Administrative Assistant Project Manager

Laura Diebold

**** ********* *****, *** ***** ***20 619-***-****

**********@***.***

Position

Senior Administrative Assistant

I work effectively with the coordination and support of an office team.

I am currently supporting a smaller office but I have a history of

providing support for a large office as well. I report directly to the

Senior Program Manager. My abilities reflect above average writing,

communication, personal interaction and punctuation skills. If

required, I can be independent and self motivated.

Experience:

4/2007-current ETIC Engineering San Diego, CA

Project Manager Assistant, Administrative Coordinator

. Maintain spreadsheets, graphs, tables and charts logging data from the

field.

. Timberline/Sage entry for accounting and scope of work changes.

. Prepare all correspondence via mail and email to subcontractors,

vendors and other offices.

. Process and prepare expense reports and check requests for San Diego

office team.

. Arrange for field equipment rental and repair.

. Process timesheets, field reports, expense reports and subcontractor

hours on a weekly basis. Manage report production sheets for the

corporate office, electronic timesheets.

. All office supply needs and shipping in and out of field equipment for

repair or rental.

. Prepare conference room for upcoming meetings, liason between other

consultants and our office team.

. Multi-tasking under deadlines, AR tracking, accounting, month-end

billing.

. QA and QC all final reports, check punctuation etc. before being

submitted to the regulator.

. Coordinate groundwater sampling calendar, arrange meetings with

Microsoft Outlook.

. Request and process PO's, track invoices and set goals for accounting.

Experience:

2006-2007 T-Mobile (contract work) San Diego, CA

Administrative Assistant

. Liason between T-mobile and environmental consulting companies. Phase

I and Phase II reports ordered on land for use of cell towers.

. Cultural studies ordered, air space monitoring, tower height, radio

wave reports, etc.

. Daily input of T-mobile's online accounting program.

. Document control/configuration management.

. Set up budgets and requests for more information (RFI's) on upcoming

cell phone tower sites.

Experience:

2000-2006 SECOR International (now Stantec) San Diego, CA

Senior Administrative Assistant

. Obtained analytical data and input values into excel tables,

troubleshoot errors and create a solution.

. Quality control on all documents before being submitted to regulator.

. Word processing of reports, formatting analytical data into excel

tables and preparation of hydrographs.

. Worked closely with multiple project managers on final reports to the

county regulatory.

. Claim applications and reimbursements for our clients to obtain

financing of their site cleanup (major clients were 7-Eleven, Chevron,

and BP).

. Detail oriented, excellent organization and work without supervision.

Education and Certification

. Bachelor's Degree in Biological Anthropology from the University of

California (UCSD)

. 40 hour Hazwoper, LPS certified, Smith driving certified, first aid

certified

Software

. Microsoft Excel, Word, Adobe Acrobat, Outlook, Sage/Timberline

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