Project Assistant

Manjola (HASANI) DUKA

Cell: 586-***-****;

E-mail: ************@*******.***

************@*****.***

Summary Of Qualifications

Proficient on MS Office Suite

Experienced administrative and financial skills

Excellent communication, coordination and organization skills

Proven reliability

Typing speed approximately 70-80 WPM

Excellent attention to detail

Professional Working Experience

University Research Co., LLC -albania

Project Technical/Project Administrative and Finance Assistant January

2004 to June 2008

Duties and Responsibilities

. Assisting the Finance and Administration Specialist in conducting

financial management procedures.

. Handling and conducting petty cash transactions and prepare monthly

petty cash reports.

. Organize and coordinate monthly meetings with Health Promotion, Health

Information Management and Health Financing components in the

districts (on monthly plans and reports and with local health

directories).

. Enter and analyze monthly data/information on component activities and

training.

. Keep and organize files and prepare official documents as needed and

requested from Project Chief of Party.

. Prepare in collaboration with the Logistic & IT Officer the documents

for procurement procedures and working closely and intensively on

organizing and maintaining Share folder files in the network server.

. Receive petty cash monthly reports from prefecture coordinators and

include them in the main monthly financial report.

. Maintain day-to-day communication with prefecture offices in order to

be informed of their financial transactions and needs.

. Hand over monthly petty cash to prefecture offices and control their

reports and projections.

. Prepare and hand over payments in the field for project activities

when it is needed.

. Prepare monthly VAT (Valued Added Taxes) reimbursement documents and

submit them to the Ministry of Foreign Affairs.

. Control VAT reimbursement balance and report it to administrative and

Financial Specialist.

. Conduct bank transactions with the Administrative and Financial

Specialist.

. Working closely to the AFS in preparation of monthly finance report

and monthly projection.

. Fulfill other duties as required from Administrative and Financial

Specialist.

. Handling other administrative and technical duties for the company

components.

. Keeping the agenda of the meetings and appointments as needed for

Chief of Party.

. Keeping and handling the filing system for the office and the

technical components.

. Arranging appointments for Chief of Party and components.

. Preparing and delivering the documentation and materials for the

technical staff.

. Assisting and facilitating the training and conferences with the main

counterparts such as: Ministry of Health, Health Information

Institute, Public Health Institute, etc.

. Working with the family physicians and other health specialists to

conduct and organize workshops and training for Service Delivery,

Health Advocacy, HMIS and Health Finance components.

. Set up reservations and making arrangements for the international and

local consultants.

. Keeping track of all the correspondence with the national and

international counterparts and partners.

. Preparing and designing invitations and other materials as needed for

the training and conferences.

. Handling mail and express mail as needed

. Sending and receiving the correspondence with main office in Bethesda

and the USAID headquarter in Tirana.

. Assisting Senior Project Coordinator on preparing and printing the

quarterly reports and other annual reports related to the project

activities.

. Manage stock and arrange the purchase of consumable office materials

and stationeries and keep records of their monthly consumption.

. Assist with other tasks as assigned by components and Project Chief of

Party.

. Processing Word documents and Excel spreadsheets for various

departments for the company and especially for Human Resource Office.

. Specific tasks included dictation, wordprocessing, scheduling, some

project planning, and the handling of all travel arrangements.

. Optimized clerical processes that made executive's job much easier

CMA -Construction Management Alliance-Albania

Office Manager/Executive Assistant May 2002 to

January 2004

Duties and responsibilities:

. Arranging and organizing appointments, meetings with landowners and

other partners regarding the construction issues.

. Preparing the documents for tenders and bids as well as feasibility

studies on the construction areas.

. Conducting reservations and arrangements, in the national and

international fairs.

. Translating documents and materials for the various bids where the

company was participating.

. Preparing business cards, flyers, brochures and other materials

regarding the activity of the company.

. Arranging all the appointments for the technical staff.

. Preparing all the financial documents for the procurements and bids

documents.

. Assisting the Finance Office with the payrolls for the staff and the

monitors.

. Assisting and facilitate in the meetings with the staff and partners.

. Scheduling the company vehicles and calendars for the staff movements

in the regions.

. Checking incoming and outgoing correspondences.

. Resolving different issues related to the office staff and

collaborators.

GEORGE SOROS Foundation-AEDP Albanian Education Development Project

Program Office Administrative Assistant July 1997 - May 2002

Duties and responsibilities:

. Maintaining and organizing correspondence with the Program Managers.

. Keeping and updating contacts with all the newspapers for the

advertisements and dealing with their financial transactions.

. Arranging the appointments and meetings for/with other governmental

institutions, especially for the MOES (Ministry of Education and

Science) and the IPS (Institute of Pedagogical Studies).

. Working closely with the Finance Office in preparing the Office

financial reports and monthly payrolls.

. Keeping and maintaining all the documents and files for the office, as

well as the archive files.

. Assisting Finance and Admin Director of the Foundation.

. Keeping the correspondence with Auditing companies and other offices

of the OSI (Open Society Institute) in Hungary and New York.

. Developing correspondence for the Finance and Admin Director with the

other NGO-s and organizations inside and outside the country.

. Preparing financial requests and transactions for the regional

facilitators in 13 districts of Albania.

. Checking all the incoming and outgoing correspondences with the Open

Society Institute (OSI) headquarter in New - York.

. Arranging and scheduling all the Office vehicles, arranging inside and

outside movements for the staff according to the units/components

activities.

. Providing translation and assistance in some different projects of

AEDP, facilitating workshops, seminars according to the projects within

the Community program.

. Participation in all the seminars and workshops that are organized

from the Program, such as Rural Education and Ethnic Minorities

Programs (Roma, Macedonian, Greek living in Albania).

. Assisted, organized and facilitated during the Kosovo crises the

project, providing translation in all the meetings with the donors and

the Non Governmental Organizations/Non Profit Organizations. (NGO-

s/NPO-s)

ORT-American Training Center-Tirana, Albania

Training of Trainers Assistant April 1996 - July

1997

Duties and responsibilities:

. Establishing the connections with the main office in Washington DC as

well as the branches in the regions.

. Providing translations and interpretations in the training and

workshops.

. Preparing materials and handouts as well as assisting lectors for the

training.

. Work in the labor office with the registering system for the students.

. Assisting the executive director in arranging appointments and

meetings.

Education

2009 - at present Macomb Community College/Medical Assistant/HMIS

ASSociate. Program Degree

2003 University of Tirana, Albania

Faculty of History and Philology

1995 "QEMAL STAFA" HIGH SCHOOL, TIRANA, ALBANIA

Diploma

languages and training

Albanian-Fluent

English-Fluent

Italian-Fluent

International Summer School for Young Managers in Bled, SLOVENIA Je-July

1999

Diploma of Management

AEDP/Soros Foundation/UNICEF-Albania- June 2001

STEP BY STEP PROGRAM

-Certificate on the workshop of the second level on the teaching

methodology for Step By Step Program, focused on the Child development.

Interest and Hobbies: public communication and relations, community based

activities, health care services and administration

Strength nesses: dedication at work, flexibility and ability to Be a

very good team member

References and Recommendations: -Neeraj Kak (URC Vice President)

****@***-***.***

-Victor Boguslavsky (URC Chief of Party)

************@***-***.***

-Dorina Tocaj (URC BCC and Communication Specialist)

***********@*******.***

Contact this candidate