions for payment.
• Print all accounts payable reports and maintain all accounts payable files.
• Answer all vendor inquiries.
• Other duties as assigned.
July 1999 - Aug 2000 AHC Manassas, Va
Workers Comp. Clerk
• Calling on worker comp claims, get correct information for billing.
• Collect money from carrier for hospitals.
Sept 1997- June 1999 Keyboard Communication, Inc
Manassas, VA
Secretary/Secretarial Assistant
• Provide secretarial support for Lockheed Martin management, which includes typing,
scheduling meetings and organizing conference room schedules.
• Maintaining files, copies, answering phones send/receive faxes and organizing and distributes
internal mail for LMFS management.
• Welcome and escort new hires to Management.
Jan 1995 - May 1997 Commonwealth Communication. Manassas, VA
Switch Board Operator:
• Provide message service for Lockheed Martin.
• Answer telephones for the Message Center.
• Provide requested information, route calls and handle emergency procedures as required
Contact this candidate