Administrative Assistant Office
Resume:
Tonya L Richison
Muskegon, MI ****2
Home: *** - (236) - 1146
Work: 202 - (475) - 3502
WORK EXPERIENCE:
Country of citizenship: United States of America
Veterans' Preference: 10-point preference based on Veterans (Compensable
30% or More)
Security Clearance: Active
Job Type: Permanent
Work Schedule: Full Time
US DEPARTMENT of DEFENSE (NAVY) THE PENTAGON (05/24/2011- 08/12/2011) -
EXECUTIVE ADMINISTRATIVE ASSISTANT (OA)
WASHINGTON, District of Columbia United States
Pay Grade: GS - 301 - 10
Maintains Deputy Assistant to the Secretary of Energy's Office Schedule,
has complete control over appointments and commitments. Handles highly
confidential correspondence received for and from senior leadership.
Schedule meetings and conferences for high ranking officials and
dignitaries for the Director with follow up. Arranges travel, visits, and
reservations for incoming executives of state and local government and
private industry. Receives incoming Taskers and routes to appropriate
offices. Manages, coordinates, review and maintain all correspondence
directed to and from the office ensuring accuracy and all is routed
correctly and properly formatted. Prepares information papers, read-ahead,
speeches, etc. required for each conference or meetings. Prepares upcoming
travel reservations vouchers. Screens all publications, directives and
periodicals. Screens all phone calls, e-mails and correspondence directed
to the Deputy.
UNITED STATES COAST GUARD (01/10/2010 - 05/24/2011) - ADMINISTRATIVE
ASSISTANT (OA)
WASHINGTON, District of Columbia United States
Pay Grade: GS - 301 - 9
Duties: Administrative Specialist for the Acting U.S. Coast Guard Coast
Guard Command
Control Communications and Information Technology Director. Maintains
calendar, has
complete control over appointments and commitments. Handles highly
confidential correspondence received for and from senior leadership.
Advises and trains secretarial/clerical
personnel to include student summer hires on correspondence, procedures and
office policies. Schedule meetings and conferences for high ranking
officials and dignitaries for the Director with follow up. Arranges travel,
visits, and reservations for incoming executives of state and local
government and private industry. Receives incoming Taskers and routes to
appropriate offices. Manages, coordinates, review and maintain all
correspondence directed to and from the office ensuring accuracy and all is
routed correctly and properly formatted. Prepares information papers, read-
ahead, speeches, etc. required for each conference or meetings. Prepares
upcoming travel reservations vouchers. Screens all publications, directives
and periodicals. Prepares organizational charts and statistical material,
correspondence, reports, etc., in final form for
supervisor's signature. Set up teleconference calls and attend staff
meetings to keep informed of changes in administrative needs, requirements
and practices. .Requisition office supplies, equipment and publications.
Assume responsibilities of other assistants in their absence to high-level
military and civilian government officials.
UNITED STATES COAST GUARD (12/11/2009 - 01/10/2010) - ADMINISTRATIVE
ASSISTANT (OA)
WASHINGTON, District of Columbia United States
Supervisor: Dana Goward - 202-***-****; Contact: Yes
Pay Grade: GS - 7
Hours per week: 40
Duties: Duties: Direct Administrative Assistant to the Director of U.S.
Coast Guard
Assessment, Integration, and Risk Management (GS 15). Maintains calendar,
has complete
control over appointments and commitments Handles highly confidential
correspondence
received for and from senior leadership. Schedule meetings and conferences
for in house staff and all outside guest to include important high ranking
officials and dignitaries for the Director with follow up. Make
arrangements for travel, visits, and reservations for incoming executives
of state and local government and private industry. Coordinate, review and
maintain all correspondence directed to and from the office ensuring
accuracy and all is routed correctly and properly formatted. Assure that
senior leadership has necessary information papers, read-ahead, speeches,
etc. required for each conference or meetings. Prepares travel vouchers and
any necessary correspondence upon completion of trips. Receive visitors and
telephone calls. Requisition office supplies, equipment and publications.
Make travel arrangements, prepare orders, all reservations and submit
travel vouchers in a timely manner for payment.
UNITED STATES COAST GUARD 6/2009 - 12/2009
WASHINGTON, DC US
Hours per week: 40
ADMINISTRATIVE ASSISTANT (OA) GS-7
Duties: Records Custodian for subject matter files and records that relates
to the work of the Division. Handles highly confidential correspondence
received for and from senior leadership. Coordinates all correspondence
directed to and from the office and reviews it and ensures it is routed
correctly and properly formatted. Coordinate and makes travel arrangements,
prepares itineraries with command. Assure that senior leadership has
necessary information papers, read-ahead, Laptops equipment, Treos,
speeches, etc. required for each trip. Prepares travel vouchers and any
necessary correspondence upon completion of trips. Arrange appointments.
