Administrative Assistant Accounts Payable

LISA MARIE DeFABBI

*** ******** ****** ******, ** 07110

973-***-**** home 201-***-**** cell

Email - ***********@***.***

EXECUTIVE ADMINISTRATIVE ASSISTANT

I am a seasoned Executive Administrative Assistant with more than ten years

of experience in office management seeking an administrative position in a

reputable organization, seeking to utilize my extensive office experience

and administrative knowledge. I am highly organized and motivated, a quick

learner, and able to manage a diversity of high precedence projects in a

fast-paced environment.

PROFESSIONAL EXPERIENCE

MUSCULAR DYSTROPHY ASSOCIATION - MAYWOOD, NJ 08/07 -

present

Executive Administrative Assistant

. Provide administrative and secretarial support for Executive Director and

office staff, including scheduling and coordinating meetings,

appointments, travel and lodging and other similar activities

. Financial duties include managing accounts payable and receivable,

invoicing, bookkeeping, accounting, bank reconciliation, handling of

inventory and requisitioning of supplies

. Administrative duties include creating and managing spreadsheets,

databases, documents and fundraising fliers and invitations, drafting

weekly reports and meeting minutes, and reviewing and sorting mail.

. Compile information for internal medical database (Stars) for registered

MDA families.

. Interface with Medical Staff for MDA Clinic at UMDNJ; coordinate local

health care programs including MDA summer camp, support groups and public

health education seminars.

. Monitor and maintain company's social networking sites; develop and

update quarterly newsletter.

. Create administrative training manual and implemented office

administrative policies and procedures.

WASHINGTON ELEMENTARY SCHOOL - NUTLEY, NJ 09/04

- 08/07

Administrative Assistant

. Prepared reports, databases, purchase orders, presentations, and

school events calendar.

. Restructured and simplified all cafeteria reports using Microsoft

Excel.

. Provided administrative support for various departments including

answering telephones, assisting visitors and resolving a range of

administrative problems and inquiries.

. Modernized Student Enrollment form to a computer file for easy

distribution.

NORTHWEST ESSEX COMMUNITY HEALTHCARE - BELLEVILLE, NJ 08/03 - 9/04

Administrative Assistant

. Drafted daily reports from dictation and/or written notes.

. Managed customer payment center for healthcare program.

. Handled new incoming patient paperwork and reports and customer

service.

. Prepared confidential assignments for various departments.

. Prepared expense reports, board meeting presentations, and planned

corporate events.

. Arranged and coordinated conferences, business meetings, and travel

arrangements.

.

LISA MARIE DeFABBI

SUNSHINE FUN SERVICES, INC. - BELLEVILLE, NJ 10/99 -

08/03

Administrative Assistant

. Managed Accounts Payable and Accounts Receivable to ensure accuracy.

. Established and maintained spreadsheets and databases for fundraising

programs.

. Organized logistical details for special events, travel arrangements,

corporate agendas and itineraries.

. Acted as liaison between management and field sales personnel to

ensure proper communication.

. Provided administrative support including copying, faxing, mail

handling, and supplies management

SUMMARY OF QUALIFICATIONS

. Proficient in MS Word, Excel, Outlook, Publisher, Powerpoint, and

Internet.

. Excellent typing skills of 65 words per minute

. Independent and self motivated with excellent research and writing

skills; able to grow positive relationships with clients and

colleagues at all organizational levels.

. Dedicated and focused; able to prioritize and complete multiple tasks

and follow through to achieve project goals.

. Highly organized and detail oriented; knowledgeable of all office

functions with a solid background in the Healthcare Field.

COMMUNITY SERVICE

President of Lincoln Elementary School PTO 2004 to 2006

Vice President of Nutley High School PTO 2006 to Present

EDUCATION

William Paterson University, Wayne, New Jersey

Concentration: Business Administration

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