Administrative Assistant Project Manager
Resume:
Phone (***)
tiffany_ortiz84@y
ahoo.com
Tiffany Ortiz
Summary of All Microsoft Office Programs
Qualificatio Acrobat Reader
ns Quick Books
Portal J
Great Plains
Iron Mountain
Lotus notes and State of New Mexico emailing systems.
Ability to type 52 words a minute.
Organizational and Prioritization Skills
Ability to multi-task
Strong verbal and written communication skills.
Excellent phone etiquette
Ability to work in a team or individually as necessary.
Bilingual
Education August 1999 to May 2002
Espanola Valley High School
September 2004 to Current Northern
New Mexico College
Major: Business Administration
Professional
experience
January 2010 to July 2010
Pro2Serve Inc
Administrative Assistant II
Provided administrative support to Pro2Serve and/or
clients
Composing and typing routine and non-routine
correspondence
Copying correspondence or other printed matter
Filing correspondence and other records
Transcribing dictation from voice recordings
Other miscellaneous clerical duties assigned
Composed binders of information throughout project and
upon completion of the project.
Read through both aerial and blue print drawings and
maps of buildings
July 2009 to October 2009 Compa
Staffing Industries
Administrative Assistant IV
Assisted on completion and closing of PM and Corrective
work packages. Entered and updated Craft comments in
CMMS.
Created and updated flowcharts and task charts for
weekly work schedules. Worked closely with Scheduling
and Planning staff for weekly craft assignments.
Printed following month's packages to be planned.
Packaged Critical and Non-Critical facility packages
for storage and or destruction. Closed out backlog work
packages and maintained excel spreadsheet log of
progress
Assisted with other Administrative duties as requested
by Supervisor
January 2008 to November 2008 KSL
Services, Los Alamos, NM
Administrative Assistant IV
Maintained TLD monthly distribution. Weekly and Daily
Payroll Time Entry. Vehicle Custodian; Maintained
receipts and Government vehicle and key check out.
Maintained and organized Supervisor Calendar.
Scheduling and Announcement of meetings.
Generated a variety of internal and external
correspondence, reports and forms. Created and
maintained filing system. Created Weekly work packages
for Craft field Employees
Handled Procurement. Maintained related records and
documents. Maintained Office Supplies, Answered Phones,
Distributed Mail and all other secretarial duties
May 2005 to December 2007 Akal Security Inc., Espanola,
N.M
Accounts Receivable Office Administrator
Handled daily deposits and adjusted payments to client
invoices. Communicated with field offices to correct
any errors in billing. (Overpayment, underpayment,
collection of outstanding balances.)
Responsible for Credit Card Transactions, EFT Payments,
Miscellaneous Deposits, and other transactions that are
handled by our department. Processed Electronic Fund
Transactions, highest processed transaction of
25,000.00.
Assisted group office with budget, made any
arrangements for any casual or part time help, ordered
all supplies for the group. I used customer feedback to
improve work processes and I maintained a well
organized office area. Provided guidance and
interpretation of policies and programs concerning
accounting and finance functions
Established and maintain procurement file, prepare
folder, long in cards for record purposes database
input, review documentation submitted with purchase
request for adequacy, clarity, and compliance with
laws, regulations, policies, procedures and as
necessary assisting requestors in preparing adequate
supporting documentation such as specifications issuing
solicitations to produce an accurate finished product,
sole source justifications. Receiving proposals,
ensuring adequate price analysis were performed,
conducting negotiations of prices and terms and
conditions. Performed all follow up and expediting,
close out all of the orders and communicate effectively
both orally and in writing. Kept customers informed on
an appropriate, continuous basis and exercised good
interpersonal skills
Trained seasonal employees. Daily contact with client.
Coordinating meetings with clients and other Department
supervisors. Along with these duties I performed all
tasks required for my position as the Office
Administrator
January 2005 to May 2005 Dept. of
Transportation, Santa Fe
(Temporary Position)
Financial Administrator
Data entry, inputted into their Financial Management
System, (FMIS) Adjustments to client file (Address
changes, phone numbers, etc.
Processing monthly utility vouchers that that had
already been processed and paid.
Responsible for the filing of all vouchers, keeping
them updated and in chronological order. Daily
interaction with field staff and clients.
Created and distributed purchase orders for management
and field staff. Employee Reimbursements
Created folders for each of our clients. (Utility
providers, Stores, etc.) Inventory of field equipment
(Monthly task)
Answering phones, faxing, printing, and making sure
that all personal paper work be placed in the secure
designated area before leaving for the day
January 2003 to December 2004 Rio Arriba
County Assessor's Office
Field Appraiser
Field Appraisals made it possible to gain correct value
to the parcel or home in question. It was then entered
into the Triadic system was a correct value was
calculated.
Filed owner cards according to specific Section,
Township, and Range.
Checking taxes owed or paid in the Triadic system that
was used throughout the County Annex. Created a folder
for each county resident by Section, Township, and
Range. Contents included: Owner card, deed, any land
surveys portioning to that particular parcel of land.
Daily interaction with tax payers, and County
Officials. Data Entry, Answered phones
Blueprinting of Section maps when requested by a tax
payer or Abstract company. Gained knowledge of mapping
and zoning throughout the County. Researched title
information
References
Gerard Martinez:505-***-****
Project Manager II, Pro2Serve Technologies, Los Alamos,
NM 87544
Kenneth Gallegos: 505-***-****
District 5 Supervisor, NM Dept. of Transportation,
Santa Fe, NM 87507
Arthur Rodarte: 505-***-****
Rio Arriba County Assessor, Rio Arriba County
Assessor's Office, Espanola, NM 87533
Contact this candidate