High School Administrative Assistant
Resume:
Laura L. Witt
Louisville, KY *0207
Home 502-***-**** Cell 502-***-**** Work 502-***-****
*****.****@*********.*********.**
************@*****.***
Summary
. Administrative Assistant with 17 years' experience at the University
of Louisville
. Experience as the enrollment clerk a large Jefferson County Public
School (JCPS) high school in the counseling office
. Expertise in composition of correspondence, transcription of
correspondence, manuscripts, abstracts, and grants
. Excellent computer skills in MS Word, Excel, PowerPoint, GroupWise,
Infinite Campus, and Microsoft Outlook Web Access
. Strong interpersonal and communication skills, and the ability to
problem solve
. Major strengths are being able to multi-task, excellent computer
skills, great organizational skills, the capability to coordinate
large events, and a team player.
Professional Experience
Secondary School Records Clerk, Ballard High School
JEFFERSON COUNTY PUBLIC SCHOOLS
April 2007 - Present
. Enroll all new students
. Withdrawal students
. Re-enroll temporary withdrawal students, and reinstate schedule of
classes
. Maintain records for 1878 students
. Prepares requests for records which include: sending transcripts,
verification letters that include verification of age, attendance,
mailing address, and graduation data
. Data entry for all student enrollments
. Prepare reports for the Board
. Maintain database of past school admissions for all out of district
students for testing accountability
. Enter immunization and health information for all students
. Corresponds with parents and other institutions in order to keep all
records up-to-date, complete, and accurate
. Proctor and supervise ACT test
. Parent Portal on-line computer grades first response. E-mail access
codes and unlock parent computer accounts
. Prepares records of graduates to be sent to Pupil Personnel and in-
district schools
. Distribute and enter all transportation codes for all students at
Ballard
. Supervise office aides in counseling department
. Perform other duties as assigned by the Principal and Assistant
Principals
Medical Transcriptionist
LOUISVILLE METRO TRANSCRIPTION
March 2009 - July 2010
. Medical transcription from home, 9-12 hours per week
. Transcription for local neurosurgeon
. Experience in other areas: plastic surgery, general surgery
. Format H&P's, patient chart notes, letters to physicians
. Type 60 wpm
UNIVERSITY OF LOUISVILLE - EMPLOYED FROM 1990 - 2007
Administrative Assistant, Department of Surgery, Division of Plastic
Surgery,
April 2003 - April 2007
. Provide administrative support for five plastic surgery
faculty
. Medical transcription for all faculty. Type 65 wpm
. Serve as Coordinator for plastic surgery resident program
. Maintain and schedule meetings for faculty members
. Keep CME credits for five full-time faculty and 35 clinical
faculty
. Maintain CV's, and other confidential material
. Coordinate travel for faculty and residents, both national
and international
. Responsible for typing abstracts, manuscripts, and grant
applications
. Type and distribute call schedules for both faculty and
residents
. Schedule and send out notifications for weekly grand rounds
conferences, journal clubs, schedule fresh tissue
dissection labs
. Coordinate national and international meeting registration,
airline, and reimbursements
. Coordinate a yearly graduation dinner and ceremony for
senior residents. Coordinate a yearly resident orientation
. Coordinate two resident interview days
. Oversee the ranking and match process for the plastic
surgery residency program
. Oversee all compliance training for faculty and residents
. Coordinate and direct the site visit for the Plastic
Surgery Program accreditation
. Attend monthly Graduate Medical Education Meetings
implement any policy changes and report all to Program
Director
. Attend monthly Coordinator's meetings
. Implement and train residents and faculty in new residency
database, New Innovations
. Attend training classes and implement changes, in database
and keep it up-to-date
. Supervise other secretaries during special events
Administrative Secretary, Department of Surgery, Division of Transplant
Surgery,
March 1994-April 2003
. Provided administrative secretarial support for three
transplant surgery faculty members
. Transcription, typing correspondence, grant applications,
manuscripts, book chapters, application for local and
national professional organizations
. Prepared slides for presentation using PowerPoint
. Conducted literature searches and retrieved articles from
the medical library
. Route and distribute mail, order laboratory supplies
. Scheduled meetings, conferences, and dinners
. Coordinate monthly transplant conference speaker itinerary;
coordinated press conferences and interviews with news
media during first hand transplant at Jewish Hospital
. Coordinated transplant surgery schedule using Palm Pilot
. Coordinated travel schedules, conference registration,
airline and hotel reservations, reimbursements,
international travel
. Maintained CV
. Kept record of all CME credits, and other certifications
for faculty members
. Recognized as part of the "Team Behind the First Hand
Transplant" - January 1999.
Administrative Secretary/Floater - Department of Surgery,
July 1992-March 1994
. Provided administrative secretarial support for one general surgery
faculty
. Transcription, typing correspondence
. Filing, routing and distributing mail
. Scheduling meetings and conferences, coordinated travel arrangements
. Literature searches and retrieving references at the medical library
. Prepared CV's and other material via computer
. Relieve on switchboard
. Served as backup to all secretarial staff in the Department of Surgery
. Served as backup to the Residency Coordinator
. Assisted in residency interview days
. Data entry of surgical logs for 30 general surgery residents
Clerk Senior - Temporary Services / Human Resources
August 1990 - July 1992
. Calculated time cards for 45-70 temporary employees on a
weekly basis
. Payroll
. Data entry
. Composed and distributed quarterly newsletter
. Distributed evaluations to temporary employees and
departments
. Ordered supplies
. Supervised student workers
. Relieve on switchboard for Human Resources
. Accepted applications
. Filled in as backup placing temporary employees in
positions with the University
. Served as backup with payroll
. Served as backup to Information Processor in billing and
inventory
EDUCATION:
Sullivan College of Business - Louisville, KY
Medical Secretary
Diploma
Graduated Summa cum Laude
May 1990
Waggener High School - Louisville, KY
General studies with a focus on business
Diploma
May 1987
REFERENCES FOR LAURA WITT:
1. Jim Jury, Ph.D.
Principal
Ballard High School
6000 Brownsboro Road
Louisville, KY 40222
***.****@*********.*********.**
2. Terri Sgro
Supervisor and Senior Counselor
Ballard High School
6000 Brownsboro Road
Louisville, KY 40222
*****.****@*********.*********.**
3. Megan Weigle
Freshman Counselor
Ballard High School
6000 Brownsboro Road
Louisville, KY 40222
*****.******@*********.*********.**
4. Mike Carter
Senior Counselor
Ballard High School
6000 Brownsboro Road
Louisville, KY 40222
****.******@*********.*********.**
REFERENCES Continued:
5. Gordon R. Tobin, M.D.
Professor and Supervisor
Department of Surgery
Division of Plastic and Reconstructive Surgery
University of Louisville
Louisville, Kentucky 40292
******.*****@**********.***
6. Anne Weimer
Office Manager
Department of Surgery
University of Louisville
Louisville, Kentucky 40292
****.******@**********.***
7. Marty Kaelin
Louisville Metro Transcription
2210 Goldsmith Lane
Louisville, Kentucky 40218
***************@****.***
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