Assistant Administrative

EVANTHEA D. (TIA) GILBERT

Citizenship: U.S. Citizen

**** ****** ***, ***********, ******** 20639

Home: 443-***-**** Cell: 410-***-****

**********@*******.***

PROFILE

Highly motivated, detail-oriented and organized professional executive

assistant with over 15 years of specialized experience. Excellent

interpersonal skills with multi-tasking abilities. Outstanding customer

service skills. Work well as part of a team or independently. Comprehensive

experience, knowledge, and skill in the use of various Microsoft Office

applications, including QuickBooks. Proficient in computer software

programs, including Microsoft Word, Excel and Outlook with working

knowledge in PowerPoint. Typing speed currently at 55-60 wpm.

SOFTWARE KNOWLEDGE

-MS Office Small Business 2007

-Windows XP

-Windows 7

-QuickBooks Premier 2007

QUALIFICATIONS

Administrative Assistant

-Supervised subordinate staff responsible for receiving and routing all

telephone calls and visitors to determine nature of business, scheduling

appointments/meetings, greeting and assisting clients (client

interactions/relations)

-Served as principal office support

-Provided all typing (legal descriptions, specifications, proposals, permit

applications, work orders, etc.)

-Composed correspondence and memorandums; reviewed drafts and finished

documents for spelling and grammar

-Prepared various documents and reports

-Maintained calendar, arranged meetings and appointments

-Coordinated/organized office activities/functions

-Established, maintained and updated files and records

-Retrieved and distributed daily mail

-Received, reviewed and screened all incoming and outgoing correspondence

-Maintained all office equipment (copiers/faxes/postage meter/blue print

machine)

-Procurement of purchase requisitions for office supplies and equipment;

maintained inventory

-Liaison between clients and county approval agencies - tracking of various

projects submitted for permits and approvals

-Provided guidance, training and mentoring to clerical personnel

-Formulated employment ads (when necessary), assisted with the

interview/hiring process

-Blueprinting, deed research, general office errands

Assistant to Developer and Landlord

-Managed office operations; oversaw and administered day-to-day activities

-Assured smooth work throughout the office

-Recommended/suggested changes in administrative policies

-Reviewed various issues with owner regarding land development project

(180 lot subdivision)

-Examined real estate taxes and assessments and created spreadsheets for

trend analysis

-Obtained project status updates from engineer

-Assisted with upcoming settlements resolving last minute issues and

providing pertinent information to attorney

-Provided assistance and support to landlord i.e. direct communications

with on-site property manager and tenants regarding service and maintenance

to property, contacted vendors as necessary for repairs, etc.

Evanthea D. (Tia) Gilbert

Page Two

Personal Assistant

Previous employer has a non-profit foundation which distributes annual

scholarships to worthy and deserving high school graduating seniors:

-Created template for scholarship application

-Compiled applicants submissions and presented to the Board of Directors

for award

-Served as confidential assistant to President and Vice President

-Monitored and screened emails and phone messages

-Managed IT equipment, troubleshoot technical issues, installation of new

software, internet/online research

-Trained staff on how to use desktop applications

Marketing Assistant

-Marketing coordinator team member for branch office

-Researched solicitations for bid

-Support in preparing brochures and other types of marketing tools

-Assisted in the compilation of SF-254 proposals

Full Charge Bookkeeper

-Maintained and accurately reconciled 7 corporate bank accounts ($100K+

each), 1 personal account, petty cash, fees and client accounts

-Managed accounts receivable, payable and collections

-Prepared and delivered bank deposits

-Calculated and administered payroll, time and attendance, payroll taxes,

quarterly payroll tax returns, W-2/W-3, 1099/1096, MW 506/508 forms and

sales and use tax reports

-Communicated directly with corporate accountant, generated/provided all

information to accountant for annual corporate tax returns

-Maintained corporate minute books for several entities and generated

corporate resolutions as needed

-Facilitated in various areas of human resources (completed W-4, I-9, MD-

507 employee forms, maintained personnel files, compared annual health

insurance premiums, cafeteria plan forms, and annual leave records)

-Provided assistance and information to corporate attorney relative to the

closing of the corporation's inactive subsidiaries

PROFESSIONAL EXPERIENCE

2000 - 2010 Harms Corporation (Property Management/Land Development)

Prince Frederick, MD 20678

1992 - 2000 McCrone, Inc. (Land Surveying/Engineering)

Prince Frederick, MD 20678

ACCOMPLISHMENTS

-Transformed an office with absolutely no structure and converted it into a

functioning and professional office

-Collaborated with the closing down of numerous non-active corporate

subsidiaries

-Established rapport with county agencies which aided in the streamlining

of multiple project approvals

-Prepared a Public Works Agreement submittal package from start to finish

with no prior experience for a client 3 days before leaving for vacation.

Upon my return, learned that the package obtained approval on its initial

submittal - this was a first as they are generally returned by the county

for revisions

EDUCATION and TRAINING

-High School Diploma (June 1980)

-Accounting I, II and Automated Accounting (College of Southern Maryland:

1988 - 1990)

-Notary Public (Commission Expires 11/21/2012)

-Attended various Professional Administrative Seminars/Workshops

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