Executive Assistant Human Resources
Resume:
MARIE-HENRIETTE SICLAIT
Forest Hills, New York 11375
646-***-**** / *********@*****.***
PROFILE
A highly organized bilingual Executive Assistant offering significant experience in positions requiring effective support. Adaptable team player
recognized for willingness to learn, ability to prioritize and follow through to achieve project goals.
PROFESSIONAL EXPERIENCE
DEUTSCH CORPORATE INC. – New York, NY 02/2010 to present
Global Component Manufacturer
Bilingual Executive Assistant to President of Strategy and Communications and General Counsel
Produce information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
Read, research, and route Executives’ correspondence; draft letters and documents; collect and analyze information; initiate
telecommunications.
Maintain Executives’ appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
Prepare Marketing reports by collecting, analyzing and summarizing sales data from multiple industry sources
Draft basic legal documents (agreements and letters)
Maintain databases of potential acquisition opportunities and competitors in the Intralinks website
Provide historical reference by developing and utilizing filing and retrieval systems; compare and maintain communication and legal
budgets
FREELANCE BILINGUAL EXECUTIVE ASSISTANT – Rye Brook, NY & New York, NY
10/2009 to 02/2010
(TWO ASSIGNMENTS)- I) Hedge Fund & II) Leading Cosmetics Company
Provided high level executive support to two CEOs, a COO and a President at two separate assignments including complex calendar
management, coordination of all domestic and international travel arrangements, expense reports, office management, HR tasks, light
bookkeeping, correspondence, mail merges, order and maintenance of all office supplies, IT supplies, office gym supplies, pantry/kitchen
supplies, sand anything else that was requested or needed.
THE CARLYLE GROUP – New York, NY 10/2007 to 12/2008
Global Private Equity Firm
Executive Assistant to a Principal and two associates
Coordinated all domestic and international travel arrangements for senior executive and associates
Answered and directed all incoming calls and maintained a call log
Organized daily business schedules and maintained Outlook contacts
Opened all incoming mail, assessed deadlines and appropriate follow-up requirements
Coordinated all meeting requests, arranged for necessary teleconferencing, catering, and meeting materials
Fulfilled all visitors’ special requests, including car service, dietary requirements, etc.
Created documents for outgoing correspondence to high net worth clients and tracked expenses
Any other reasonably related duties as assigned, such as restaurant reservations and organizing large party luncheons
THE LONGCHAMP GROUP, INC. – New York, NY 01/2000 to 03/2003 and 06/2004 to 10/2007
Fund of Hedge Funds & Family Office
Bilingual Executive/Personal Assistant to the Chief Financial Officer
Provided executive level administrative and personal support to the CFO and company’s key client
Proactively prepared and managed written communication/correspondence in French and English with bankers, attorneys and accountants
for firm’s key client
Provided telephone support, distributed mail and facsimiles and managed calendars
Maintained departmental databases and files as required
Prepared invoices and handled bookkeeping for entities and the firm’s key client’s personal and business expenses
Generated expense reports utilizing Excel for employee reimbursement
Coordinated quarterly staff and board meetings and special events(including personal functions)
Participated in the hiring process; interviewed potential employees; trained new hires
Provided human resources support including insurance, employment contracts and termination paperwork
Handled all domestic and international travel for firm’s CEO and CFO
Provided personal support for key client including dealing with various vendors, running errands, making restaurant reservations, planning
personal family trips, coordinating with household staff and processing medical claims
MOUNT SINAI SCHOOL OF MEDICINE – New York, NY 03/2003 to 06/2004
Executive Assistant to the Head of Pediatric Oncology
EDUCATION
American University – Washington, DC
B.A., Spanish Studies
SKILLS
Administrative Writing Skills, Reporting Skills, Scheduling, Microsoft Office Skills including Word, Excel, PowerPoint, Outlook, and Microsoft
Money. In addition, terrific skills with Photoshop, Adobe Acrobat, Lotus Notes, Concur Expense Link, Organization, Time Management,
Presentation Skills, Travel Logistics and Excellent Verbal Communication. Fluent in English and French as well as conversational Spanish.
Contact this candidate