Assistant Executive

Raquel Ruiz-Diller

*** *** **** ****

Tappan, New York, 10983

914-***-**** (cell)

abh1id@r.postjobfree.com

Profile

Accomplished Executive Assistant/Personal Assistant, high level

experience assisting CEO's, Presidents, Board of Directors,

Senior level Executives and administrative staff. Superior

interpersonal and communication skills to effectively liaise with

all levels of staff while also providing the highest caliber of

service to high-profile clients. Handle wide range of

administrative functions, consistently producing top-quality

work, dedicated and focused. Maintain professionalism at all

times and understand the discretion when handling confidential

and personal matters. Highly organized and detail-oriented.

Multi-task in fast-paced environments, prioritization of task and

achieve all project goals/deadlines. Fluent in Spanish.

professional Experience

Executive Assistant/Personal Assistant to Co-CEO 2007-2010

& CIO

FrontPoint Management Inc. (a Morgan Stanley Company), New York,

NY

Executive Assistant to Co-CEO and Chief Investment Officer.

Handled all the CEO's day-to-day administrative matters and

developed innovative solutions for a wide variety of business

challenges.

Provided assistance to the CEO and his family with personal

projects (travel, personal business & errands).

Acted as liaison and maintained open lines of communication among

senior executives, shareholders, middle management and

administrative staff.

Updated and managed complex Executive calendars. Scheduled

meetings, conference calls and various appointments.

Handled all domestic and International travel; prepared

point-to-point travel itineraries, including hotel

accommodations, ground transportation and meeting coordination.

Organized, maintained and updated electronic database and paper

files for Co-CEO and Manager Selection Team.

Screened and routed all internal and external communications to

the appropriate departments.

Maintained attendance for staff and vacation management.

Served as Co-Admin to administrative staff.

Executive Assistant/Personal Assistant to CEO & 2004-2006

President (Formerly Managing Director at CIBC

World Markets)

Metal Management Inc., New York, NY

Provided direct support to CEO, President, Chairman and twelve

Board of Directors from various, prestigious companies & firms.

Acted on behalf of CEO by serving as a manager of the Executive

Office.

Handled all Personal matters for President/CEO and his family.

Assisted President/CEO in preparation for meetings,

presentations, distribution of Board of Directors minutes and

business correspondence

Scheduled and maintained President/CEO's active calendar,

appointments, meetings, and travel itineraries.

Handled all personal & confidential matters with high discretion.

Screened of all incoming calls, mail and email communication,

also redirected all media inquires to our PR firm.

Maintained personal monthly bills, submitted travel & expense

reports and reconciled credit cards statements.

Handled all office responsibilities: contact all vendors &

contractors re: office d cor, phone matters, and computer issues.

Approved all vendor statements, tracked all monthly supplies and

inventory.

Maintained employee's files, with salary agreements, engagement

letters and contracts. Submit medical and investment packages to

HR.

Coordinated, delegated and monitored workload projects to

administrative staff.

Oversaw six Executive Assistants in various locations throughout

company facilities.

Planned and organized company national conferences up to 400

attendees that include coordinating convention sites, hotel

accommodations, entertainment, catering, activities, travel

itineraries, car rentals, and promotional information.

Served as "go to person" for Board of Directors.

Senior Executive Assistant to Restructuring 2000-2004

Advisory Group

CIBC World Markets, New York, NY

Assistant to the Head of Restructuring Financial Advisory Group

in CLF group and Senior Executives.

Heavy interaction with CEO's, CFO's and Presidents of various

Corporations.

Trained new Executive Assistants who joined the Restructuring

Dept.

Prepared various reports for the finance billing of active deals

Organized all billing matters and allocations.

Composed engagement letters, affidavits and retention

applications. Drafted and edited business correspondence.

Arranged all personal and business travel, prepared and submitted

expense report reimbursements for all members of the group.

Maintained and updated complex calendar events, reconciled all

personal finances for Senior Managements with great discretion.

Set up & maintained Corporate American Express accounts, car

service VIP cards, properly submitted groups 401K and health

forms.

Filed and organized of all marketing, correspondence and personal

files.

Assisted Senior Manager on his Chairman position of two other

companies.

Education

Hudson County Community College 1994-1996

Major - Business Management

Skills

Technical proficiency in operating multiline phone system,

copiers and fax machines.

Microsoft Office software (Word, Excel, PowerPoint, Outlook),

arranging complex travel (domestic and international), ability to

work with minimal supervision, QuickBooks, Act, Adobe Reader.

Reference

Furnished upon request

Contact this candidate