Manager Human Resources

Kathy A. Reid

*** ********** *****, **************, ** 22406

Home: 540-***-****; Cell: 571-***-****

********@********.***

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QUALIFICATIONS: Ms. Reid offers 22 years of exceptional experience providing program management

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support to various government agencies. She has been responsible for office management, training,

security and a myriad of administrative functions, to include drafting of correspondence, preparing

minutes from meetings, organizing training classes and providing correspondence training to

support contractors as well as government personnel, calendar coordination for meetings, travel

arrangements and management of electronic mail. Demonstrated ability to operate within

dynamic, high-pressure organizations and to effectively communicate and interact with Senior

Executive Service and Flag Officer-level leaders and to work within a team environment.

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CLEARANCE: Currently holds an active TOP SECRET clearance - Defense Security Service (DSS) – May 2005

PROFESSIONAL EXPERIENCE

Cobham Analytic Solutions – Executive Assistant (Apr 2005–Oct 2010) – Missile Defense Agency,

Washington, DC

• Provide direct support to the dual hated Director, Engineering Integration & Deputy Systems Engineer, MDA

Chief Scientist, MDA System Engineer and Director for Engineering

• Coordinate office activities and schedules, develop and recommend office procedures to ensure smooth office

operations

• Make and maintain appointment schedules and calendars, arrange meetings and conferences

• Receive, screen and prioritize communications including email messages, telephone calls and mail

• Process travel orders and vouchers in the Defense Travel System

• Team Lead for the 6 member Administrative Support Team

• Attend and record minutes of the Weekly Staff Meeting

• Proof all staffing/signature packages for format and content accuracy

Camber Corporation – Executive Assistant (Feb 2001-Apr 2005), Washington, DC

• Executive Assistant for the Vice President of the Acquisition Division Program Office

• Established standard operating procedures for management of multiple contacts and task orders

• Lead Security Officer: developed and implemented security standard operating procedures, drafted a security

procedure manual, and managed all suite access cards and keys; managed security credentials and classified

material

• Supervised the Rosslyn Office Manager and the Contracts Budget Analysis

• Significant interface with contract on-site Project Managers

• Streamlined administrative processes; processed travel orders, visit requests, and new employee paperwork;

maintained travel expenditure and personnel records; designed and implemented reporting formats for all

types and levels of program reviews and monthly contract deliverables, correspondence formats, file

structures

• Maintained schedules for leadership to include scheduling appointments, meeting rooms and provided read-

ahead material; office point of contact for scheduling meetings, conferences, and events

• Prepared Job Requisitions for posting, reviewed resumes, selected candidates for interview, conducted

interviews and candidate selection, and prepared all paperwork for new hire offer letters.

• Supervised and trained subordinate support staff on office processes and procedures; conducted conflict

resolution of time sensitive actions when leadership was absent

• Managed senior leadership e-mail correspondence, informing of items with a short suspense and ensuring

timely response

• Assisted technical writers and illustrators as required

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• Lead Executive Assistant for SES Director, Targets and Countermeasures, Missile Defense Agency and 2

Deputies

Resource Consultants, Inc – Executive Assistant/Office Manager (Dec 1999–Feb 2001) – US Postal Service

Production Support, Vienna, VA

• Responsible for DelTek payroll inputs for 900 employees from three sorting centers; imported employee

hours into a consolidated timesheet and entered vacation, temporary assignments and holidays

• Liaised with Human Resources to ensure that all employee information was current and up-to-date and

assisted Human Resources Manager with new-hire in-processing providing all benefits information

• Processed travel orders, maintained travel expenditure and personnel records

• Processed purchase orders, reviewed invoice and cost data, and responded to vendor inquires

• Enforced employee attendance policy, tracked attendance records, issuing notices to supervisors and

forwarding discipline and termination forms to the Human Resources Manager.

• Managed employee uniform service contact, rectified numerous billing errors for employees no longer

employed and maintained a correct invoice

• Maintained the keypad access security system of the plant.

• Scheduled and coordinated meetings, secured meeting locations, contacted participants and arranged catering

• Receptionist: greeted customers, fielded incoming calls, and maintained office supply cache

ARIST Corporation/EER Systems, INC – Office Manager/Administrative Team Lead (Jul 98-Dec99) – Ballistic

Missile Defense Organization, Washington, DC

• Administrative Team Lead: Supported 90 government and contractor personnel

• Tracked all incoming taskings, set suspense dates, assigned taskings, monitored the work effort and

conducted appropriate liaison and follow-up actions with originator of tasking

• Reviewed resumes, selected candidates for interview, conducted interviews, and provided training to new

administrative assistants

• Managed and briefed the unit newcomer program.

• Scheduled meetings and locations, secured audiovisual equipment and arranged catering

Planning and Learning Technologies, INC – Administrative Assistant (Sep 1997–Jul1998) – United States Agency

for International Development (USAID), Washington, DC

• Scheduled meetings and prepared agendas to include assembling materials and recorded minutes for the

Director and Deputy Director USAID

• Analyzed incoming communications and cables, answered phones, and directed calls to appropriate offices

• Sorted and distributed incoming mail and reviewed outgoing mail for procedural and grammatical accuracy

• Assembled and distributed monthly mailings to field missions

• Set-up and maintained subject and project files and prepared program documents and reports

Prince William County Park Authority – Safety and Security/Grounds Maintenance Data Technician (Jan 1990–Sep

1997) – Manassas, VA

• Provided technical and secretarial support to 7-10 managers and managing office operations and relations

with other departments and provided information to the public and user groups

• Managed Risk and Safety reports, workers compensation claims and organizational liability claims, which

contained highly confidential information; compiled monthly/quarterly reports

• Inspected park sites for quality control and safety

• Liaison between PWC Security Division and PWC Police Department; maintained a reporting system for all

incidents of vandalism/criminal activity

• Prepared monthly billing reports/invoices to customers

• Co-Team Lead of Office Management Team; assisted writing Office Management Mission Policy Manual

• Operated a 13+ line telephone system supporting 50+ employees across six divisions; ensured front desk was

equipped with accurate, timely, and adequate information regarding park programs and rules and regulations;

maintained office supply room and opened and disseminated mail.

• Managed on-site computer class registration, customer service, monthly reporting, schedule updates, and

nightly deposits

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Relevant Training/Qualifications:

DTS Government Travel System Training; Familiar with MS-Office Suite - Word, Excel, PowerPoint, Outlook, DelTek

and WordPerfect.

REFERENCES: Available upon request

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