Manager Administrative Assistant
Resume:
Michele L. Rayner
Menlo Park, CA 94025
*********@*****.***
__________________________________________________________________________
Highly developed and motivated administrative professional with experience
in a variety of environments. Strong organizational and detail oriented
abilities with excellent communication skills. Connects exceptionally well
with clients to resolve issues; a passionate team player who is extremely
capable of working independently. An energetic and creative individual with
an entertaining sense of humor.
EXPERIENCE
KELLY SERVICES contracted at DEPOMED, INC., Menlo Park, CA
2/2010-08/2010;
Temporary Position; Receptionist 10/2010-11/2010
Responsible for greeting and announcing visitor's arrival, issue
security badges, answer and screen all incoming calls and relay
information clearly to employee. Provide typing, copying or postage
services, security details, conference room scheduling and additional
diverse responsibilities.
. Complied with regulatory and quality assurance procedures and policies
. Assisted with management of petty cash, postage meter, FedEx shipments
local and international
. Coordinated the preparation, sending and tracking of investor packets
and press releases
. Maintained professionalism at all times; able to communicate
effectively with international callers and visitors
BERKELEY HEARTLAB, INC., Burlingame, CA
10/2006-07/2009
Office Manager
Supervised overall function and security of the front reception and
office building which included all areas of building maintenance and
landscaping, office supplies, document storage and disposal. Managed
and trained receptionist for the front reception area which included
specialized computer programs, postage machine and copiers, security
details, conference room scheduling and additional diverse
responsibilities.
. Managed on-site construction and on-going remodel projects for
building renovation
. Processed all BHL expense reporting and cost center support; assisted
A/R with invoicing
. Ordered business cards, name badges and additional items as needed
for all employees
. Effectively communicated with all employees regarding roster, weekly
events or building issues
. Developed and cultivate strong working relationships with vendors
. Maintained conference room calendars and event management including
proposal planning, menu/vendor selection, on-site management and day
of event deadlines
AMERICAN INDIA FOUNDATION, Santa Clara, CA
03/2006-10/2006
Office and Events Manager
Managed office for 5 employees, which included direct support for the
Regional Director, coordination of weekly staff meetings and summer
volunteer programs
. Coordinated, developed and executed fundraising gala for foundation;
responsible for all aspects of event management including site
selection, contract negotiations, transportation arrangements
. Successfully marketed and coordinated event and seminar for a
Silicon Valley events
. Assisted AR and AP with billing, deposits, petty cash and expense
reports
. Experienced with Non-Profit functions, tax exemptions and status
requirements
. Maintained program and travel calendar for local, national and
international employees and guests
Michele L. Rayner
FARROW LAW FIRM, PC, San Jose, CA
12/2004-02/2006
Administrative Assistant and Legal Research
. Conducted legal research via document review or internet
. Managed liaison activities for attorney, client and courthouse
communication
. Maintained client files and correspondence; assist with client and
office billing
EXPONENT, INC., Menlo Park, CA
07/2000-10/2004
Administrative Assistant
Supported the Electrical Practice: the Practice Director and 18
additional Engineers
. Processed client inquiries, maintained schedules, coordinated travel
arrangements, assisted with facilitation of weekly Practice meetings
. First-rate composition, editing and proofreading skills
. Worked under critical time deadlines
. Necessitated considerable use of discretion and judgment when exposed
to sensitive and confidential information
THE HAMILTON RETIREMENT COMMUNITY, Palo Alto, CA 08/1997-07/2000
Assistant Manager
. Provided direct support to the Manager and the Residential Community
. Developed and implemented policies and procedures, based on the
residents social, psychological, and physical needs, for the
facility and Homeowners Association
. Assisted with daily supervision of the operations, front office,
housekeeping, dining room and security
. Organized facility-wide events for special occasions, holidays and
extraordinary guests
EDUCATION
Bachelor of Science, Sociology/Social Work, George Fox University, Newberg,
OR
SKILLS AND ACCOMPLISHMENTS
Proficient with MS Office; Outlook Email, Meeting and Task Manager, Word,
Excel, PowerPoint; Adobe Photoshop, Acrobat and Reader; Intuit - Quicken
and Turbo Tax, Salesforce.com, Misys; Raiser's Edge
Knowledgeable in conversational Spanish
Volunteer with several community organizations
Activity Director Certification, Department of CA Health Services, June
1996
Business License: Imagine This - Weddings and Events, 2002- Present
Member of Association for Wedding Professionals International (AFWPI), 2003
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