Administrative Assistant Project

Micaela P. Morales

917-***-**** ***********@*****.*** 4721 41st,, # 6K New York, NY

11104

[pic] Highly motivated, results driven professional with specialized

experience in meeting coordinating and executive administration.

Articulate communicator with a proven ability to plan and synchronize the

essential details of multiple projects in an efficient and resourceful

manner.

EXPERIENCE

Compliance & Meetings Coordinator/Administrative Assistant, Pfizer-BCD

Travel May 2010 -Current

. Excel in tracking, researching and closing the gap with QC

inconsistencies in budgets and audit files

. Reconcile audit files for programs with budgets up to 5,00,000

. Research sites and vendors for future meetings and events

Ensure that programs are in line with Pfizer Compliance regulations

Gather and process payment information for attending Consultants

and process staff expense reports

. Effectively supervise Administrative Assistant exercising strong

staff management and project leadership skills

. Collaborate the efforts of creative teams and outsourced printers

in the production of print material, from invitations to custom

welcome kits, for promotional campaigns and meeting facilitation.

. Execution of varies time sensitive project tasks based on the needs

of Operations Director and Manager

. Daily processing of shipment of required meeting information for

local and international meetings and events

. Maintained Department office supply room

. Manage and maintain multiple projects simultaneously with heavy

deadlines

. Develop and execute strategies to facilitate planners with daily

and monthly planning of tasks

Executive Assistant/Personal Assistant, OfficeTeam March 2005-February

2010

. Personal Assistant supporting three C-Level Management executives

. Daily managing of calendar and extensive travel arrangements

. Coordinate internal and external company events

. Heavy sales leads follow-up via email and cold calling

. Strategize with senior executives to meet organizational goals

and objectives

. Design event specifications to meet organizational needs and

objectives

. Participate in extensive company training- "How to be a level 5

professional," employee morale and

Outlook training

Internal IT/facilities management

. Oversee day to day IT and equipment, lead IT

troubleshooting efforts

. Update and maintain company webpage

. Lead year-long project in restructuring entire filing

system on server

. Daily kitchen maintenance, keeping vendors, suppliers of

furniture, and decorators of our new facilities

aware of issues and or maintenance

Front Office Receptionist

. Greet visitors with quality customer focus to each person

that enters the office

. Answer 100-150 incoming calls per day

. File and retrieve corporate documents, records, and

reports, prepare outgoing and distribute incoming

mail

Administrative Assistant, Kaiser Permanente-Spherion September 2002-

March 2005

. Data entry of insurance claims

. Direct all administrative and project support efforts

. Schedule appointments, maintain inventory, manage departmental

filing system

. Answer and screen calls, greet and direct visitors,

generate and disseminate employee time, expense

reports coordinate and monitor ongoing projects

EDUCATION

Paralegal, Esquire Law School 2001

AA/AS, Business Administration Management: Pasadena City College,

Pasadena, CA 2004

COMPUTER SKILLS

Microsoft Outlook, Word, Excel, GEMS software, Computron, Internet

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