Advise the senior leadership and organizational elements on all matters of
protocol involving military
and civilian visitors of all grades. Recommends plans and directs a variety
of activities to assure that proper protocol is observed. Develop
recommended itineraries, instructions, guides, supplementary material, and
pertinent protocol correspondence. Advise Directors and Office Chiefs of
policies and guidelines. Attend staff meetings to keep informed of changes
in administrative needs, requirements and practices. Respond to routine and
technical requests for information such as status, reports, suspense dates
and files. Establish control dates and follow up informational matters.
Perform time keeping functions for the division.
UNITED STATES COAST GUARD 6/2007 - 11/2008 (RETIRED UNDER HONORABLE
CONDITIONS)
ARLINGTON, VA US
Hours per week: 40
ADMINISTRATIVE ASSISTANT (OA)
Served as the Administrative Specialist for pay teams. Prepared unit and
military personnel indebtedness correspondence and memoranda from within
and outside the agency for supervisors signature. Signed unit
correspondence in accordance with office procedures on the supervisors
behalf.
UNITED STATES COAST GUARD 7/2003 - 6/2007
TOPEKA US
Hours per week: 40
ADMINISTRATIVE ASSISTANT (OA)
Served as the Administrative Specialist for pay teams. Prepared unit and
military personnel indebtedness correspondence and memoranda from within
and outside the agency for supervisors signature. Signed unit
correspondence in accordance with office procedures on the supervisors
behalf. Received, reviewed and filed incoming correspondence and memoranda
on both an automated and manual filing system. Updated unit correspondence
Standard Operating Procedures for the units pay teams. Screened calls and
visitors and provided them with basic program information, and used office
automation tools to create spreadsheets,
reports and other documents from databases.
UNITED STATES COAST GUARD 7/2002 - 6/2003
TRAVERSE CITY, MI US
Hours per week: 40
ADMINISTRATIVE ASSISTANT (OA)
Processed travel claims. Counseled and processed forms for personnel going
inbound
and outbound for permanent change of station. Received telephone calls.
Created military
and dependent I.D. cards. Personally answered routine, non-technical
requests for
information. Relayed information and delivered messages to unavailable
staff members.
Picked up and delivered mail for the office. Distributed mail to
appropriate individuals
throughout the office. Operated office machines such as office copying and
Fax machines.
Prepared and maintains office records. Performed routine, miscellaneous
clerical
work. Ordered office supplies. Prepared and maintains office forms.
Performed training
and stood standard and 48 hour watches for search and rescue teams.
UNITED STATES COAST GUARD 7/1998 - 6/2002
HOUSTON, TX US
Hours per week: 40
ADMINISTRATIVE ASSISTANT (OA)
UNITED STATES COAST GUARD 6/1994 - 6/1998
TOPEKA, KS US
Hours per week: 40
ADMINISTRATIVE ASSISTANT (OA)
UNITED STATES COAST GUARD 10/1993 - 5/1994
NEW ORLEANS, LA US
Hours per week: 40
MAINTENANCE CREWMAN
UNITED STATES AIR FORCE 5/1987 - 6/1991
ALAMAGORDO, NM US
Hours per week: 40
DENTAL ASSISTANT
EDUCATION:
BAKER COLLEGE (09/11/2008 - 05/18/2009)
Muskegon, Michigan
Semester Hours: 36 Courses for a degree in Human Resource Management
AMERICAN PUBLIC UNIVERSITY (Online)
CHARLESTOWN, WEST VIRGINIA US
Some College Coursework Completed
UNITED STATES COAST GUARD LEADERSHIP AND MANAGEMENT SCHOOL
PETALUMA, CA US
Certification - 10/1996 and 4/2007
Certificate of completion with 6 credits hours thru the US Coast Guard
Institute-
1996/2007
UNITED STATES COAST GUARD YEOMAN A SCHOOL
PETALUMA, CA US
Certification - 5/1994
Certified USCG Yeoman School, Petaluma, CA - 1994
UNITED STATES AIR FORCE SCHOOL OF DENTISTRY
WITCHITA FALLS, TX US
Certification - 9/1987
Certified USAF Dental Assistant School, Sheppard AFB, TX - 1987
MUSKEGON HEIGHTS HIGH
High School or equivalent - 6/1984
ADDITIONAL INFORMATION:
Specialized Military Training from 8 to 40 hours which includes Leadership,
Drug
and Alcohol Counseling, Suicide Intervention and Sexual Harassment
Certified Authorizing Official for the service Unit Travel System
Authorized user for AUTOTRACK Credit Report system/ ORACLE
Certified Suicide Prevention Liaison
Certified Maritime Regional Examiner
Certified (401k) Thrift Savings Plan Facilitator
Authorized Time and Attendance Facilitator WebTA
Certified military and civilian Travel Claim Authorizing Official
Microsoft Office, Excel, Access systems
Presidential Unit Citation for Hurricane Katrina
Global War on Terror Service Medal
National Defense Service Medal
Department of Defense 911 Award
Humanitarian Service Medal
Strong communications and briefing skills and development for diverse
professional workplace. Proficient in ADP applications, such as MS Office
2000, MS Outlook, PowerPoint and Excel
and WebTA for Time and Attendance for civilian personnel. Proficient in
ordering unit supplies.
Contact this candidate