Project Manager Management
Resume:
Rebecca J. Altermatt
Rego Park, NY 11374
***********@*****.***
Experienced Archivist seeks senior level position within a dynamic
organization
EXPERIENCE
Teaching:
St. John's University, Jamaica, Queens - Adjunct Professor - Introduction
to Archives and Manuscripts, Fall 2010
Columbia University, New York, NY - Adjunct Professor - Information and
Archives Management Course: Introduction to Archives and Records
Management. 2007-2009
Archives:
New York University, New York - Archivist/Project Manager March 2009 -
. Archivist for the Archives of Irish America
o Oversee and manage the daily operations of the Archives
including accessions, reference, record keeping and reporting
o Process and create finding aids for collections in EAD using
Archivists Toolkit
o Supervise part-time staff
. Managing Archivist for Vertical File Project
o Survey, analyze and process over 370 feet of backlog ephemeral
material
o Integrate backlog into existing vertical file materials
o Create finding aids using Archivists Toolkit for over 50 new
collections
o Devise ongoing strategy for maintaining and adding to
collections
Independent Consultant Feb - Nov 2008
New York Jets - New York
. Hired to set up archives and systems for managing digital, paper and
audio visual collections.
. Work with staff in Media Relations, Web Development and Public
Relations to determine best practices for storing information
. Develop scope of digitization project and solicit vendors for the work
. Hire appraiser for artwork of the organization
. Visit other sports archives to determine best practices
Whitby School - Greenwich CT
. Survey and Inventory archival materials
. Working with Development Office, select items for Alumni celebration
. Provide recommendations for organizing, storing and maintaining
collections including reformatting options
. Create best practices manual for volunteer staff
Hampden-Booth Library, New York
. Select digitization vendor and web developer to begin creation of
online catalog for Library, from original index card catalog
. Prioritize other archival activities including processing, managing
photograph collection and providing funding and grant resources
American Museum of Natural History - Project Manager
July 2006 - March 2008
. Oversee project to digitize original specimen catalogs for several
Science Divisions of the Museum as a collaborative disaster
preparedness endeavor
. Draft RFP and solicit responses from selected vendors; Interview and
select Vendor
. Manage project with the cooperation of Vendor Project Manger
. Prep specimen catalogs for digitization and work with Museum staff on
logistics of getting original materials to and from the work area
. Act as liaison between Museum staff and Vendor
. Regular reporting requirements to Museum Disaster Recovery Team
. Supervise technical staff
The Winthrop Group, New York, NY - Lead Archivist/Consultant
March 2002 - June 2006 (consulted on various projects throughout 2008)
Seton Hall University School of Law - Peter W. Rodino Collection - Lead
Archivist
March 2005 - July 2006
. Reviewed survey of materials stored in Library; created processing
plan and outlined series
. Hired and supervised project archivist
. Met regularly with Seton Hall Law School Library staff to update on
progress and initiate creation of finding aid in EAD.
. Approve processing decisions of project archivist, devise strategies
for dealing with audio visual materials and an oversize ephemera
Citigroup - Archivist
February 2005 - July 2006
. Conduct survey of over 1000 sq feet of 18th and 20th century materials
. Create database of collections using Access
. Recommend disposition of materials
. Reconfigure space in current archives room and install additional
shelving
Process materials for the archives
Hire staff to assist in processing
Rudolph W. Giuliani Center for Urban Affairs - Project Manager/Lead
Archivist
March 2002 - July 2006
. Direct and manage project to process 2100 boxes of mayoral papers
including paper-based documents, audio-visual materials and ephemera
. Hire and supervise professional and paraprofessional staff
. Act as liaison between Center, City Agency, Corporation Council and
Municipal Archives staff as well as Fortress staff where the
collection is currently stored
. Prepare documentation to solicit bids for microfilming and scanning;
contact, review, meet and select a vendor for the project
. Revise original work plan to adhere to needs of City and of Center as
well as to expedite the work of the project
. Write disaster preparedness plan for the collection
. Report biweekly to City Agencies, Corporation Counsel and Center
. Set up office space for processing including installing electricity
and phones and ordering archival and office supplies and equipment
. Process Deputy Mayor series of collection
. Other clients: Jewish Telegraphic Agency, SUNY Orange, H. Ross Perot
Senator Barbara Mikulski, Washington, DC - Archivist
September 2001- March 2002
. Organize and accession files
. Set up database in Access enabling staff to locate files by a variety
of methods, including record type, year and accession number
. Visit state offices and advise personnel on records management and
filing
. Meet with individual staff in DC office to discuss file management.
. Begin a records management policy for the office to ensure that the
proper materials are being kept and others being destroyed on a
regular basis and to improve filing in general and set standards.
. Identify file types, including electronic files, and set up policies
and methods for retention and filing.
. Monitor files sent to noncurrent records storage areas including on
and off-site for appropriate box labeling and folder listing.
. Update Senator regularly with progress reports
. Consult with Senate Historian, preservation specialists and other
Senate Archivists on best practices
Children's Hospital, Boston, MA - Archivist
February 2001 - August 2001
. Manage and direct the daily activities of the Archives, including the
endowment on which the Archives operated and ordering all of the
supplies both archival and office
. Identify, collect, appraise and process archival collections
pertaining to history of the Hospital
. As member of Archives Committee, coordinate with other members to
drive special projects which include: Oral History, History Wall
project, an installation of a timeline in the hospital highlighting
historical events; and the Archives Endowment Fundraising Campaign
. Provide reference services to external and internal clients
. Research and design exhibits for display in the hospital and library
. Work with departments in hospital to establish a documentation
strategy for regular contributions by departments to archives.
. Liaison with Department of Public Affairs in gathering and
disseminating news related to the history of the Hospital and its
staff.
Redemptorists-Denver, CO - Provincial Archivist
April 2000-February 2001
. Manage and direct the daily activities of the Archives, Library and
Records Center of the Provincial Office including acquisition of new
materials; inventory, appraisal and processing of manuscript and book
collections
. Establish intellectual control of library and manuscript collections
via databases and finding aids
. Establish and implement records management and access policies
. Cultivate Internet presence via official Redemptorist site
. Perform research and reference duties for the general public and
members of the order
. Assist in closings of parishes and communities
. Fill transcript requests for former seminary students
University of Delaware - Thomas R. Carper Congressional Papers - Project
Archivist
November 1997-December 1999
. Appraise, arrange and describe 150 plus linear feet of congressional
papers, ephemera and audio-visual materials for the period 1983-1992
. Supervise a graduate assistant and several student workers
. Arrange and conduct interviews with former staff
. Create print and web-based finding aids
. Provide reference assistance pertaining to the Carper Papers
collection
. Acquire other papers for the collection, as they become available
. Participate in reference desk rotation in Special Collections
department
EDUCATION MLIS - December 1996
University of Texas, Austin, TX
B.A. - Humanities, French Minor, May 1988
College of Saint Benedict, Saint Joseph, MN
Professional Organizations:
Society of American Archivists (SAA), Congressional Papers Roundtable,
Business Archives Section
Archivists Roundtable of Metropolitan New York, Board Member, Outreach and
Communications Coordinator
New York State Archives Conference
Contact this candidate