Administrative Assistant Sales

Janene Reyes-Kennedy

**** ****** ***** 832-***-****

Lindale, Texas 75771

abh4c6@r.postjobfree.com

Executive Administrative Assistant

High energy professional with over ten years of experience managing

business relations and special projects at the executive and senior

management level. Served as primary point of contact for and liaison

between management team, sales team, personnel, clients, and vendors.

Maintained excellent written and oral communication skills, problem

resolution abilities, and a high level of confidentiality. Equally

effective in supporting sales management and marketing departments.

Professional Experience

Superior Energy Services, Houston, Texas

Executive Administrative Assistant (2008 - 2009)

. Provide executive-level administrative support to the Vice

President/General Manager and several direct reports with a demonstrated

ability to improvise, improve procedures, and meet demanding deadlines.

. Schedule and organize complex activities such as meetings, travel, and

department activities for all members of the Senior Management Team.

. Design and prepare general correspondences, memos, charts, tables,

graphs, visual presentations, etc.

. Welcome and host visitors, preparing conference rooms, handling

accommodations, arranging tours, etc.

. Act as scribe in meetings. Prepare and post meeting minutes.

. Organize and prioritize large volumes of information and calls; cover

reception and telephone duties in absence of receptionist.

. Work independently and within a team on special nonrecurring and ongoing

projects. Act as a project manager for special projects, at the request

of the Manager, which included: planning and coordinating multiple

presentations, disseminating information, and organizing company wide

events.

. Liaison between all impacted departments to ensure proper communications

and reporting practices.

. Organize the details of special events, travel arrangements, corporate

agendas and itineraries.

. Direct business relations and distribution of company literature to

stimulate client interest and sales leads.

. Process monthly expense reports reflecting supporting documents and

budget code indexes.

. Collaborate with departmental managers on weekly postings for master

reports to facilitate the accurate and timely writing, editing, and

preparation of final copy from draft to distribution.

Redeye Technology Solutions, Burnsville, Minnesota

Executive Administrative Assistant (2000 - 2008)

. Provide executive-level administrative support to the CEO and several

direct reports with a demonstrated ability to improvise, improve

procedures, and meet demanding deadlines.

. Maintained calendars for four top-level executives.

. Liaison between all impacted departments to ensure proper communications

and reporting practices.

. Plan and coordinate corporate luncheons and develop presentations for

related on- and off-site meetings.

. Organize the details of special events, travel arrangements, corporate

agendas and itineraries.

. Direct business relations and distribution of company literature to

stimulate client interest and sales leads.

. Manage capital purchases, direct vendor relations, generate and maintain

equipment tracking records.

. Process monthly expense reports reflecting supporting documents and

budget code indexes.

. Collaborate with departmental managers on weekly postings for master

reports to facilitate the accurate and timely writing, editing, and

preparation of final copy from draft to distribution.

Walman Optical Company, Minneapolis, MN

Executive Business Development Assistant (1999 - 2000)

. Provided executive-level administrative support to the Vice President of

Business Development and staff.

. Solely created the safety eyewear catalog, direct mail pieces and product

brochures for marketing campaigns.

. Organized quarterly trade shows, yearly national sales meetings, and

other company events.

. Main customer contact for billing and invoices.

Paper Magic Group, Incorporated, Minneapolis, MN

National Business Development Assistant (1997 - 1999)

. Provided executive-level administrative support to the National Director

of Sales and staff.

. Responsible for creation and implementation of Plano-grams for large,

national customer accounts.

. Planned and executed national and international trade show booths for

large venues.

. Prepared and submitted all travel/expense reports for sales department.

. Generated bi-monthly sales forecasts and reports for each account

manager.

Braun Intertec/Merrill Corporation, Bloomington, MN

Marketing Assistant (1996 - 1997)

. Provided receptionist support for the Environmental Testing office.

. Promoted to Marketing Assistant after three months.

. Assistant for Director of Marketing and staff.

. Organized marketing pieces for potential clients.

. Managed schedules and correspondence for department.

Computer Skills

Windows 9x/NT/2000/XP Lotus Notes

Professional/Vista /7

Microsoft Office Professional 2000, Visio

XP and 7

Microsoft Outlook/Outlook Express QuarkXpress

Microsoft PowerPoint Adobe PageMaker

Microsoft Access Adobe Publisher

Microsoft Excel Adobe Illustrator

Microsoft Word Act!

Microsoft Project AS400

Education

Dakota County Technical College, Rosemount, MN

8/2002 - 12/2006

Attended evenings. Curriculum focus on Associates of Applied Science in

Marketing and Computer Science.

Montgomery County Community College, The Woodlands, Texas

8/2007 - 6/2008

Attended evenings. Curriculum focus in Marketing, Japanese and Chinese

languages.

Contact this candidate